Vendor Management Software
Vendor management software is a tool that helps you manage your vendors effectively. The Vyapar app easily lets you track your vendor orders, deliveries, payments, contracts, and more. Get your free trial and streamline your vendor management needs.
Best Tailored Features of Vendor Management Software
Centralized Vendor Database
Keep every vendor detail in one organized place.
Vyapar’s Vendor Management Software allows you to store vendor names, contact information, GST numbers, payment terms, and transaction history in a structured format.
- Maintain a single source of truth for all vendor data
- View past purchases and payment history instantly
- Access records anytime from desktop or mobile app
Automated Purchase & Order Tracking
Vyapar automates your entire purchase process by linking purchase orders, bills, and payments seamlessly. You can monitor every step — from creating a PO to receiving goods — in real time.
- Create and share purchase orders directly from the app
- Auto-link POs with bills and track delivery status
- Record partial or full receipts easily
- Maintain a clear audit trail for every vendor transaction
Payment & Due Management
With Vyapar, you can set up payment reminders, monitor outstanding dues, and record transactions instantly. The app supports multiple payment modes and even allows part payments.
- Automatic reminders for upcoming due dates
- Multi-mode payment recording (UPI, cash, bank, etc.)
- Real-time vendor-wise due tracking
- Improve cash flow and maintain business credibility
Vendor Reports & Performance Insights
Vyapar’s in-built reports let you identify your top-performing vendors, analyze spending patterns, and compare purchase trends across months — all visually represented in charts and summaries.
- View vendor-wise purchase summaries and dues
- Track order frequency and value over time
- Export performance reports in Excel or PDF format
- Optimize procurement costs with data-backed decisions
Top Features Tailored For Vendor Management
Seamless Data Management
The Vyapar app lets you store and organize all your vendor data in one place. You can easily access and update your vendor information, such as contact details, order history, payment status, ratings, etc. You can also import and export vendor data to and from other platforms.
Risk and Performance Management
The Vyapar app helps you monitor and evaluate vendor performance and risk levels. You can track your vendor deliveries, quality, compliance, and feedback. You can also set alerts and notifications for any issues or delays. You can also generate reports and analytics to measure your vendor performance and identify areas of improvement.
Vendor Communication and Collaboration
The Vyapar app enables you to seamlessly communicate and collaborate with your vendors. You can send and receive messages, documents, invoices, and payments through the app. You can also share feedback and ratings with your vendors. You can also create and manage contracts and agreements with your vendors through the app.
Maximize Your Vendor Management Efficiency with Vyapar App
Create and Manage Contracts
You can create and manage contracts and agreements with vendors through the Vyapar app. You can set terms and conditions, deadlines, penalties, and discounts.
You can also track the status and expiry of your contracts and renew them as needed. This way, you can ensure that your vendor relationships are clear and transparent and avoid disputes or conflicts.
The Vyapar app also allows you to sign your contracts digitally and securely and store them in the cloud for easy access and sharing. You can also send and receive contract notifications and reminders through the app. You can also attach supporting documents and invoices to your contracts for better record-keeping.
Compliance Management
You can ensure your vendors comply with quality standards, regulations, and policies. You can set and monitor compliance criteria, such as certifications, licenses, insurance, etc. You can also verify and validate your vendor documents and records. You can reduce vendor risks and liabilities and protect your business’s reputation and credibility.
The Vyapar app also helps you stay updated with the latest compliance requirements and changes and notify your vendors accordingly. You can also audit and review your vendor compliance performance and take corrective actions if needed. You can also generate compliance reports and certificates for your vendors and customers.
Generate and Export Reports
You can generate and export reports and analytics on vendor performance and risk levels. You can choose from various report templates, such as vendor scorecards, vendor risk assessments, vendor delivery reports, etc. You can also customize your reports and filter them by date, vendor, category, etc. This way, you can measure and evaluate your vendor performance and identify areas of improvement and optimization.
The Vyapar app also allows you to share and export your reports in various formats, such as PDF, Excel, CSV, etc. You can also print and email your reports directly from the app. You can also integrate your reports with other platforms and tools, such as inventory management software.
Create and Send Invoices
You can create and send invoices to your vendors through the Vyapar app. You can customize your invoices with your logo, signature, terms and conditions, etc. You can add taxes, discounts, and other charges to your invoices. You can also track the status of your invoices and their due dates and send reminders and receipts to your vendors.
The Vyapar app also allows you to manage your invoice payments and record them in the app. You can accept vendor payments through various modes, such as cash, cheque, bank transfer, UPI, etc. You can also reconcile your payments and balance your accounts with the Vyapar app.
