{"id":1428,"date":"2026-01-20T07:08:26","date_gmt":"2026-01-20T07:08:26","guid":{"rendered":"https:\/\/vyaparapp.in\/blog\/?p=1428"},"modified":"2026-01-29T07:11:18","modified_gmt":"2026-01-29T07:11:18","slug":"automobile-inventory-management-software","status":"publish","type":"post","link":"https:\/\/vyaparapp.in\/blog\/automobile-inventory-management-software\/","title":{"rendered":"Best Inventory &amp; Service management tool for your Automobile Shop"},"content":{"rendered":"\n<div class=\"wp-block-group vy-toc-wrap\"><div class=\"wp-block-group__inner-container is-layout-constrained wp-block-group-is-layout-constrained\">\n<div class=\"wp-block-rank-math-toc-block\" id=\"rank-math-toc\"><nav><ol><li class=\"\"><a href=\"#i\">Introduction<\/a><\/li><li class=\"\"><a href=\"#who-can-cancel-the-gst-registration\">How to Create Company<\/a><\/li><li class=\"\"><a href=\"#under-what-circumstances-is-a-taxpayer-entitled-to-cancel-their-gst-registration\">Why to add Parties and Why it is Important<\/a><\/li><li class=\"\"><a href=\"#how-to-maintain-party-and-party-balance\">How to Maintain Party and Party Balance<\/a><\/li><li class=\"\"><a href=\"#steps-for-cancellation-of-gst-registration-online-on-gst-portal\">How to Add Multiple Parties at a Time?<\/a><\/li><li class=\"\"><a href=\"#payment-reminder-for-parties\">PAYMENT REMINDER for Parties:<\/a><\/li><li class=\"\"><a href=\"#why-is-managing-the-inventory-important\">Why is Managing the Inventory Important?<\/a><\/li><li class=\"\"><a href=\"#how-to-import-items-and-services\">How to Import Items and Services?<\/a><\/li><li class=\"\"><a href=\"#how-to-do-transactions-in-the-vyapar\">How to do Transactions in the Vyapar?<\/a><\/li><\/ol><\/nav><\/div>\n<\/div><\/div>\n\n\n\n<h2 class=\"wp-block-heading\" id=\"i\">Introduction<\/h2>\n\n\n\n<p>As we have seen, Vehicles are in the long term use and long-running machines. They need the services and sometimes replacement of the spare parts, which depends on the use case as well as wear and tear of the items. There is a vast number of companies, models, designs and customized models are available. This is the reason that the Automobile shop industry is evergreen and profitable. However, maintaining the inventory of Automobile shop parts, expenses and services are difficult for any business owner.&nbsp;<\/p>\n\n\n\n<p>What if in a single software you can do all these things for you. Start from today itself. As we are aware of the fact that everything is going digital. Let\u2019s start your automobile shop with India\u2019s&nbsp;<a href=\"https:\/\/vyaparapp.in\/\">best billing and accounting software<\/a>. Here your business will be at your fingertips because you can track your business anywhere, Anytime.<\/p>\n\n\n\n<p>Download Automobile Shop billing and inventory management software on mobile &amp; desktop for free.<a href=\"https:\/\/mobile.vyaparapp.in\/blog-mobile-billing-app\"><\/a><\/p>\n\n\n\n<figure class=\"wp-block-image\"><img decoding=\"async\" src=\"https:\/\/vyaparapp.in\/blog\/wp-content\/uploads\/2021\/08\/ad1-2.png\" alt=\"Cancel GST Registration \"\/><\/figure>\n\n\n\n<h2 class=\"wp-block-heading\" id=\"who-can-cancel-the-gst-registration\">How to Create Company<\/h2>\n\n\n\n<p>Go to the left menu &gt; at the top left corner click on \u201c<strong>My Company\u201d&nbsp;<\/strong>and add your company details. Like&nbsp;<strong>company LOGO, Company name, Contact Details<\/strong>,&nbsp;<strong>Business address, State, GSTIN number, etc.