GST Invoice Format in Excel, Word, PDF

Tally GST Invoice Format

A Tally GST invoice template must include all relevant details of the goods and services supplied by the business. It should feature the company logo, company and customer information, invoice details, descriptions of goods and services, applicable taxes, and the signature of the authorized person.

With Vyapar, you can create Tally GST invoices in just minutes and easily export data from Vyapar to Tally software. This helps you manage your accounts and streamline cash flow for your business.

Issuing invoices on time ensures prompt payments, and with Vyapar’s Tally invoice format, creating invoices for your business becomes effortless, with all necessary details included seamlessly.

The B2C Invoice Format in GST

B2C, or business-to-consumer, is a model where goods or services are sold directly from a business to the end consumer. The consumer buys products for personal use and not for resale.

B2C invoices are those where the end user will not be claiming input tax credit. Currently, electronic invoicing is not mandatory for B2C invoices. To enable digital payments for B2C invoices, a taxpayer must generate a dynamic QR code, as per Notification No.

GST Export Invoice Format

An export invoice is a document that details the products or services provided by an exporter, along with the importer’s payment obligations. The format of an export invoice closely resembles that of a standard tax invoice, with a few additional details.

Exports of goods or services are regulated under the IGST Act and are treated as interstate supplies under GST law. Exports that qualify as “zero-rated supplies” are exempt from GST, both at the input and final product stages.

Non-GST Invoice Format

A non-GST invoice is issued for the supply of goods and services that are not covered under GST. There are no specific rules or mandatory fields for the non-GST invoice format. Any unregistered person not required to register under GST can issue a bill of supply.

Creating a non-GST invoice is easy. You can prepare the invoice in Word, Excel, or Doc format. Vyapar offers a variety of templates, allowing you to choose one and customize it according to your needs.

You can personalize your invoice to give it a professional look. The saved templates help save time, enabling you to generate bills whenever required.

Sez Invoice Format Under GST

A Special Economic Zone (SEZ) is a designated area with distinct economic rules compared to other regions within the same country. Businesses operating within an SEZ benefit from tax incentives and reduced legal compliances. Although SEZs are located within a country’s national borders, they are treated as foreign territories for tax purposes.

Supplies of goods or services from an SEZ are considered interstate supplies, and IGST is applicable on such transactions. Any goods, services, or both supplied to a developer or unit within an SEZ are regarded as zero-rated supplies under GST, meaning they are exempt from GST at both the input and output stages.

As a result, suppliers that provide goods to SEZs have two options:

• Supply under a bond or LUT without paying the IGST and claiming an ITC credit; or
• Supply after paying the IGST and claiming a refund of taxes paid.

GST Invoice Format Composition Scheme

The composition scheme is an alternative method of tax imposition under GST, designed for small taxpayers. It is available to businesses whose annual turnover was less than Rs 1.5 crore in the previous financial year.

Under the GST Composition Scheme, small dealers and enterprises can pay GST at a fixed turnover rate and submit quarterly GST returns. This scheme reduces the compliance burden for small taxpayers, making the process more affordable and simpler.

When opting for the composition scheme, the composition dealer must issue a Bill of Supply instead of a tax invoice. Since the composition dealer does not issue tax invoices, there is no need to worry about claiming Input Tax Credit.

The Rent Invoice Format in GST

Under the GST Act, renting out immovable property is classified as a supply of services. However, GST is applicable only on certain types of rental agreements, which include:

Leasing, renting, or licensing immovable property for commercial, industrial, or business purposes (either fully or partially).

Such rentals are treated as a supply of services and are thus subject to tax. However, GST does not apply when renting residential property for residential purposes. Any lease or rental of real estate for business purposes is subject to an 18% GST, as it is considered a taxable supply.

Sample GST Invoice Format

The supplier must include the GSTIN and a unique serial number on the tax invoice. Therefore, businesses should implement an invoice numbering system that complies with GST regulations. GST invoice template must also contain certain essential details.

