Download a Commercial Invoice Format
The quickest approach to creating a commercial invoice is to use a customisable template from Vyapar.
Download the format that suits your business needs and get started.
Enter Seller and Buyer Details
Fill in your company's information, such as its name, address, phone number, and email address.
Include the name and address of the buyer who is purchasing your products. You should also mention
the shipping address if it differs from the billing address.
Assign an Invoice Number and Customer Reference Number
Assign a unique invoice number to the commercial invoice format. Additionally, include a customer
reference number as well. Customers can use this number to contact your firm with questions or problems
or return anything they have purchased from you.
Include the Terms and Conditions of Sale.
Specify terms of sale, including information on the obligations, risks, and costs that both the seller
and customer assume as part of the sale.
Specify the Payment Terms
Indicate your payment conditions. There will be crucial information concerning the sale terms and
conditions that you and the consumer have agreed on. Typically, these details will already be worked
out as part of the purchase order for the transaction or as part of the pro forma invoice.
Determine the Currency
Your commercial invoice should include the currency you and the buyer have agreed upon for payment.
The currency of settlement is frequently the seller's currency. Thus if you're selling things from
your business in the United States, your settlement currency will be US dollars.
Include the Shipping Method
Indicate how you will deliver your products to the buyer, such as by air, ocean, or surface transport.
Mention the Product Details
Include the total number of products to be purchased and mailed. Give a detailed description of all
products to be shipped. It comprises the container type, the gross weight of each container, the quantity
of each article, and the measurement unit. Include the total cost of the cargo and the overall commercial
value, which is the total cost of all products covered by the invoice.
Detail Miscellaneous Charges
Record any other fees the customer is expected to pay, such as insurance, export documentation, etc.