Make and Receive Payments
You can make and receive payments to and from your vendors through the Vyapar app. You can choose from various payment options, such as cash, cheque, bank transfer, UPI, etc. You can also set payment terms and conditions, such as advance payment, partial payment, credit period, etc. You can also track the status of your payments and their due dates and send and receive notifications and reminders.
The Vyapar app also helps you to manage your cash flow and budget with the Vyapar app. You can monitor your income and expenses and analyze your profit and loss. You can also generate cash flow statements and balance sheets with the Vyapar app. You can also plan your future payments and expenses with the Vyapar app.
Inventory Management
You can track and manage your stock levels, reorder points, and low-stock alerts with the Vyapar app. You can also adjust your inventory for damages, returns, and wastage. You can also manage your inventory across multiple locations and warehouses with the Vyapar app. You can transfer your inventory between your locations and warehouses with the Vyapar app.
The Vyapar app also allows you to manage your inventory valuation and costing with the Vyapar app. You can choose from various inventory valuation methods, such as FIFO, LIFO, weighted average, etc. You can also calculate your inventory cost and profit with the Vyapar app. You can also generate inventory reports and analytics with the Vyapar app.
Order Management
You can create and manage purchase and sales orders with your vendors using the Vyapar app. You can also track the status and delivery of your orders and update them as needed. You can also manage your order returns and cancellations with the Vyapar app. You can also manage your order discounts and charges with the Vyapar app.
The Vyapar app also allows you to manage your order fulfilment and shipping with the Vyapar app. You can choose from various shipping options, such as courier, transport, self-delivery, etc. You can also track your shipments and deliveries with the Vyapar app. You can also generate shipping labels and invoices with the Vyapar app.
Barcode Scanning
You can scan and print barcodes for your products and vendors with the Vyapar app. You can also use barcode scanning to speed up your billing and inventory processes. You can also scan and verify your vendor documents and records with the Vyapar app. You can also scan and import your vendor data to and from other platforms with the Vyapar app.
The Vyapar app also allows you to manage your barcode settings and preferences with the Vyapar app. You can choose from various barcode formats like EAN, UPC, QR, etc. You can also customize your barcode design and layout with the Vyapar app. You can also generate barcode reports and analytics with the Vyapar app.
Online Store
You can create and manage your online store with the Vyapar app, where you can showcase your products and services to your customers. You can also accept online orders and payments through the Vyapar app. You can also manage your online store inventory and pricing with the Vyapar app. You can also manage your online store promotions and offers with the Vyapar app.
The Vyapar app also allows you to manage your online store design and appearance with the Vyapar app. You can choose from various themes and templates for your online store. You can also customise your online store logo, banner, colours, fonts, etc., with the Vyapar app. You can also integrate your online store with other platforms and tools, such as social media, Google Analytics, etc., with the Vyapar app.
Customer Relationship Management
You can manage and grow your customer base with the Vyapar app. You can send your customers promotional messages, offers, and discounts with the Vyapar app. You can also collect customer feedback and ratings with the Vyapar app. You can also improve your customer satisfaction and loyalty with the Vyapar app.
The Vyapar app also allows you to manage your customer data and segmentation with the Vyapar app. You can store and organize your customer information, such as contact details, order history, payment status, etc., with the Vyapar app. You can also segment your customers based on various criteria, such as location, purchase frequency, spending pattern, etc., with the Vyapar app. You can also generate customer reports and analytics with the Vyapar app.
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Frequently Asked Questions (FAQ)
Why Do I Need Vendor Management Software? +
Vendor management software helps streamline vendor processes, reduces manual work, minimises risks, saves time and money, and improves overall business productivity.
What Is Vendor Management Software? +
Vendor management software helps you store vendor data, create purchase orders, track deliveries, manage payments, and evaluate vendor performance—all from one dashboard.
How Does Vendor Management Software Work? +
It allows you to add vendors, generate orders, track deliveries, record payments, and access reports. You can also communicate with vendors via WhatsApp, SMS, or email directly from the system.
What Are The Benefits Of Vendor Management Software? +
→ Manage vendors efficiently and avoid errors
→ Reduce delays and disputes
→ Improve quality through vendor performance tracking
→ Automate online store-related vendor operations
→ Present a more professional business experience
→ Boost profitability with streamlined processes
How Much Does Vendor Management Software Cost? +
The cost depends on the features you choose. With Vyapar, small businesses can use vendor management tools for free, while premium plans offer additional benefits at a nominal yearly price.
How Do You Get Started with Vendor Management Software? +
Download the Vyapar app, register, and begin adding vendors, generating purchase orders, tracking deliveries, and managing payments instantly.
Where Can I Get More Information About Vendor Management Software And Vyapar App? +
Visit the Vyapar website for blogs, videos, and FAQs. You can also reach customer support via phone, email, chat, or social media.
