Invoices are the documents that you send to your customers, and they work as a representation for you and your company. Even though Google Docs may be sufficient to create invoices for internal processes in an organization, it's not an ideal option if considered for ongoing invoicing. In that case, you need a more professional option available with you. Have a look at the alternatives below and choose what's best for your company's invoice:
MS Word Invoice Format
Word invoice templates are easy to use and can generate an invoice for you in a few minutes. Unlike Google Docs, one can specifically keep track of their invoices in Microsoft Word and follow a professional approach to the invoicing process. But sometimes, when you're dealing in different types of projects at a single time, Microsoft Word might not be an ideal option. Moreover, tables in Word look scattered and represent a messy invoice.
Invoice Generator Tool
Actually, you don't really need to confuse yourself between Excel or Word invoices since there'san even better option available in the market. Using Vyapar, an online invoice generator, you get both their benefits at a single place. You need to pick a template that's best suited for your invoicing requirements and download it. As soon as you download it on your device, open it, and start editing the fields. While sending it, choose the file type as you need it between Word, Excel, or PDF. What else could be a better option? Apparently nothing!
If you're still confused about using Google Docs Invoice templates, let us run you through it once again:
Here, you get absolutely free invoice templates that you need to edit and send to the client in a matter of minutes.
Don't worry about the calculations since these templates take care of the grand total and subtotal amounts itself.
Everything in the template can be personalized to be sent to your client since everybody enjoys a personalized effect.
All the important elements of an invoice are included in this professional template.
The invoice can also be printed if you want to and can be emailed to the client directly.
How to Make an Invoice in Google docs with invoice format?
Making an invoice in google docs is extremely easy and can be done in a few minutes if you've got all
the information ready. Follow these steps below and successfully create an invoice in google docs
Step 1: Log into Google Docs with your Gmail account.
Step 2: Go to Vyapar and download the Google Docs Invoice Template.
Step 3: Open this invoice template in Google Drive.
Step 4: Name the Invoice as per your rules.
Step 5: Fill in the details in the invoice template, including your company's name, client details, payment information, etc
Step 6: Save this Invoice by clicking "Make a copy" and naming the document as you want.
Step 7: Edit all the details and make sure to enter all the required information for an invoice.
Step 8: You're now ready to share this invoice with the client!
Even though it's easy to download a free invoice template in Google docs, you should be very careful with the customization you make in these invoices as they crucially represent your company's professionalism. Your clients will always expect an invoice that's personalized as pertheir terms and conditions. This is the easiest way to show your client that you care about their needs and expectations of your company. These invoices will also be useful for you when you'd want to track your payments and expenses.
Make sure to add these important details in the invoice:
Company's name and logo since it will make a good impression.
Fields as per the customer demand. You should customize them if not satisfied with the given fields
List all the products and services separately
Services and goods are sold to the client so that he knows what he's paying for.
Add the exact costs of your goods or services to avoid any confusion.
List out the payment methods you accept.
How to send your invoice in Google docs to your customers?
You can now send this invoice via Google Drive to your clients. But remember that you should use professional invoicing software like Vyapar if you manage multiple invoices. You can save this invoice as a PDF or even download it to mail it to the client. You can use anything depending on the requirements of your business. To send it directly to Google Drive, login to your google docs account. Click Share, and enter the client's email address. You can choose if they get to edit it or not.