These details generally include the invoice date, names and addresses of both the sender and recipient, descriptions of the goods or services, quantities, total supply values, taxable supply values, tax rates, amounts, and final values. These elements remain consistent across all invoice formats.

Our app provides various templates in Word, Excel, and Doc formats. With Vyapar invoicing software, you can easily convert your invoice into a PDF format.

Simple GST Invoice Format

As a GST-registered merchant, it is crucial to issue GST invoices, also referred to as GST bills, to your customers. To comply with GST regulations, businesses must adopt an invoice numbering system and ensure that each invoice includes the GSTIN and a unique serial number.

Every invoice should include essential details such as the invoice date, sender and recipient information, item descriptions, quantities, total supply values, taxable supply values, tax rates, amounts, and final totals.

A GST invoice template typically lists the products or services supplied along with the payment amount due. With Vyapar Software, you can easily generate GST-compliant invoices at no cost.

The Stock Transfer Invoice Format in GST

Since transfers are included in the definition of a “supply” under the GST, branches must be recognized as separate companies. Therefore, any stock transactions in the following two scenarios are taxable:

Intrastate stock transfer: Only when an entity has more than one registration in a state Interstate stock transfer: Transfers between two entities with different state addresses are taxed.

Cash flow will be impacted by whether stock transfers are subject to GST taxation. It is because tax is paid on the date of stock transfer, and ITC is effectively used when the receiving branch liquidates stock.

Commercial Invoice Format Under GST

An export document known as a commercial invoice is used to prove a sale transaction between the buyer and the seller in court. It helps determine and assess the number of duties and taxes that must be paid and is mainly used for customs clearance reasons.

It includes a detailed list of the items sold, their quantities, and their agreed-upon prices. An “invoice” or “tax invoice” under the GST regime refers to the tax invoice described in section 31 of the CGST Act, 2017. According to this section, a supplier must issue an invoice for the supply of goods or services.

GST Invoice Format For Manufacturer

With GST, it has become easy for suppliers to calculate taxes. Octroi, central sales tax, and other indirect taxes are subsumed under GST, reducing manufacturers’ burden. Before the application of GST, manufacturers had to pay 25% extra production cost, but now the cost is reduced.

As per GST regulations, the tax rate is 18% if manufacturing services are done on items owned by unregistered persons. When a principal manufacturer sends goods for further processing to a job worker, they can claim an input tax credit of tax paid on the purchase of such goods sent on job work. However, an invoice is required to avail ITC.
ITC will be allowed when goods are sent to job workers:

• From the principal’s place of business
• Directly from the supplier’s place of supply

GST Invoice Format for Event Management Services

Event Management involves services related to the planning, promotion, organization, and presentation of various events such as arts, entertainment, business, sports, weddings, or other occasions.

When creating an invoice for an event, it’s essential to add your company logo, name, and contact information. Clearly detail all the services provided and the charges for each. Additionally, ensure you list all materials, props, or equipment utilized in preparing for the event.

Manually adding all this information to an invoice can be time-consuming and prone to errors. That’s where our Vyapar Invoicing App comes in. With a range of customizable templates, you can create professional invoices effortlessly. Each template includes pre-filled fields that you can easily edit to suit your specific requirements.

GST Invoice Format for Services

Any service provider with an aggregate turnover exceeding ₹20 lakh is required to register under GST. For special category states, the threshold is reduced to ₹10 lakh. The provider must issue a GST-compliant invoice when delivering the services.
Time of supply of services is earliest of:

• Date of issue of invoice, or
• Date of receipt of advance/ payment, or
• Date of provision of services if the invoice is not issued within the prescribed period

GST Margin Scheme Tax Invoice Format

The GST margin policy aims to prevent double taxation on goods that have already been taxed. Under the Margin Scheme for GST, suppliers or sellers can calculate tax based on the difference between the value at which goods are sold and the value at which they were acquired.

This scheme is particularly beneficial for individuals dealing in pre-owned goods, as they may be required to pay GST only on the profit margin. Typically, GST is applied to the actual transaction value of goods as per valuation rules. If there is no profit margin in the transaction, GST is not applicable. The GST margin scheme operates based on this principle, ensuring fairness and reducing tax burdens in such cases.

