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What is GSTR 3B? Who should file, how to file, due dates & late filing fees.

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Struggling with GSTR returns? Confused about the way GST works? Suppose to file GSTR 3B before the deadline, but do not know how?

Worry Not! All you need to know about GSTR 3B is here.

What is GSTR-3B?

GSTR-3B is a monthly self-declaration return that has to be filed by every GST taxpayer.

GSTR3B is a summary return of the calculation process of all output credit collected by the dealer, ITC (input tax credit) available on purchases made, Ineligible input GST, GST Exempted, Out of GST, RCM, Proportionate disallowance (In case of Hotels charging 5% GST on restaurant sale and travel desk)

Note: Invoice wise breakup is not required. Only consolidated numbers are required in GSTR-3B

Who should file GSTR 3B?

Every person who has registered for GST must file the return GSTR-3B including nill returns, except few:

  • Input Service Distributor
  • Composition Supplier
  • Non-resident taxable person
  • Suppliers of OIDAR

You must file a separate GSTR-3B for each GSTIN you have.
 GSTR-3B has to be filed even if there are no transactions in a month.

You may want to read this: How a small business owner Virupakshaiya files GSTR easily with Vyapar

b. When to file GSTR-3B?

Due Dates for GSTR 3B Filing

April 2019 20th May 2019 (Others) 20th June 2019 (Odisha) Read Notification
May 2019 20th June 2019
June 2019 20th July 2019
July 2019 22nd August 2019 | Note: “The due date extended till 20th September 2019 for notified districts of Bihar, Gujarat, Karnataka, Kerala, Maharashtra, Odisha, Uttarakhand and also for registered persons whose principal place of business is in J&K.” Notification Here
August 2019 20th September 2019
September 2019 20th October 2019
October 2019 20th November 2019
November 2019 20th December 2019

What details need to go in GSTR-3B?

The details that have to be furnished in the GSTR-3B form includes:

  • Details of sales and purchase made by the registered taxpayer.
  • Input Tax Credit
  • Liable Tax
  • Tax Paid

GSTR 3B Format

 GSTIN: 15 digit Goods and Services Taxpayer Identification Number (GSTIN) for each taxpayer. This column will be auto-filled.

 Name of the registered person: Will be auto-filled too.

 Details of Sales and Purchases liable to reverse charge (Part A) :
Enter the total taxable value (both intrastate and interstate) along with the total tax (IGST, CGST, SGST/UTGST):

  • Outward Taxable Supplies other Zero Rate, Nil Rate and Exempted
  • Outward Taxable Supplies (Zero Rated)
  • Outward Supplies towards Nil Rated and Exempted
  • Inward Supplies liable to be paid on reverse charge basis
  • Non-GST Outward Supplies

 Details of Inter‐State supplies made to unregistered persons, composition dealers, and UIN holders (Part B):
This table shows the division of the interstate outward supplies made to Unregistered Persons, Composition Dealers, and UIN Holders. These details need to be captured State‐wise/ Union‐Territory‐wise total with taxable value and total IGST levied on these supplies.

 Input Tax Credit: Here in this table the summary of your eligible ITC available and the ITC reversals made by you to arrive at the Net ITC is captured.

 ITC Availability (whether in Full or Part): Mention the break‐up of inward supplies on which ITC is availed. The following are the details you need to capture:

  • Import of Goods : The Tax credit of IGST paid on import of goods.
  • Import of Service : The Tax credit of IGST paid on import of services.

 Inward supplies liable to reverse charge: Mention the GST paid on inward supplies which are liable for a reverse charge as, sponsorship services, and purchase from URD etc. other than import of goods or services. To know more, read inward supplies liable to reverse the charge.

  • Inward Supplies from ISD : Input tax credit received from Input Service Distributor (ISD).
  • All other ITC: Apart from above, ITC of other inward supplies has to be captured here.

 Details of Input Tax credit to be reversed : Mention the ITC reversible on the usage of inputs/input services/capital goods used for the non‐business purpose, or partly used for exempt supplies. Also, if the depreciation is claimed on tax component of capital goods, and plant & machinery, then also the ITC will not be allowed.

  • The ITC available as reported when reduced by the amount of ITC to be revered as reported under this table, the resultant balance will be called your eligible ITC.

 Details of Ineligible ITC : GST paid on inward supplies listed in the negative list is not eligible for Input Tax Credit (ITC). The details of GST paid on such supplies are recorded in this table. To know more, see the list of supplies ineligible for ITCIT

 Details of exempt, nil‐rated and non‐GST inward supplies : Here you have been asked to give away the value of inward supplies pertaining to supply transactions with suppliers under composition scheme, nil rated and exempt supplies and Non GST supplies made during the tax period (for both inter state and intra state supplies carried out by you)

 Payment of tax : In here you are required to declare the self-ascertained tax payable by you. This is based on the details of outward supplies and inwards supplies liable to be paid on reverse charge captured in Table No. 3 The tax-wise break-up of payment of tax by way of utilization of ITC and cash deposit needs to be provided.

