Free Invoice Software
Invoicing Software for
Small Businesses
Generate GST-compliant invoices in seconds, share them instantly via WhatsApp, and automate your payment collection. The best invoicing software to get paid 3x faster and keep your cash flow healthy.
GST & HSN Ready
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Auto Reminders
Free Trial Available
Trusted by 1.5cr+ businesses across India
Join the leading businesses already using Vyapar Invoicing software
Simple Invoicing, Sell Online & Manage Business, with Vyapar
Convert seamlessly
Instant Sale Order to Invoice
Transform Estimates, Quotations, Sale/Purchase Orders, and Delivery Challans into professional GST invoices instantly without re-entering data.
Sell digitally
Setup Online Store
Create your Online Store in Vyapar App, receive orders directly from customers in the app, and convert them into final sale invoices with a single tap to speed up fulfilment.
Manage securely
Multi-User Access
Maintain complete authority over your business by assigning specific access roles to staff, ensuring your Invoicing and sensitive data stay protected.
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Key Features of Vyapar Invoice Software for Small Business
Custom & Quick Invoicing
GST & Non-GST Invoicing
Manage Due Dates & Terms
Payment Integrations
Transaction Reports
Custom & Quick Invoicing – Professional Branding & Faster Checkout
Messy handwritten bills and long checkout lines don’t just frustrate customers – they make your business look unprofessional. In the rush of peak hours, manual data entry leads to costly pricing mistakes and calculation errors that directly hit your profits.
Vyapar’s professional invoicing tools allow you to build a premium brand identity while accelerating your counter speed. By automating the detection of items and the calculation of totals, you can serve more customers in less time without compromising on accuracy.
- Choose your professional invoice design
- Use ‘Quick Entry’ to handle a rush of customers without any delays
- Automate item detection using Barcode Scanners and Item Codes
How it works:
Select your preferred theme and use Transaction Settings to customise how taxes and totals appear, ensuring a seamless, faster invoicing experience.
Key Benefits:
- Reduce checkout time by 40% with Quick Entry
- Eliminate rounding errors with the automated Round Off Total
- Build brand trust with professional, clean, and customized invoices
Mini use case:
A retail store uses Quick Entry and Round Off to clear long invoicing queues 2X faster, providing customers with professional printed invoices instantly.
GST & Non-GST Invoicing – Easy Invoicing & Instant Compliance
Calculating GST rates and managing HSN codes by hand often leads to mistakes and legal stress. Many businesses find it hard to switch between GST-compliant invoices for wholesalers and simple bills for regular walk-in customers.
Vyapar simplifies tax management by handling the complex math in the background. You can generate professional invoices that meet all government regulations while maintaining the flexibility to create simple estimates or quotes when taxes aren’t required.
- Generate GST-Compliant Invoices with accurate HSN/SAC code
- Switch to Non-GST invoicing instantly to create “Bills of Supply” or estimates for unregistered businesses
- Eliminate manual math with automated tax breakdowns (IGST/CGST/SGST)
How it works:
Select your tax preference in the settings. When you create an invoice, Vyapar applies the correct tax slab and format based on whether the transaction is GST-registered or a simple non-tax sale.
Key Benefits:
- Stay 100% audit-ready with error-free data formatted for GST filing
- Switch easily between wholesaler invoices and retail invoices
- Build a professional brand with custom logo-branded invoices
Mini use case:
A hardware trader issues a GST Tax Invoice to a corporate client for a bulk order, then switches to a Non-GST invoice for a local walk-in customer, all within the same app in seconds.
Manage Due Dates & Terms – Smart Credit Control & Cash Flow Management
Businesses often lose money when payment deadlines are unclear or credit terms are forgotten by customers. Tracking “who owes what” through manual ledgers is time-consuming and often results in delayed collections that choke your business cash flow.
Take total control of your receivables by establishing clear expectations at the moment of sale. The software monitors your credit cycle, flagging unpaid bills so you can prioritize collections and keep your working capital moving.
- Set specific Due Dates and Payment Terms for different invoices
- Include Customer P.O. Details and specific T&C in the invoice footer
- Track “Age of Debt” in real-time to identify high-risk overdue accounts
How it works:
Enable due dates in your settings to automatically track when an invoice moves from “Pending” to “Overdue” based on your predefined credit terms.
Key Benefits:
- Reduce outstanding payments by 85%
- Maintain legal clarity with pre-defined business terms on every invoice
- Prioritize collection efforts by 70% with automated sale ageing reports
Mini use case:
A wholesaler sets a 15-day credit term for a new distributor; Vyapar tracks the due date and flags the account as soon as the payment is delayed.
Transaction Messages & Reminders – Automated Communication & Recovery
Spending hours making awkward phone calls to chase payments is a drain on your productivity. Most payment delays happen simply because customers misplaced the bill or claim they never received the physical copy of the invoice.