<\/strong><\/p>\n\n\n\n<figure class=\"wp-block-image\"><img decoding=\"async\" src=\"https:\/\/vyaparapp.in\/blog\/wp-content\/uploads\/2021\/02\/Image-01-1-990x495.jpg\" alt=\"automobile shop\"\/><\/figure>\n\n\n\n<h2 class=\"wp-block-heading\" id=\"under-what-circumstances-is-a-taxpayer-entitled-to-cancel-their-gst-registration\">Why to add Parties and Why it is Important<\/h2>\n\n\n\n<p>If you want to track the party statement and need to have a particular report of the party then you need party details as common, particularly in the Automobile field you need vehicle number, Charcy number, and card number of the party for some free services and that needs to be mentioned in the invoices.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\" id=\"how-to-maintain-party-and-party-balance\">How to Maintain Party and Party Balance<\/h2>\n\n\n\n<p>If you want to add the additional information of the party like Vehicle number,charcy number then you need to enable the Additional field by following this-&nbsp;<\/p>\n\n\n\n<p>Go to the left menu &gt; Settings &gt; Party &gt; enable the \u201cadditional fields\u201d as required and party grouping as shown below-&nbsp;<\/p>\n\n\n\n<figure class=\"wp-block-image\"><img decoding=\"async\" src=\"https:\/\/vyaparapp.in\/blog\/wp-content\/uploads\/2021\/02\/Image-02-1-990x495.jpg\" alt=\"automobile shop\"\/><\/figure>\n\n\n\n<p>Go to the left menu &gt; Parties &gt; Create a new party &gt; Enter all party details &gt; Click on SAVE button<\/p>\n\n\n\n<figure class=\"wp-block-image\"><img decoding=\"async\" src=\"https:\/\/vyaparapp.in\/blog\/wp-content\/uploads\/2021\/02\/Image-03-1-990x495.jpg\" alt=\"automobile shop\"\/><\/figure>\n\n\n\n<h2 class=\"wp-block-heading\" id=\"steps-for-cancellation-of-gst-registration-online-on-gst-portal\">How to Add Multiple Parties at a Time?<\/h2>\n\n\n\n<p>There is one more way to add parties in bulk through Excel sheets.&nbsp;<\/p>\n\n\n\n<p>Go to the left menu &gt; Utilities &gt; Import Parties&nbsp;<\/p>\n\n\n\n<figure class=\"wp-block-image\"><img decoding=\"async\" src=\"https:\/\/vyaparapp.in\/blog\/wp-content\/uploads\/2021\/02\/Image-04-1-990x495.jpg\" alt=\"automobile shop\"\/><\/figure>\n\n\n\n<p>Download the Excel Template &gt; reopen the saved excel format, enter all party details and save it<\/p>\n\n\n\n<figure class=\"wp-block-image\"><img decoding=\"async\" src=\"https:\/\/vyaparapp.in\/blog\/wp-content\/uploads\/2021\/02\/Image-05-1-990x495.jpg\" alt=\"automobile shop\"\/><\/figure>\n\n\n\n<p>Now Open Vyapar, go to utilities &gt; Import Parties &gt; Click on the \u201c<strong>Click here to browse\u201d&nbsp;<\/strong>option &gt; select the saved file from its location &gt; Check the error on top &gt; Click on the&nbsp;<strong>Import parties<\/strong>&nbsp;button &gt; Click on OK<\/p>\n\n\n\n<p>Now all the parties have been \u201cUpdated Successfully\u201d in the Vyapar application.<\/p>\n\n\n\n<figure class=\"wp-block-image\"><img decoding=\"async\" src=\"https:\/\/vyaparapp.in\/blog\/wp-content\/uploads\/2021\/02\/Image-06-1-990x529.jpg\" alt=\"automobile shop\"\/><\/figure>\n\n\n\n<h2 class=\"wp-block-heading\" id=\"payment-reminder-for-parties\">PAYMENT REMINDER for Parties:<\/h2>\n\n\n\n<p>You can send the payment reminder to your parties on SMS &amp; WhatsApp by using payment reminder options \u2013<\/p>\n\n\n\n<figure class=\"wp-block-image\"><img decoding=\"async\" src=\"https:\/\/vyaparapp.in\/blog\/wp-content\/uploads\/2021\/02\/Image-07-1-990x495.jpg\" alt=\"automobile shop\"\/><\/figure>\n\n\n\n<p><strong>&nbsp;<\/strong>Payment reminders will help you to maintain the business relation better and save time. It also helps to collect the money from the customers by informing them earlier.