Simple Quotation Format

Using Vyapar quotation formats, you can send quotes as soon as possible so you will not miss clients to other vendors.

hero image, simple quotation format

Download a Quotation Format For Free

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Freelance Quotation
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Service Quotation

What Are The Benefits of Using a Simple Quotation Format?

A well-drafted simple quotation format allows you to maintain clear communication and avoid any scope disputes. Here are the three benefits of Vyapar quotation formats that help you in a successful client acquisition:


Accelerate your quote preparation process using Vyapar. You would better invest time in business plans rather than struggling with sheets. With Vyapar, create your quote in just minutes. You can easily convert its format into an invoice without re-entering the data. You can communicate with more clarity and transparency all at once, so no need to waste time in more meetings.

Easy Conversions:

An appealing and professional quotation format shows you as a reliable and credible brand. It helps you to stand out if prospects compare your brand with others in the marketplace. Send these formats as soon as possible and convert them into sale.


You can tailor the simple quotation format by Vyapar to represent your brand personality. Customize themes, logos, and colors to create an attractive quotation that customers will adore.

What to Include In a Simple Quotation Format?

For a clear understanding of the project by both parties, you should include these important particulars in your quotation:

Choose Your Format of Photography Bill Book, Photgraphy bill book format
Party details:

Mention your company and client details like name, address, etc. Add a quote number for identification.

Project Cost:

State the total amount. You can also list items and other factors (labor cost, materials, and applicable taxes/discounts) that combined to form the aggregate amount.


Specify the date of issue, how long you will take to deliver the project, and validity time. It is essential if costs keep fluctuating in your business.

Terms and Conditions:

You can state payment methods and frequency under this section (e.g., lump-sum/ installments). Set down the additional charges in case of modifications, e.g., $70 for an extra hour. Include other variables that can affect the timeline, e.g., construction workers cannot work on rainy days. You can also mention what you won’t cover in the scope.

Notes: Use this section for schedules, project descriptions, and instructions. You can include a thank you message for the prospect.

Features Of Simple Quotation Maker By Vyapar App

Here are the reasons to love Vyapar quotation maker and make it your new business secret:

 Quotations and estimates, Features of Vyapar PDF quotation maker app

Quotations and estimates

Vyapar makes the clients’ onboarding process easier by streamlining the quotation method. You can select from its collection of customizable quotation formats that beat your competitors. With Vyapar, you need to fill in the details, draft the project scope, and it’s ready to download/send. Once it’s approved, convert it into an invoice with a single click.

 Data safety, Features of Vyapar GST Quotation Maker

Data safety

Our accounting app keeps your transaction records and business data secure. Create a passcode to restrict any unauthorized access. You can also control any edits/deletions at the transaction level using a passcode. It provides auto-backup to Google Drive so you can recover any data loss. However, it facilitates manual backup to pen-drive too. Your data remains safe behind the firewall of Vyapar as well as AWS.

 Managing business, Features of Vyapar GST Quotation Maker

Managing business

Manage your business smartly with the Vyapar dashboard. It provides you with an analysis of sales/expenses, cash flow, inventory, etc., and helps you keep a check on your financial standing. It can be taxing to manage bookkeeping when you have many businesses. But, with Vyapar, you can set up multiple businesses and easily control the accountings in single and multiple devices. If you have stores in multiple locations, you can look after them from anywhere through our app.

Taxes and discounts, Features of Vyapar GST Quotation Maker

Taxes and discounts

Vyapar provides item-wise as well as transaction-wise tax and discount options. You can include or change tax rates. When you’ve recorded all your transactions, it is easy to file your taxes without any worry. Once you allocate discounts to items, you will not need to fill them repeatedly in every transaction.

 Multiple payment options, Features of Vyapar GST Quotation Maker

Multiple payment options

With the intent to make your payment process smooth and fast, Vyapar allows multiple methods. From debit/credit cards, UPI, NEFT, cash, cheque to invoice QR code, your clients can choose what’s easy for them.

 Printer setup, Features of Vyapar GST Quotation Maker

Printer setup

As the Vyapar app supports both regular and thermal printers, you don’t need to worry about the availability of any particular printer or paper size. Along with A4 and A5 sizes, you can print in custom sizes too.

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Frequently Asked Questions

Which accounting app is best for simple quotation formats?

With more than 60 lakhs satisfied users, Vyapar is a perfect choice to create professional and simple quotation formats. In addition to quotation maker, it offers invoice maker, GST reports, inventory/expense records, payments, and many other accounting solutions.

Can I use the Vyapar quotation maker on my iOS devices?

No, it is not available on iOS devices. It comes with a seamless UI design on Android mobile phones and Windows desktops.

What is the cost of using Vyapar quotation formats?

Vyapar mobile app is lifetime free. It has all the main features required for accounting in small businesses. However, if you wish to try the premium or desktop version, you can get a free trial period of 15 Days. After this, you will have to sign for a paid plan.