 TDS/TCS Credit : Here you are required to capture the details of TDS (Tax withheld by the Government establishment) and TCS (Tax withheld by E-commerce operator). However, these provisions are deferred from initial rollout of GST. Accordingly, TDS and TCS is not applicable till it is notified further.

How to file GSTR 3B?

Step 1 – Login to GST Portal.

Step 2 – Go to ‘Services’ > ‘Returns’ > ‘Returns Dashboard’.

Step 3 – This displays the ‘File Returns’ page. Select the ‘Financial Year’ & ‘Return Filing Period’ for which you want to file the return from the drop-down list. Click the ‘SEARCH’ button.

Step 4 – On ‘Monthly Return GSTR-3B’ tile, click the ‘PREPARE ONLINE’ button.

Step 5 – Enter values in each tile. You need to enter totals under each head. Fill in Interest and Late Fees, if applicable.

Step 6 – Click the ‘SAVE GSTR-3B’ button at the bottom of the page after all details are added. A success message is displayed on the top of the page.

Step 7 – Once all the details are saved, ‘SUBMIT’ button at the bottom of the page is enabled. Click the ‘SUBMIT’ button to submit the finalized GSTR-3B return.

A success message is displayed at the top of the page. Once you submit the form, the added data is frozen. No changes in any fields can be made after this. The ITC and Liability ledger will also get updated on submission.

Status of the GSRT- 3B will be changed to ‘Submitted’.

Step 8 – Scroll down the page. You will see that the ‘Payment of Tax’ tile is enabled after the successful submission of the return.

To pay the taxes and offset the liability, perform the following steps:

  • Click the ‘Payment of Tax’ tile.
  • Tax liabilities as declared in the return along with the credits, get updated in the ledgers and are reflected in the ‘Tax payable’ column of the payment section. Credits get updated in the credit ledger and the updated balance is seen when hovering on the specific headings in the payment section.

  • Click the ‘CHECK BALANCE’ button to view the balance of cash and credit. This functionality enables the taxpayers to check the balance before making the payment for the respective minor heads.

  • Click the ‘OK’ button to go back to the previous page.

  • Provide the amount of credit to be utilized from the available credit (in the separate heads) to pay off the liabilities.
  • While providing the inputs please ensure the utilization principles for credit are adhered to, otherwise, the system will not allow for the offset of liability.
  • Click the ‘OFFSET LIABILITY’ button to pay off the liabilities. A confirmation message is displayed. Click the ‘OK’ button.

Step 9 – Select the checkbox for declaration. From the ‘Authorised Signatory’ drop-down list, select the authorized signatory. Click the ‘FILE GSTR-3B WITH DSC’ or ‘FILE GSTR-3B WITH EVC’ button.

Step 10 – Click the ‘PROCEED’ button.

On successful filing, a message is displayed. Click the ‘OK’ button.

The status of the GSTR-3B return will now have changed to ‘Filed’. You can click the ‘VIEW GSTR-3B’ button to view the GSRT-3B return.

How to rectify GSTR 3B after filing?

Mistakes in GSTR 3B could be of the following types which can be reconciled or rectified in the following manner.

  1. Under-reporting of liability, and where the return has been filed
    Liability may be added in the return of subsequent month(s) after payment of interest.
    Where in if such liability was not reported in FORM GSTR 1 of the month/quarter, then such liability may be declared in the subsequent month’s/quarter’s FORM GSTR-1 in which payment was made.
  2. Over-reporting of liability, and where the return has been filed –
    Liability may be adjusted in return of subsequent month(s) or refund may be claimed where adjustment is not feasible.
    If such liability was over-reported in the month’s / quarter’s FORM GSTR 1 also, then such liability may be amended through amendments under Table 9 of FORM GSTR 1.
  3. Instances of incorrect reporting of liability, and findings after the filing of return –
    • Unreported liability may be added in the next month’s return with interest, if applicable.
    • Accommodation may be made in return for the subsequent month (s) or refund may be claimed where adjustment is not feasible.

What is Late Fees and Penalty?

Late Fee for filing GSTR-3B after the due date is as follows:

  • Rs. 50 per day of delay
  • Rs. 20 per day of delay for taxpayers having a Nil tax liability for the month

Interest @ 18% per annum is payable on the amount of outstanding tax to be paid.

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