Rent Receipt Format PDF

The rental receipt was made by the landlord, which we have learned. But as a landlord, creating a receipt with no idea what to include could be tricky.

The rent receipt is not subject to an obligation of form or mention. However, when you are creating it, specific data must be included. Here are some important contents your rent receipt format PDF must have:

• The surname, first name, and address of the tenant.
• The surname, first name, and address of the landlord.
• The address of the accommodation.
• The date of sending the rent receipt and the date of paying rent.
• The rental period corresponds to the payment.
• The amount of the rent excluding charges.
• Discount on rent given to the tenant.
• The number of rental costs.
• The total amount paid.
• The signature of the tenant.
• The signature of the landlord.
• Stap of the agent/landlord, if any.

When working on a rent receipt format PDF, it’s essential to include every detail. It can reduce the potential risk of disputes.

In addition, misunderstandings between the two parties can be eliminated by adequately creating a rent receipt.

Make sure your rent receipt format has all the above details. They are all important from the perspective of the landlord. Thus, there’s no way you could miss out on one of them.

Now that you have understood the content of a rent receipt format PDF let’s move on to its importance. What advantages, as a landlord, do you get by offering a rent receipt to the tenant? Let’s explore!

It is important for landlords to provide tenants with a rent receipt. You might wonder, “What’s in it for you?” Providing a rent receipt has numerous benefits for landlords.

Primarily, issuing rent receipts contributes to establishing a professional image for the property management company or landlord. Furthermore, receipts facilitate tracking which tenants’ rent has been received and which remains outstanding. This enables timely reminders to tenants who have yet to submit their rent payments.

Additionally, maintaining comprehensive records of all annual rent receipts is highly advisable. In times of disputes, these records serve as invaluable resources. They can swiftly resolve misunderstandings and conflicts, ensuring efficient management of rental properties.

If you are new to Vyapar, creating a rent receipt might take a while. To save you time, we have shared steps for recording rent in your accounting books below. The mobile users should follow these steps.

• Download the Vyapar app on your Android Mobile or Windows devices.
• Once installed, Open The Vyapar app.
• On the Home screen, you will get three lines in the left top corner. Click on it.
• Scroll down, go to the Settings option and click on it.
• Now click on “Items” and select “What do you sell” as “Services” ( As the rental business will be considered as a rental business) and click on the “Close” button on the desktop.(Back button in Mobile)
• Now again, click on “three lines” from the top left corner (in mobile), and then click on Items.
• Then go back to the Service Tab, click on “Items”, and then click on the “Add Service” button.
• Add “Service Name” as “Rent”, “Service code”, and sale price as the rent price; if you are charging any GST, then add the GST rate and then click on the “Save” button.
• If you would like to give “Unit” for your services, like month or days, then go to the Unit bar and click on the “add Units” or “+” icon and add a new unit as a month and use this as your service unit.
• If you want to add your tenant’s GST and PAN numbers to the invoice, go to the left menu.(Top left corner three line in mobile)
• In the Left Menu, click on Settings, then click on “Party” and Enable “Additional Party Details”
• Select the first additional party details Rename it as PAN Number, and click on the “Back button” or “Close Button”
• In the same settings, click on “Taxes and GST” and then the “Enable GST” option. (it will be auto-enabled)
• Now, on the home screen, click “Party” and the “Add Party” button.
• In the “Party name” section, add the “Tenant” name & his Phone number, Email ID, GST Number, and PAN number (It will be available in Additional details)
• Before creating any rent receipt, Go to the Left Menu, scroll down, click on Settings and then click the “Print/Invoice Print” option.
• Scroll down and click on “Change Transaction Names.” Go to the Sale section and remove “Tax Invoice”, rename it as “Rent Receipt”, and then click on the “Save” Button.
• Now, to create a “Rent Receipt”, click on the “+” or “Add Sale” button; select the “Tenant” name from the party section.
• Now, select the “Item” as “Rent” and click on “Save” Button.

To maintain proper accounting, follow the below steps to create a payment receipt:

• There will be an (+) icon. Tap on it.
• Tapping on it will open various billing facilities.
• In the list until you find Payment-In. It’s the sub-section in SALE. Tap on it.
• There will be a total of six sections that you have to fill.
• Enter the name of your tenant in the CUSTOMER NAME section.
• Select the receipt number and choose the current date.
• In the PAYMENT TYPE, you’ll have two options – cash and cheque.
• If your tenant pays the rent in cash, tap on money.
• If your tenant has made the rent in a cheque, tap on the cheque.
• The description section writes – “Rent For The Month.”
• Besides this section, there’s a dedicated section for a photo.
• Tap on it and choose CAMERA.
• Now your camera will open. Click the picture of the cheque and tap the tick.
• The picture will automatically be recorded with this rent entry.
• Now scroll to SAVE and tap on it.
• With this, you have successfully recorded the rent of a tenant.

So, this is how you record your tenants’ rent in your accounts’ books using Vyapar. Make sure you follow the steps in a similar manner as they are provided above. It won’t take much time to create a rent receipt using Vyapar.

The helpful features of the Vyapar App aren’t limited to rent receipts. Its wide range of features is why it’s the favourite accounting software for many businesses. Following are some vital features of using the Vyapar App:

Data Security and Safety: With the Vyapar rent receipt generator app, your data security is the last thing you need to worry about. Users are provided with the facility to secure their app using a password. Moreover, you can also set passcodes on the transaction levels for deletion and editing.

This way, every time you are about to delete an edit record, you have to enter the password to do so. Further, auto backup is also performed frequently. Besides, you also get the features to perform a backup to Google Drive or manual local backups.

Record Multiple Transactions: The features of Vyapar aren’t limited to just creating rent receipts. You can also record a wide range of transactions in our app. Recording transactions becomes super easy with our app, from sales, purchases, expenses, and other incomes to delivery challan, credit, and debit notes.

Moreover, returns on sales and purchases are the most complicated to adjust in the books of account. The Vyapar app has a dedicated section for each of these, allowing you to manage and maintain your records conveniently.

GST Billing and Invoices: Creating GST-compliant and accurate invoices is essential for every property rent in business. The Vyapar app offers a wide range of features for effective GST billing and accounting. Further, the app makes creating credit and debit notes simple and cost-efficient.

Landlords can create GST bills complying with the GST legislation via this app. Doesn’t matter if your business is medium-sized or small size. The Vyapar rent receipt maker app supports various formats, making the app suitable for all businesses.

Delivery Challan: The “delivery invoice” of the Vyapar app acts as the confirmation for delivery. Users can use our app to help create delivery challans formats and then link those to the desired shipments. Doing this will ensure that every item arrives at its designated destination securely.

Moreover, our accounting software also makes it convenient for businesses to track their shipments. Therefore if something goes wrong, one can use that tracking information to provide necessary instructions to the customer or to support it.

Multiple Payment Options: Accept every digital payment gateway and make it convenient for your new and current tenants to pay their rent using their preferred mode of payment. You can do that using the Vyapar App.

Our app allows users to send the rent receipt to tenants through WhatsApp and email. Further, you can add a QR code in your GST rent receipt format. Adding a QR code makes it easier for tenants to pay their rent. It will, in return, improve your professional image.

Unlimited Basic Usage: All the essential features of the Vyapar app are free. If you are an Android user, you can use the PDF rent receipt formats available on our software without any charges. As useful as the free services of our application are, the premium package is the next level.

In today’s modern era, automation is needed for every business. With our premium package, you can avail proper automation facilities. It will help you manage your accounting process in the most time-efficient manner.