Bridge the communication gap by moving your invoicing to a digital-first approach. By sending invoices and reminders directly to a customer’s phone, you ensure the bill is always at their fingertips, leading to faster settlements and better customer relations.
- Send instant WhatsApp or SMS notifications upon saving an invoice
- Share digital invoice links that customers can view on any device
- Automate payment reminder messages to reduce the “tension” of manual follow-ups
How it works:
The software triggers a professional message to the customer’s phone as soon as a transaction is recorded, including a direct link to the invoice for instant viewing.
Key Benefits:
- Improve message open rates by up to 80% with WhatsApp integration
- Get paid 3X faster by sending instant digital copies to customers
- Save hours on manual phone calls
Mini use case:
A service provider shares a digital invoice via WhatsApp right after completing a service, allowing the client to view and pay on the same day.
Payment Integrations – Seamless Collections & Reconciliation
Friction during the payment process often leads to abandoned sales and payment delays. Manually matching bank SMS alerts to customer names at the end of the day is a major bookkeeping headache that leads to data entry errors.
Vyapar simplifies collections by embedding bank details and dynamic QR codes directly into invoices. Whether you use the “Collect Online” feature for automatic reconciliation or manually link “Payment-In” entries to credit sales, your ledgers remain mathematically perfect.
- Embed UPI QR codes and “Bank Details” directly on digital invoices
- Connect to EDC machines for faster payments via Cards and Wallets
- Link payment-in entries against specific invoices for perfect bookkeeping
How it works:
Customers receive their invoice with an integrated payment link; once they pay, the software automatically reconciles the amount against the specific outstanding invoices.
Key Benefits:
- Reduce payment friction by 80% with one-tap UPI links
- Save time on bookkeeping with auto-link payments
- Improve cash flow by providing 24/7 payment convenience to clients
Mini use case:
A trader sends a digital invoice; the customer scans the Scannable QR code and pays via UPI; Vyapar instantly marks that invoice as “Paid”.
Transaction Reports – Data-Driven Insights & Profit Visibility
Turn your invoicing data into actionable growth strategies. Monitor your profit margins in real-time and access comprehensive sales ageing reports to identify your highest-paying customers instantly.
Stay audit-ready with professional financial reports exported in PDF or Excel. Use a centralized dashboard to get a 360° view of your business health and reduce your manual audit preparation time.
- Enable Show Profit while making a Sale Invoice for live margin tracking
- Access comprehensive Sales Ageing and All Transaction reports in one click
- Export audit-ready data in PDF or Excel formats for easy sharing
How it works:
Every transaction is automatically logged into a centralized dashboard, providing a real-time, comprehensive view of your business’s financial health.
Key Benefits:
- Make smarter pricing decisions with live profit visibility
- Reduce audit preparation time by 90%
- Identify your highest-paying customers and overdue accounts instantly
Mini use case:
A business owner checks the Sale Aging Report every Monday to identify which overdue payments need urgent attention before starting the week’s collections.
🚀 Start Using in 2 Minutes
How Vyapar Invoicing System Works
Watch How Vyapar Invoicing Software Helps Small Businesses Create and Share Invoices
Download Vyapar
Get Vyapar on your phone or desktop to start professional invoicing instantly.
Add Details
Add your business, stock details and party info manually or import your entire list via Excel to get your business ready for invoicing.
Generate Invoices
Create GST-compliant Invoices and share them instantly with customers via WhatsApp.
Collect Payments
Use automated reminders and integrated UPI links to get paid 3X faster.
Free & Affordable Plans for Your Business
Start now, save more, and scale faster with Vyapar’s invoicing solution packages!
Desktop
Mobile
Desktop
Free Trial
Try 7 days Trial
All Features are Unlocked
Perfect for Getting Started
Audit Trial
GSTR Reports
Expense Tracking
Fixed Assets
WhatsApp Integration
Import Parties
Silver Plan
₹308/month
Buy for 3 Years – Save ₹0 Today!
Great for Small Stores
3 Firm/Businesses
Quick Billing
Multi Device Sync
Fixed Assets
Cancel Sales
Billwise Profit/Loss Reports
Multiple Item Prices
Share with CA
Accountant Access
Most Popular
Gold Plan
₹308/month
Buy for 3 Years – Save ₹0 Today!
Most popular for Growing Businesses
Everything in Silver Plan
5 Firm/Organisation
Account Statement
Set Credit Limit
Payment Reminders
Service reminders
Check Profit on Invoices
Trail Balance Sheet
Retail Pro Plan
₹833/month
Buy for 3 Years – Save ₹0 Today!