<\/p>\n\n\n\n<p>Also, you have a total party balance in front of each party.&nbsp;<\/p>\n\n\n\n<p>Amount in Red \u2013 You need to pay that much amount<\/p>\n\n\n\n<p>Amount in Green \u2013 You need to collect the amount<\/p>\n\n\n\n<h2 class=\"wp-block-heading\" id=\"why-is-managing-the-inventory-important\">Why is Managing the Inventory Important?<\/h2>\n\n\n\n<p>Inventory management helps to ease tracking of sales\/purchases of the items and Stock summary. You will also get the low stock report easily, which helps for future inventory management.<\/p>\n\n\n\n<p>Go to the left menu &gt; Settings &gt; Items &gt; Select What do you Sell as \u201cProduct\/Services\u201d. If you are having the items with the barcode. Then enable the barcode scanner option.<\/p>\n\n\n\n<p>If you have a different item category then, Go to the left menu &gt; Settings &gt; Items &gt; Enable Item category&nbsp;<\/p>\n\n\n\n<p>Now again get back to the left menu &gt; Items &gt; Click on \u201cCategory\u201d &gt; Add category.<\/p>\n\n\n\n<figure class=\"wp-block-image\"><img decoding=\"async\" src=\"https:\/\/vyaparapp.in\/blog\/wp-content\/uploads\/2021\/02\/Image-08-1-990x495.jpg\" alt=\"automobile shop\"\/><\/figure>\n\n\n\n<p>Select the option as per your requirement between product &amp; service &gt;&nbsp; fill the required details of products and services and SAVE<\/p>\n\n\n\n<figure class=\"wp-block-image\"><img decoding=\"async\" src=\"https:\/\/vyaparapp.in\/blog\/wp-content\/uploads\/2021\/02\/Image-09-1-990x495.jpg\" alt=\"automobile shop\"\/><\/figure>\n\n\n\n<p><strong>NOTE:<\/strong>&nbsp;here we would like to share that product\/service images help to create your product catalog so do not forget to add the images while creating the products &amp; services.<\/p>\n\n\n\n<figure class=\"wp-block-image\"><img decoding=\"async\" src=\"https:\/\/vyaparapp.in\/blog\/wp-content\/uploads\/2021\/02\/Image-10-1-990x495.jpg\" alt=\"automobile shop\"\/><\/figure>\n\n\n\n<h2 class=\"wp-block-heading\" id=\"how-to-import-items-and-services\">How to Import Items and Services?<\/h2>\n\n\n\n<p>There is one more option to add Items in bulk, through excel.&nbsp;<\/p>\n\n\n\n<p><strong>Note:&nbsp;<\/strong>If you deal in both items and services. Then you need to import the services first and then import the items\/ products.<\/p>\n\n\n\n<p>To upload the services from excel, Go to the left menu &gt; Utilities &gt; Import Items &gt; Download the excel template &gt; Reopen the Excel &gt; add all service details &amp; Save &gt; Again open Vyapar application &gt; Utilities &gt; Import Items &gt; import the saved file by&nbsp;<strong>\u201cclick here to browse\u201d<\/strong>&nbsp;option<\/p>\n\n\n\n<figure class=\"wp-block-image\"><img decoding=\"async\" src=\"https:\/\/vyaparapp.in\/blog\/wp-content\/uploads\/2021\/02\/Image-11-1-990x495.jpg\" alt=\"automobile shop\"\/><\/figure>\n\n\n\n<p><strong>IMPORTANT:&nbsp;<\/strong>Now you will see the services are there in the product list now you have to send them to the services by following this-<\/p>\n\n\n\n<p>Go to the left menu &gt; Settings &gt; Items &gt; Select the \u201cWhat do you sell\u201d as Service. Click on \u201cConfirm\u201d. &gt; again select the \u201cWhat do you sell\u201d as Product\/Service. So that you can import items\/ products now by the import items option.