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What is GSTR 1? Who should file, how to file, due dates & late filing fees.

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Are you new to GST? Are you confused with the way GST works? Are you suppose to file GSTR1, but do not know how to?

Don’t worry! All you need to know about GSTR-1 is here.

Every taxpayer under GST should submit details of their business sales with the government by filing GSTR-1. This is MANDATORY!

What is GSTR-1?

GSTR-1 is the document that records the details of the sales made by you (seller) to the buyer.

Who should file GSTR-1?

Every GST registered person is required to file GSTR-1 irrespective of whether there are any sales during the month or not.

 If your business turnover is up to Rs 1.5 crore annually, GSTR-1 needs to be filed on a quarterly basis while that for traders having a turnover above Rs.1.5 crore needs to be filed every month.

 If you’ve opted for composition scheme, you should file GSTR-1. GSTR-4 should be filed on a quarterly basis instead.

You may want to read this: How a small business owner Virupakshaiya files GSTR easily with Vyapar

b. When to file GSTR-1?

The deadlines for filing GSTR-1 are based on your turnover.

If your business turnover <= Rs 1.5 crore, you can opt for Quarterly filing

Quarter Due date
Oct-Dec 2018 31st January 2019
Jan- Mar 2019 30th April 2019

If your business turnover > Rs 1.5 crore, you must file monthly

Period Dates
December 2018 11th January 2019
January 2019 11th February 2019
February 2019 11th March 2019
March 2019 11th April 2019

What details need to go in GSTR-1?

GSTR-1 has 13 different sections that need to be filled in. Some are auto-populated, while some aren’t. Here’s are the major ones:

 GSTIN of your business: This will be Auto-populated.

 Name of the taxable person – This will be Auto-populated.

 Turnover in the Last Financial Year – You just have to fill it once. Then, this will be auto-populated with the closing balance of the last year.

 The time period for which the return is being filed – Month & Year will available as a drop-down for selection.

 Details of the sales made to registered persons – In case of intra-state sales, CGST and SGST should be filled, whereas IGST should be filed only in the case of inter-state movement. Details of exempted sales or sales at the nil rate of tax shall also be mentioned here.

 Sale details, where the value exceeds Rs. 2.5 lakhs – Other than mentioned, all such supplies are optional in nature.

 The total of all sales, where the value does not exceed Rs. 2.5 lakhs.

 Details of Debit Notes or Credit Notes.

 Changes to the sale transactions of previous periods.

 Exempted, Nil-Rated and Non-GST Supplies – Fill this if you have no sales in that particular month/quarter.

 Details of Export Sales made, HSN codes of the goods supplied have to be mentioned as well.

 In case of advance payments, fill in the tax liability for it.

 Tax Paid during the reporting period – it can also include taxes paid for earlier periods.

 The form has to be digitally signed in case of a Company or an LLP, whereas in the case of a proprietorship, it can be signed physically.

How to file GSTR-1?

 Log in to the GSTN portal with your User ID and password, follow these steps to file GSTR-1 successfully.

 Under “Services” click on Returns, followed by Returns Dashboard.

 In the dashboard, fill in the financial year and the month for which GSTR-1 needs to be filed. Click on Search.

 All returns relating to this period will be visible on the screen.

 Select the one that has GSTR-1.

 You’re now given two options – prepare online or to upload the return.

You may want to read this: How to generate GSTR-1 using Vyapar? 

GST Billing App like Vyapar can help you generate GSTR-1 reports that can be directly uploaded to the portal

 You can either add invoices or upload invoices directly.

 Once done, click on Submit and validate the data filled up

 Once the data gets validated, click on FILE GSTR-1 and proceed to either E-Sign or digitally sign the form

 Now you will be asked to confirm “filing returns” through a pop-up. Click “YES“.

 Now, an Acknowledgement Reference Number (ARN) is generated.

 Using this ARN, you can track the GSTR 1 return so filed.

 To check your GSTR 1 status, again log on to GSTN portal https://www.gst.gov.in/ with your UserID and Password.

 Click Service > Returns > Track Return Status.

 Write ARN in the ARN field.

 Enter the Search button to check the status of your GSTR-1 report. The return status is of 4 types:
“TO BE FILED”: This means your return is due but it has not yet been filed yet.
SUBMITTED BUT NOT FILED”: This means your return has been validated but the filing is still pending.
“FILED-VALID”: This means your return has been filed successfully.
“FILED-INVALID”: This means your return has been filed but tax is not paid or less/short paid.

You may want to read this: Vyapar App’s Complete Feature List: All About the BEST Billing Software for Small Businesses in India

What is Late Fees and Penalty?

Late Fees for not filing GSTR-1 is Rs. 50 per day & Rs 20 per day (for nil return). The late fees will be charged from the date after the due date.

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