Popular for Retail Businesses
All Gold Plan Features
Add Unlimited Businesses
Godown & Stock Transfer
Barcode Generation
Greetings & Offers
Loyalty Points
Online Store
Marketing Tools
Mobile
Free Plan
Lifetime Free
Limited Access
Perfect for getting started
Audit Trial
GSTR Reports
Expense Tracking
1 Firm/Organization
Invoice & Bill Creation
Silver Plan
₹0/month
Buy for 3 Years – Save ₹0 Today!
Great for Small Businesses
Everything in Free plan
3 Firm/Business
Multi Device Sync
Expenses with ITC
Cancel Sale
Multiple Item Price
Balance Sheet
Most Popular
Gold Plan
₹0/month
Buy for 3 Years – Save ₹0 Today!
Most popular for Growing Businesses
Everything in Silver plan
5 Firm/Businesses
Set Credit Limit
TCS and TDS on Invoice
Party Wise Item Rate
Check Profit on Invoices
Trail Balance Sheet
Retail Pro Plan
₹0/month
Buy for 3 Years – Save ₹0 Today!
Great for Retail Businesses
Everything in Gold plan
Add Unlimited Businesses
Godown & Stock Transfer
Barcode Generation
Marketing Tools
Online Store
All-in-One Invoicing Software for Small Businesses
Vyapar is a unique, all-in-one tool that is specially designed to handle every specific task a business owner needs to grow, stay organized, and remain tax-compliant.
Automated Accounting
Maintain GST Compliant in your records. Every transaction is automatically synced to your financial statements, reducing manual entry and eliminating bookkeeping errors.
Real-Time Inventory Management
Control your entire inventory from a single screen. Track stock across every warehouse in real-time and get instant low-stock alerts to keep your orders moving without delays.
Order Management
Make your sales process smoother. Convert customer orders into professional invoices with a single click, and easily keep an eye on what still needs to be delivered.
Quotation/Estimation Management
Create, customize, and share professional quotes with clients via WhatsApp. Convert approved estimates into final sale invoices instantly to close deals faster.
Manufacturing & BOM Management
Simplify complex production with automated workflows. Easily create Bill of Materials (BOM) to track raw materials and convert them into finished goods with accurate cost tracking in one click.
E-Way Bill Creation
Stay compliant with transport regulations. Generate accurate E-way bills directly from your sales invoices in seconds without any additional data entry.
E-Invoice Creation
Generate GST-compliant e-invoices in the standard format required by the GST Council. Get notified of successful registration and IRN generation in a split second.
POS Billing
Speed up your checkout counter with a dedicated POS interface. Handle high-volume retail traffic with ease and provide customers with instant printed or digital receipts.
Barcode Billing
Simplify your billing process by using any standard barcode scanner. Quickly add items to an invoice by scanning their labels, ensuring 100% accuracy in pricing and stock tracking.
Experience Vyapar’s OCR and Voice AI Features
Simply scan your physical purchase invoices, and the AI will automatically extract and record all data through OCR tool into your invoicing system.
Record your expenses hands-free by simply speaking to the app, making data entry as fast as a conversation.
Top Benefits of Online Invoicing Software for Businesses
Vyapar caters to the industry needs of all businesses. It offers a wide array of benefits that help maintain accurate financial records effortlessly.
Automatic Item Data Fetch
Save time on every entry by automatically fetching item details, stock levels, and pricing as you type, ensuring 100% accuracy in your invoicing.
Party Statements
Generate and share detailed ledger reports or party-wise statements instantly to maintain clear communication and transparency with your clients.
GST & Non-GST Invoicing
Stay flexible by creating both professional GST-compliant tax invoices and simple non-GST invoices depending on your specific business requirements.
Industry Compatible
Thoughtfully designed Vyapar is capable of meeting various financial management requirements of a wide variety of industries.
Remote Collaboration
Collaborate with your employees, accountants and chartered accountants from anywhere in the world, unlike conventional software.
Data Migration
Vyapar eases data migration from different software into the system by directly importing files, eliminating manual entries.
Paperless Invoicing
Vyapar is a digital invoicing solution that eliminates the paperwork and the need to maintain heavy files.
360° Financial Health
Get a complete view of your financial health through 47+ financial reports and analytics, enabling intelligent decision-making.
⚡ Fast Checkout Experience
Bill Faster. Serve More Customers. Grow Daily Sales.
Generate GST-ready invoices in seconds with barcode scanning, quick search, and instant print. Built for busy counters and peak hours.
🔍 Quick Search
📄 Auto GST
🖨 Instant Print
🖥 POS Ready
⏱ Built for Peak Hour Rush
Handle heavy customer flow during festivals, weekends, and rush hours. More invoices per hour without slowing down.
📈 Faster checkout = Better experience = Higher revenue
3x
Faster
50%
More bills/hr
Zero
Errors
Hear What Business Owners Say About Vyapar Invoicing Software
Real experiences from businesses using Vyapar every day.