<\/p>\n\n\n\n<figure class=\"wp-block-image\"><img decoding=\"async\" src=\"https:\/\/vyaparapp.in\/blog\/wp-content\/uploads\/2021\/02\/Image-12-1-990x495.jpg\" alt=\"management\"\/><\/figure>\n\n\n\n<h3 class=\"wp-block-heading\">How to Create Online Store<\/h3>\n\n\n\n<p>It helps to build your business marketing and popularity. It is a very easy way to Send the product catalog so that the end-user can get the estimate in short and also he can place the order from the&nbsp;<strong>online store Link<\/strong>.<\/p>\n\n\n\n<p>Go to the left menu &gt; My Online Store &gt; Click on the&nbsp;<strong>\u201cCreate Online Store\u201d<\/strong>&nbsp;button &gt; Select the items you want to show on the \u201c<strong>My Online Store<\/strong>\u201d, Share the link with your clients or customers through any social media channel like WhatsApp, email, Instagram, etc.&nbsp;<\/p>\n\n\n\n<figure class=\"wp-block-image\"><img decoding=\"async\" src=\"https:\/\/vyaparapp.in\/blog\/wp-content\/uploads\/2021\/02\/Image-13-1-990x495.jpg\" alt=\"online store\"\/><\/figure>\n\n\n\n<p>Learn more about&nbsp;<a href=\"https:\/\/vyaparapp.in\/blog\/how-to-start-an-online-store-for-your-business-in-vyapar\/\">Online Store<\/a><\/p>\n\n\n\n<h2 class=\"wp-block-heading\" id=\"how-to-do-transactions-in-the-vyapar\">How to do Transactions in the Vyapar?<\/h2>\n\n\n\n<p>You can create any transaction from the given list-<\/p>\n\n\n\n<figure class=\"wp-block-image\"><img decoding=\"async\" src=\"https:\/\/vyaparapp.in\/blog\/wp-content\/uploads\/2021\/02\/Image-14-1-990x495.jpg\" alt=\"online store\"\/><\/figure>\n\n\n\n<p>Let\u2019s start with an example of how to create the \u201c<strong>Sale Invoice<\/strong>\u201d<\/p>\n\n\n\n<p><strong>Note:&nbsp;<\/strong>before creating the sale invoice, If you need to add the manager name, mechanic name, KM\u2019s run by vehicle, next service date<\/p>\n\n\n\n<p>Go to the left menu &gt; Settings &gt; transactions &gt; Additional fields &gt; Select the additional field from the transactional additional fields-(IMAGE 15) Or (GIF 01)<\/p>\n\n\n\n<figure class=\"wp-block-image\"><img decoding=\"async\" src=\"https:\/\/vyaparapp.in\/blog\/wp-content\/uploads\/2021\/02\/GIF-01-990x495.gif\" alt=\"online store\"\/><\/figure>\n\n\n\n<p>Go to the left menu &gt; Sale &gt; Add your first Sale Invoice. Enter the details like:<\/p>\n\n\n\n<p>1. Select the sale type. cash sale or credit sale? at the top left corner<\/p>\n\n\n\n<p>2. Enter\/Select the party&nbsp;<\/p>\n\n\n\n<p>3. Select the Items &gt; Add tax details &gt; enter all required details &gt; click on \u201cSave\u201d button<\/p>\n\n\n\n<figure class=\"wp-block-image\"><img decoding=\"async\" src=\"https:\/\/vyaparapp.in\/blog\/wp-content\/uploads\/2021\/02\/GIF-02-990x530.gif\" alt=\"online store\"\/><\/figure>\n\n\n\n<h3 class=\"wp-block-heading\">How to make \u201cPayment-in and Payment -out entry\u201d&nbsp;<\/h3>\n\n\n\n<p>Payments are very important in business that is why the correct recording of payments is very much required to avoid unwanted disputes. Vyapar helps you to manage payments easily and gives a track of them-<\/p>\n\n\n\n<p>Go to the left menu &gt; Sales\/Purchase &gt; Payment-in\/Payment-out &gt; Party name &gt; Received\/Paid amount &gt; Click on \u201cSave\u201d button.