Purchase Order Format in Excel, Word, and PDF

A purchase order is a document sent by a buyer to the seller to provide the list of products. It is noteworthy that a purchase order is not a legally binding business document.

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A purchase order is a document sent by a buyer to the seller to provide the list of products. It is noteworthy that a purchase order is not a legally binding business document.

Free Purchase Order Format


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Simple Purchase Order one, Vyapar Purchase Order formats
Purchase Order 01

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Customize invoice with Vyapar, Purchase Order formats
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Simple Purchase Order formats, Purchase Order two
Purchase Order 02

Simple Purchase Order formats, Purchase Order three
Purchase Order 03

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Purchase Order formats, Purchase Order Four
Purchase Order 04

Purchase Order formats Five, Vyapar Purchase Order formats
Purchase Order 05

Simple Purchase Order Formats, Purchase Order Six
Purchase Order 06

Purchase Order Format in Excel, Word, and PDF


A purchase order is a document sent by a buyer to the seller to provide the list of products. It is noteworthy that a purchase order is not a legally binding business document. The document is best for making conversations smoother and conveying specific demands before agreeing to an order.

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Through a purchase order, the buyer conveys their demand to the seller, and the seller can agree to them if they agree to provide work as listed in the purchase order. Once the product gets delivered, the buyer can cross-check the specifications of the delivered goods/services.
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Important elements within a regular purchase order format:


Even if a purchase order does not resemble a legal transaction, it has some elements that provide it with a new identity. The details mentioned in the purchase order makes it suitable to resemble a transaction agreement. Here are some fields to cover in a purchase order format.


Purchase Order Number

To keep track of all the requests submitted to various sellers, apurchase order number is associated with them. Using the available data, Vyapar app helps keep track of the goods/services ordered from a purchase order.

Name and logo of buyer

Every purchase order needs to mention the Business name and logo of the issuing party, i.e., the buyer. The name and logo get placed on the top-left or top-right corner of the document.

Address of buyer

Another crucial element of a standard PO created using the Vyapar app is the buyer address. It is placed preferably right below the business name.

Name of the seller

Seller name and address must get listed for the seller to accept all PO requirements. It ensures the seller that the request for goods/service is genuine

Issuing date

The date of issue is a vital requirement in a PO format. Further, the purchase order should mention the expected date of delivery. It allows sellers to determine whether they can serve the buyer or not.

Delivery location

The location where the buyer wishes to get delivery of the requested products/services. The buyer can write the address where the supplies are required

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Why is purchase order important for businesses?


Some businesses have a complex and long list of requirements for any particular order. At times, these goods/services are not available with every seller, and the buyers might have to reach out to multiple sellers to get their quotes. But it is better to prepare before creating a quote.

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Explaining the requirements to every seller can become a hectic task if done manually. So, instead, the task gets carried out using a purchase order. It contains all necessary details that the seller needs to know before providing knowledge about the availability of services. At times, quotes offered by sellers might differ from market rates due to a different medicine manufacturing company

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Frequently Asked Questions

Does Vyapar provide free purchase order formats?

Yes. Vyapar provides 100% customisable PO formats. You can modify them and use them according to your requirements. You can choose from the many template options available.

Can I send purchase orders in Excel, Word, and PDF formats?

Vyapar can help you create your purchase orders in Image and PDF formats. You can make them quickly and print them in the paper size as per your convenience. You can send the editedfile to the seller.

What is the cost of using the Vyapar app to create purchase orders?

You need not pay anything to create a PO using the Vyapar app. You can access the tool anytime at no additional costs. Further, you can try out premium features for free for a month trial period. Using them, you can make your bills unique.

Is the Vyapar app available for iOs devices?

No. The Vyapar app is not available on iOs devices. You can use the Vyapar app on android smartphones and Windows desktop computers.