“Good and easy invoicing software for small businesses. This is a complete package for account management, invoicing, inventory management, sales report generation, online invoicing, and offline invoicing. Simply Best.”
– Source: Capterra
“I have a small business, and with any small business cost control is incredibly important. I found Vyapar a few years ago after exhaustive research and trial and error. I appreciate their cost effectiveness, responsiveness and user friendly interface. I don’t need to be a designer or accountant to input relevant data or make a professional invoice template and statement to be used and reused.”
– Source: Capterra
“Best software for people with small business, easy to use and create professional invoices and track your business through all kinds of reports. Overall, a friendly user interface and anyone can use it”
– Source: Capterra
“A Cost-Effective Solution for Small and Medium Businesses – Vyapar has a user-friendly interface combined with comprehensive features tailored specifically for small and medium businesses. It effectively integrates invoicing, inventory management, and GST compliance into a single platform.
– Source: Software Suggest
“A very good application for storing and creating invoices, suitable for all types of users without requiring any special knowledge. It records and tracks all user transactions.”
– Source: Software Suggest
“It saves time. It’s time to transition from paperwork to digital records, such as accounting and billing data entries. Therefore, it’s better to use accounting and invoicing software by Vyapar.“
– Source: Software Suggest
Create Professional Invoices in 10 Seconds with Vyapar App!
We take pride
in our success
1.5cr+
Businesses Managing Invoices
50+
Invoicing & GST Reports
10M+
Invoices Generated
70+
Industries served
4.8/5
Avg. user rating
100%
Secure Data Backup
❝ Highly rated by users ❞
Secure Your Invoicing Data,
Secure Your Business
Vyapar is one of the most trusted Invoicing software in India, built with strong security and authentication measures.
OTP-Based Login
Securing your company’s financial data only allows access when OTP is authenticated.
Encryption Protocols
We protect your data with our heightened encryption protocols to keep hackers away.
Multi-layer Security Protocols
Vyapar is integrated with multiple layers of security to avoid security breaches.
Run Your Business from Your Phone
Track sales, manage finances, and get instant alerts – all from your pocket. Stay connected to your business 24/7, anywhere you go.
Stock Management
Instant Alerts
Cloud Sync
Secure Access
Fast & Offline
1.5 cr+
Downloads
4.8⭐
App Rating
24/7
Access
Frequently Asked Questions
Find answers to common questions about Vyapar Invoicing software. Our support team is here to help anytime
An invoice is a legal sales document a seller sends to a buyer that lists items/services, quantities, prices, taxes, and the total amount due, with payment terms and due date.
An invoice number is a unique ID printed on an invoice that helps you and your customer identify, track, and reference that specific invoice.
Invoicing software is a tool that helps businesses create, send, and track invoices digitally. It automates totals and taxes, records payments, and keeps all customer invoices organized in one place.
1. Look for easy invoice creation and customization options.
2. Ensure GST compliance and automated tax calculations.
3. Choose software that works on both mobile and desktop.
4. Check for secure data storage and backup.
5. Pick a trusted solution like Vyapar, designed for small businesses to simplify invoicing and payments.
Vyapar’s free invoicing app can help create invoices for your business. You can use the Android mobile app or Windows Desktop software to create professional invoices. Further, you can send them over to your customers online or print them.
Essential features include GST and Non-GST invoicing, automated payment reminders, customized branding, client portals, and mobile app access.
An invoice is used as a binding agreement between two parties. You can use a professional invoice to include all the details of the transaction. A seller creates an invoice for the buyer every time a transaction occurs.
A tax invoice includes tax registration details (e.g., GST/VAT numbers) and a tax breakdown so the buyer can claim input tax credit.
A regular invoice (commercial/sales invoice) is an invoice for goods/services without those tax-claim details.
Keeping the requirements of small business owners in India in mind, Vyapar is one of the best invoicing software options available in the market. It lets you create GST-compliant invoices, manage inventory, and track payments easily.
Yes, the Vyapar online digital invoicing app allows customers to pay through digital mediums, including UPIs, mobile wallets, NEFT, and IMPS. You can insert a QR code on your invoice for quick payments, and you can also directly share the invoice link in a WhatsApp message.
You don’t need to have added knowledge of GST rates and how to calculate them. Our free invoice software will do the auto calculation of all the taxes. If you know your products or services’ applicable GST rates and select on the app, the rest of the process our application will do for you.
You can use an online invoice generator tool or software like Vyapar for more customisation and features that make your invoice professional.
Vyapar is one of the best free invoice apps for mobile users in India. It allows you to create invoices and record all the transactions for the reports. To use premium features in the app, one can go for a small subscription cost.
Still have questions?
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