<\/p>\n\n\n\n<figure class=\"wp-block-image\"><img decoding=\"async\" src=\"https:\/\/vyaparapp.in\/blog\/wp-content\/uploads\/2021\/02\/Image-17-1-990x495.jpg\" alt=\"Vyapar app\"\/><\/figure>\n\n\n\n<p>You can also link your payments with your transactions in the case of advance received or pending. Enable it from Settings &gt; Transactions &gt; \u201cLink payment to invoices\u201d<\/p>\n\n\n\n<figure class=\"wp-block-image\"><img decoding=\"async\" src=\"https:\/\/vyaparapp.in\/blog\/wp-content\/uploads\/2021\/02\/Image-18-1-990x529.jpg\" alt=\"Vyapar app\"\/><\/figure>\n\n\n\n<h3 class=\"wp-block-heading\">How to Check the Reports&nbsp;<\/h3>\n\n\n\n<p>Go to the left menu &gt; Reports&nbsp;<\/p>\n\n\n\n<figure class=\"wp-block-image\"><img decoding=\"async\" src=\"https:\/\/vyaparapp.in\/blog\/wp-content\/uploads\/2021\/02\/Image-19-1-990x495.jpg\" alt=\"Vyapar app\"\/><\/figure>\n\n\n\n<p>For any business, maintaining inventory is important along with accounting. So accounting is also one part of the business. Here you will get all your business records. Like Sales, purchases, all transactions, cash flow, balance sheet, party statement, all party records, inventory or Stock reports, etc. all these and many more reports are available in the Vyapar application.<\/p>\n\n\n\n<p>There is one more thing to say, here you will get the GST reports in Excel format. You can take that excel report and after converting that file into a JSON file with the help of a free utility tool from the GST portal. After the conversion, you can upload the JSON files for filing GST on the GST portal.<\/p>\n","protected":false},"excerpt":{"rendered":"<p>Introduction As we have seen, Vehicles are in the long term use and long-running machines. They need the services and sometimes replacement of the spare parts, which depends on the use case as well as wear and tear of the items. There is a vast number of companies, models, designs and customized models are available&#8230;.<\/p>\n","protected":false},"author":9,"featured_media":1688,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"_kad_post_transparent":"","_kad_post_title":"","_kad_post_layout":"","_kad_post_sidebar_id":"","_kad_post_content_style":"","_kad_post_vertical_padding":"","_kad_post_feature":"","_kad_post_feature_position":"","_kad_post_header":false,"_kad_post_footer":false,"footnotes":""},"categories":[11],"tags":[],"class_list":{"0":"post-1428","1":"post","2":"type-post","3":"status-publish","4":"format-standard","5":"has-post-thumbnail","7":"category-inventory"},"_links":{"self":[{"href":"https:\/\/vyaparapp.in\/blog\/wp-json\/wp\/v2\/posts\/1428","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/vyaparapp.in\/blog\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/vyaparapp.in\/blog\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/vyaparapp.in\/blog\/wp-json\/wp\/v2\/users\/9"}],"replies":[{"embeddable":true,"href":"https:\/\/vyaparapp.in\/blog\/wp-json\/wp\/v2\/comments?post=1428"}],"version-history":[{"count":8,"href":"https:\/\/vyaparapp.in\/blog\/wp-json\/wp\/v2\/posts\/1428\/revisions"}],"predecessor-version":[{"id":1933,"href":"https:\/\/vyaparapp.in\/blog\/wp-json\/wp\/v2\/posts\/1428\/revisions\/1933"}],"wp:featuredmedia":[{"embeddable":true,"href":"https:\/\/vyaparapp.in\/blog\/wp-json\/wp\/v2\/media\/1688"}],"wp:attachment":[{"href":"https:\/\/vyaparapp.in\/blog\/wp-json\/wp\/v2\/media?parent=1428"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/vyaparapp.in\/blog\/wp-json\/wp\/v2\/categories?post=1428"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/vyaparapp.in\/blog\/wp-json\/wp\/v2\/tags?post=1428"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}