Delivery Challan Format in Word, Excel, PDF

A delivery challan is a document that lets you officially record the movement of goods when no invoice is created. It helps track items being transported between locations—whether for approval, job work, or internal transfers—without indicating a sale.

A Challan is a document used in many professional requirements with a wide range of use cases. This document represents a form of an important document involved in various financial transactions.

In simple words, a Challan can be defined as an essential document, a receipt of an acknowledgment, a document of proof, necessary paperwork, etc., which is used to fulfill part of various financial transactions.

You can create a Challan Format in PDF, Word, and Excel and customize it. You can use Vyapar to generate GST challans and download the best copy of the challan for your customers.

The format includes the supplier and the supplier’s name and address. Mention the GSTIN if registered. HSN code for the goods. The product’s HSN code.

You must make three copies of the delivery challan per rule 55(2) of the CGST Act.
Original copy – For the Buyer
Duplicate copy – For the Transporter
Triplicate copy – For the Seller

A delivery challan is generated when you must send goods or capital goods; however, GST does not apply in this situation. Therefore, a delivery challan records the number of goods delivered and serves as proof when payment is not made at the time of supply.

The movement of goods up to a distance of 20 km does not require an e-Way bill. After implementing GST, sending the e-Way bill with the Delivery Challan is necessary.

A tax invoice carries legal obligations and serves as proof of ownership. Contrarily, a delivery challan has no legal obligations and offers no evidence of ownership.

Yes, the delivery Challan will work as an e-Way Bill. Any registered taxpayer or transporter may generate an e-way bill on the delivery challan using the GST portal.

When delivering goods, a seller gives the buyer a delivery challan. A sale may or may not arise out of these goods.

A delivery challan is a document that contains details of the goods being transported from one place to another, which may or may not result in a sale. A delivery challan usually includes the following information:

– Date and challan number.
– Name, address and GSTIN of the consignor and the consignee.
– HSN code, description, quantity and rate of the goods.
– Taxable amount, GST rate and other taxes, if applicable.
– Place of supply for inter-state transport.
– Signature of the supplier or authorised person.

Yes. A delivery challan is a legal document that can sometimes be used for transporting goods without an invoice. Delivery challan is issued as per the provisions of Section 31 of the CGST Act and Rule 55 of the CGST Rules.

Delivery challan should contain the details of the goods, the consignor and the consignee, and the tax amount, if applicable. To ensure compliance, refer to the delivery challan format by the Vyapar app and customise it to meet your business-specific needs.

A delivery challan is sometimes issued when the supply of goods is not specific or complete, such as when the goods are sent for job work, exhibition, approval, or export promotion. Sometimes, a delivery challan is issued for transporting goods without an invoice. 

Some common examples are listed below:

– Supply of liquid gas where the quantity is unknown at the time of removal.
– Transportation of goods for job work or reasons other than supply.
– Goods are sent on an approval basis or for exhibition or export promotion.
– Goods supplied where the invoice cannot be issued at the time of removal.

A delivery note and a delivery challan are documents used for transporting goods, but they differ. Here is a list of the main differences:

1. A delivery note accompanies a shipment of goods and provides a list of the products with quantity included in the delivery. A delivery challan contains details of the products in that particular shipment, which may or may not result in a sale.

2. The seller usually issues a delivery note to the buyer as proof of delivery and has no tax implications. The supplier issues a delivery challan to the recipient per the GST rules, which may have tax implications in some cases.

3. A delivery note does not affect the inventory levels of the seller or the buyer, as it is just a record of the goods delivered. A delivery challan affects the supplier’s inventory levels, decreasing the inventory stock when the goods are transported.

You can convert a delivery challan into a sales invoice once the shipment is delivered and the sale is finalised. All you need to do is make changes to the delivery challan details as finalised to create the final invoice for the customer.

To make the entire process faster, you can opt for the Vyapar app, which helps record the details of all delivery challans. You can make the necessary changes within minutes using the invoicing tools. Once done, you can share the sales invoice and collect payments.

As per the law, the taxpayer must raise a proper tax invoice for the taxable products, whereas he is free to issue a delivery challan for the transportation of non-taxable goods.

Yes, you can make an Excel delivery challan online using platforms with ready-made templates. Websites like Vyapar App offer different templates for download and personalize to fit your business.

Many businesses require invoices to include Excel capabilities for easy calculation and time savings. A delivery challan format is simple to create in Microsoft Excel. Select and customise the template that suits your requirements the most. You can create an outstanding challan for your customers in minutes using Vyapar’s free Excel DC templates.

A delivery challan is a legal document. It is required with the transportation of goods from one place to another.

In this situation, under the GST law, the transaction is not treated as a supply. It is issued only when you send goods. The GST does not apply to such transactions.

A seller usually issues a delivery challan in Word format to the buyer while the goods are delivered. These goods being transferred may or may not result in a sale.

According to the GST law, a tax invoice must be generated when any taxable material is taken out. The taxable material here denotes the material produced using the company’s raw material.

One crucial criterion of such taxable material is that there should have been some input tax credit on the raw material. Hence, it is under the law that the supplier generates a tax invoice. After that, the supplier collectively pays the tax mentioned in these invoices. However, certain situations exist when the material supplied is not meant for sale. In such cases, a tax invoice can not be generated. So, in these cases, the supplier can issue a delivery challan in place of a GST invoice.

A Returnable Delivery Challan is a document used when you send goods that are not meant to be sold but will come back later. It’s used for things like tools, samples, or equipment that are temporarily moved.

You use a Returnable Delivery Challan when sending items that need to come back, such as tools for repairs, items for testing, or equipment for demo purposes.

A Returnable Delivery Challan should have details like the sender and receiver names, description of items, quantity, purpose of sending, and the expected return date. It should also state that the goods are returnable.

No, a GST invoice isn’t needed for a Returnable Delivery Challan because the goods aren’t being sold. But GST details may be added if taxes apply to the transportation of those items.

Yes, with Vyapar you can easily create and manage Returnable Delivery Challans. It helps you add all the needed information, making the process smooth and well-documented.

A delivery challan is crucial in keeping track of items. The businesses that need PDF Challans are :

– Companies are involved in the trading of goods
– In cases where a single company transports items across various warehouses
– A supplier of goods and commodities
– A wholesaler
– A manufacturer