GST Service Invoice Format

A GST invoice must be issued whenever a registered taxable person supplies taxable goods or services. To claim Input Tax Credit (ITC), both the supplier and recipient must ensure that the invoice complies with GST regulations.

If the supplier fails to provide a GST-compliant invoice to a registered customer, the customer loses the ability to claim ITC, potentially impacting the supplier’s client retention and reputation.

The type of tax payable depends on the nature of the supply. For intra-state supplies, CGST and SGST are applicable, while for inter-state supplies, IGST is levied.

Hotel Invoice Format GST

Under GST laws, services provided by hotels are taxable, with the place of supply being the hotel’s location, irrespective of the guest’s state of registration. The GST rate for hotel accommodation services is generally 18%, but it may be 12% depending on the room tariff.

The hospitality industry benefits from standardized and consistent tax rates, along with streamlined and enhanced input tax credit utilization under the GST system. This reduces the overall cost for end customers, making the sector more attractive to foreign tourists.

Hotels that are users of Vyapar can create a GST-compliant invoice in a few simple steps. Choose any format from the available hotel bill templates, edit your customer’s details, make necessary changes, and your invoice is ready.

Pure Agent Invoice Format Under GST

A pure agent is an individual or entity that, while providing a supply to a recipient, also procures or purchases additional supplies on behalf of the recipient. The agent then seeks reimbursement for these expenses at actual cost, without adding any markup to the value of their primary supply.

If all specified conditions are met, the expenses incurred by the service provider acting as a pure agent are excluded from the taxable value of the service under GST. However, if the conditions are not fulfilled, such expenses must be included in the taxable value of the supply and reflected in the GST invoice.

Reimbursement Invoice Format Under GST

Reimbursement of expenses refers to the repayment of money spent by an individual. In business transactions, this occurs when a supplier incurs expenses on behalf of the recipient, who is responsible for covering those costs.

Two types of expenses may get reimbursed to the supplier under GST:

• Expenses incurred by the supplier during the supply process, such as commissions, packing charges, and travel expenses, may be included in the supplied value.
• Expenses that the supplier incurs as a pure agent.

The supplier is unable to levy GST on the reimbursement amount for expenses as it is not part of the supply value. They can only charge the actual amount disbursed to the recipient.

Reverse Charge GST Invoice Format

A reverse charge applies when an unregistered seller supplies goods to a registered person. In such cases, the GST is paid directly to the government by the recipient instead of the supplier. For inter-state purchases, the buyer is required to pay IGST.

When purchasing goods or services from an unregistered supplier under reverse charge, you must issue a self-invoice. This is necessary because the unregistered supplier cannot provide a GST-compliant invoice, making you responsible for paying the tax on their behalf. Therefore, self-invoicing becomes mandatory in such situations.

Supply to Sez Under GST Invoice Format

Goods or services can be supplied to an SEZ by charging IGST. In such cases, the supplier’s invoice must include a clear declaration stating, “Supply meant for SEZ with payment of integrated tax.” As per Section 16(3) of the IGST Act, suppliers unable to utilize an LUT (Letter of Undertaking) for any reason can opt to charge IGST instead.

All supplies of goods, services, or both to a developer or unit within a Special Economic Zone are considered zero-rated. As a result, these supplies are exempt from GST.

Transporter Invoice Format Under GST

All road transportation services are exempt from GST, except for those provided by Goods Transport Agencies (GTA) and courier services. A person issuing a consignment note for the delivery of goods is classified as a GTA.

For GTA services, a 5% GST rate applies under the Reverse Charge Mechanism (RCM), requiring the recipient to pay the tax. Under this rate, the transporter is not eligible to claim Input Tax Credit (ITC). Alternatively, a 12% GST rate applies on a forward charge basis, allowing transporters to claim ITC.

Unregistered Dealer Under GST Invoice Format

Under GST law, any registered person purchasing goods or services from an unregistered party is required to issue a payment voucher and a tax invoice. The type of invoice to be issued depends on the category of the registered person supplying the goods or services.

