Receipt Format for Every Business

Download free, easy-to-edit receipt templates for payments, bills, and services in PDF, Word, and Excel.

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  • ⚡️ Suitable for small businesses, service providers, and shopkeepers.
Receipt Format

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What is a Receipt Format?

A receipt format is a predefined layout used to create receipts that confirm a transaction between two parties—usually a seller and a buyer. It acts as written proof that payment has been made and the goods or services have been delivered. Receipts are important for maintaining accurate financial records, filing taxes, resolving disputes, and building trust in business transactions.

A typical receipt format includes the following details:

  • Date of the transaction
  • Description of goods or services provided
  • Amount paid and applicable taxes
  • Mode of payment (cash, UPI, bank transfer, cheque, etc.)
  • Signature or stamp of the issuer

A company’s revenue receipts are the money it gets from its main business activities. The result is an increase in the overall revenue of the business. The government does not incur any liabilities due to revenue receipts, and its assets are unaffected.

The profits are not shown on the balance sheet because they result from an organisation’s operations. Disclosures are reported in the trading and profit and loss account. Rent received, discounts received, dividends received, interest and commission received, bad debts recovered, etc., are examples of revenue receipts.

The gains from revenue receipts are only available for a finite period, such as one financial year, but they are recurring. The operational activity of a corporation produces revenue. It directly affects the revenue and expenses of a business. A corporation’s income either raises profit or decreases loss depending on its use.

Capital Receipts

Capital receipts are payments made to a firm that are not considered income but increase its capital. These funds are derived from non-operating activities and are recorded on the balance sheet rather than the income statement. They are non-recurring, which means they don’t happen frequently and can’t be used to distribute profits.

Cash received from the sale of fixed assets, money received from stakeholders, and borrowings are examples of capital receipts. They result in a company’s liabilities rising or its assets falling. Receipts are reported on an accrual basis, which means they are recorded as soon as they are received. They have no bearing on the organisation’s overall profit or loss.

Capital receipts might produce liability if your business took out a loan from a bank or another financial organisation. If your business sold all of its shares to the general public, the asset would be diminished, and future earnings would increase.

Difference Between Revenue Receipts and Capital Receipts

Free Download Receipt Format
Feature
Revenue Receipt
Capital Receipt
Source
Earned from business operations like sales or services
Generated from non-operating activities like loans or asset sales
Frequency
Recurring
Non-recurring
Recorded In
Profit & Loss Account
Balance Sheet
Impact on Profit
Directly affects business profit/loss
Does not directly impact profit or loss
Examples
Rent received, commission, service charges, interest
Loan taken, sale of assets, capital from shareholders

Why Must Sellers Issue Receipts?

Free Vyapar Receipt Format

Sellers generate receipts when delivering goods or services to the buyer for the following reasons:

  • Proof of the buyer’s ownership transfer.
  • The buyer has documentation of the amount paid as a safeguard.
  • To serve as the foundation for an accounting entry that will document the underlying transaction.
  • To prove ownership for insurance.
  • The supplier should provide documentation if products are returned under warranty.
  • Proof that a sales tax was paid during the transaction, so the buyer is exempt from paying a use tax.

Invoice Vs Receipt

Free Receipt Format
Feature
Invoice
Receipt
Purpose
Request for payment
Proof of payment
Issued When?
Before payment is made
After payment is received
Issued By
Seller or service provider
Seller or service provider
Received By
Buyer (to be paid)
Buyer (payment completed)
Content
Total amount due and payment deadline
Amount paid and mode of payment

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Frequently Asked Questions (FAQs’)

What is the Meaning of the Receipt Format?
A receipt confirms that someone has been compensated for goods or services sold, transferred, or provided.
How do I Format a Receipt?
The format of the receipt is as follows:

→ Date of purchase
→ Receipt number
→ Number of goods purchased
→ Prices of products
→ Total amount
→ Tax rate
→ Mode of payment
How do I Write a Cash Receipt?
Include your company name, contact information, the date, the items purchased, quantity, individual and total prices, payment method, and receipt amount in the cash receipt template.
How do I Format a Receipt in Word?
Open Word, click “New”, and search for receipt templates. Choose one that suits your needs, customize the fields, and save it as your own receipt format.
What Font is Receipt Writing?
Helvetica is commonly used for receipt printing, but any clear, professional font that fits your business requirements can be used.
How do you write a receipt format?
Include business info, receipt number, date, customer details, product/service descriptions, subtotal, taxes, discounts, total, payment method, terms, and a thank you note.
How do I make a receipt in Word?
→ Open Word
→ Choose a receipt template or blank doc
→ Add your business info and logo
→ Insert receipt number, date, customer details
→ List items/services, quantities, prices
→ Calculate total, taxes, discounts
→ Add payment method & terms
→ Finish with a thank you message
→ Save and print
What is a customer receipt?
A customer receipt is a document given after purchase as proof of the transaction. It includes item details, payment info, date, and business details, useful for accounting or returns.
How do I make a PDF receipt?
→ Create a receipt in Vyapar with all details
→ Preview to ensure correctness
→ Convert it to PDF within Vyapar
→ Customize it with your logo/template
→ Save and share via email or print as needed

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