In cases when the supplier is not registered, the consumer creates a self-invoice format under GST. Usually, a provider is responsible for paying the tax on supplies, but with the reverse charge mechanism, chargeability is switched.

Under the reverse charge mechanism, the responsibility for paying tax shifts to the recipient of goods and services. This mechanism applies only to certain types of business entities. The objective of transferring GST payment responsibility to recipients is to enhance tax compliance in various unorganized sectors.

GST Invoice Format as Per GST Act

If your business is GST-registered, it is mandatory to issue GST-compliant invoices to customers for the sale of goods, services, or both. A tax invoice is primarily used to levy tax and facilitate the transfer of Input Tax Credit (ITC). A GST invoice template must include the following essential fields:

• Date and invoice number
• Client name
• Addresses for shipping and billing
• GSTIN of the customer and the taxpayer (if registered)
• Location of supply
• SAC code in case of services or HSN code in case of goods
• Details of the item, including its description, number, unit (meter, kg, etc.), and total price
• Discounts and taxable value
• Tax rates and amounts, including CGST, SGST, and IGST
• the existence of a reverse charge basis for GST payment
• Authentication of the vendor

GST Invoice Format for the Supply of Goods

Any supplier of goods whose aggregate turnover exceeds the threshold limit of Rs 40 lakhs is liable to get registered under GST. However, the threshold is as low as 10 lakh INR for the hill and northeastern states. The supplier needs to issue a GST invoice at the time of supply of goods.

The earlier of the following dates shall be the time of supply of the goods,

• The date on which the supplier issues the invoice or the final date on which he is required by Section 31 to issue the invoice for the supply; or
• The date on which the supplier receives the payment concerning the supply

Jewellery Invoice Format GST

When customers purchase gold in India, a 3% GST is charged by the seller. Additionally, GST on making charges is 5% of the making charges’ value. Sellers importing gold from abroad may also incur a 10% import duty.

Managing accounts can be a complex task for jewellers. With our extensive range of jewellery bill book templates, you can streamline the administrative side of your jewellery business, saving both time and effort.

These elegant templates, available in Word, Excel, PDF, Google Docs, and Google Sheets, allow you to focus on crafting stunning jewellery instead of spending time on invoicing.

GST Tax Invoice Format in Excel, PDF, and Word

Invoices serve as the primary proof of transactions between a customer and a seller for the purchase or sale of goods or services. Sellers rely on these documents to secure payments from buyers as agreed upon.

To ensure clarity and compliance, an invoice must include essential details such as the description of goods or services sold, quantity, price, payment terms, tax information, and any applicable terms and conditions. Under GST law, issuing invoices is not only recommended but mandatory for taxpayers when making a sale. Without a GST-compliant invoice, the process may not support the seller in collecting payments effectively.

Taxpayers issue different types of invoices based on factors such as the nature of goods or services, agreed terms, and the size of the business. Invoices are crucial for daily operations, aiding in sales tracking, fraud prevention, and claiming input tax credit. Understanding the correct invoice format is vital for creating accurate invoices and ensuring seamless business transactions. Vyapar offers GST-compliant invoice formats in Word and Excel to simplify this process.

PDF Invoice Format

Using an Invoice Template PDF is the simplest method to send a visually appealing and organized invoice to clients. Simply download the GST format, customize it with your company and client details, and then either email or print the invoice to your customer in PDF format. However, PDF invoices can be challenging to edit if necessary. Explore alternative options for such scenarios.

MS Excel Invoice Format

Invoice format in Excel is popular to be used for structured data in tabular form, especially invoices. It avoids the mess that seems unattractive in a PDF or Word form. It also supports multiple formulas that make it easier for you to perform calculations when you prepare the invoice itself. In other cases, you would generally need to perform the calculations yourself.

Online Invoice Generator

Some don’t use Excel or PDF invoice formats since they prefer using an online invoice generator instead. There, you will have all the features of Excel, Word, and PDF invoice formats included.