Trusted by 1.5 cr Business Owners
E-Invoicing Software
Generate GST-compliant e-invoices, get automatic IRN and QR codes, and manage your invoicing process with ease. Vyapar’s e-invoicing software helps businesses simplify GST compliance, reduce manual work, and create e-invoices faster from one platform.
Create GST E-Invoices
Automatic IRN Generation
Instant QR Code Creation
Key Features of Vyapar E-Invoicing Software
Auto Invoice Fetch
Vyapar’s e-invoicing software automatically fetches invoice details from existing records and populates the required fields. When creating an e-invoice, it pulls customer information, item details, pricing, GST rates, and tax information, reducing the need for manual data entry.
This feature streamlines the invoicing process, reduces manual entry errors, and saves time by ensuring all necessary details are accurately included without needing repetitive input.
GSP Integration
GSP (GST Suvidha Provider) integration in invoicing software facilitates seamless e-invoice generation by connecting with the GSTN (Goods and Services Tax Network).
This integration allows automatic submission and validation of invoice details, ensuring compliance with GST regulations, reducing manual errors, and speeding up the invoicing process through secure, real-time communication with the government’s e-invoicing system.
Invoice Reference Number
The e-invoicing system’s Invoice Reference Number (IRN) generation feature assigns each invoice a unique identifier. This number, created through a GSP API integration, ensures each invoice is distinct and traceable.
The IRN is crucial for tracking, auditing, and complying with regulatory requirements, helping maintain organised records, and preventing invoice duplication or fraud.
e-Invoice Cancellation
If the created invoice has mistakes or wrong data, the Vyapar e-Invoice software allows users to cancel the generated e-invoice & resubmit with the right invoice. Cancellations are restricted to a specific time frame (usually 24 hours).
This feature ensures compliance, corrects errors, and provides flexibility in managing invoices, thereby preventing potential penalties for incorrect submissions.
Join the Millions Who Have Transformed Their E-Invoicing
1 Crore+ Businesses
Trusted by over 1 crore businesses across the globe.
20 Million+ E-Invoices Processed
We’ve facilitated the processing of over 20 million e-invoices, streamlining finances for countless businesses.
Reduced Processing Time
Experience a significant reduction in invoice processing time with our automated features.
How Do You Create an E-Invoice on Vyapar E-Invoicing Software?
You can access the Vyapar’s electronic invoicing software in many ways. There are a few steps that you need to follow to gain full access:
Step-by-Step Guide To Generate E-Invoice
Launch Vyapar
Step 1: Open Vyapar Software
• Launch the Vyapar e-invoice Software on your device.
Step 2: Create a Sales Invoice
• Add Party Details: Ensure that the party’s GST details are already added to the system.
• Create Invoice: Generate a sales invoice for the transaction, ensuring it is taxed appropriately.
Create E-Invoice
Step 3: Generate E-Invoice
• Locate E-Invoice Option: Below the transaction details, find and click the “Generate E-Invoice” button.
Step 4: Log in to the E-Invoice System
• Enter Login Details: Log in with your GSP credentials.
• If you do not have GSP login credentials, register on the GSP portal.
• Verify Login: Once you have entered the details, log in to access the e-invoice system.
Verification
Step 5: Verify Invoice Details
• Check Pre-Filled Details: Ensure all the necessary details (seller, transaction, buyer, item details) are correctly filled.
• Mandatory details must be completed, while optional details can be left blank if not applicable.
• Verify Each Section: Confirm that all mandatory sections are marked as verified.
Step 6: Correct Missing or Incorrect Details
• Enter Missing Details: If any section is unverified, enter the missing details (e.g., HSN code of the item).
• Resolve Errors: Check for and resolve errors such as duplicate invoice numbers, incorrect details, or wrong tax codes.
Download
Step 7: Generate E-Invoice
• Click Generate: After verifying and correcting all details, click on the “Generate E-Invoice” button.
• Save E-Invoice: Ensure the e-invoice is saved and note the unique Invoice Reference Number (IRN) and QR code provided.
• Print, Share, or Download: Provides an option to print, download, and share the e-invoice generated via WhatsApp, email, and SMS.
Note: If errors occur during generation (e.g., duplicate e-invoice, incomplete details, wrong tax codes), correct the issues and attempt generation again.
Step 8: Generate E-Waybill (Optional)
From the e-invoice screen, you can also generate an e-waybill if needed.
Cancel and Resubmit
Step 9: Cancel an E-Invoice
• Open Existing Invoice: Locate and open the invoice you wish to cancel.
• View Invoice: Use the “View Invoice” option to see the invoice in the government’s standard format.
• Cancel Invoice: Click the “Cancel” option to cancel the e-invoice.
Note: You can only cancel an e-invoice within 24 hours of generation.
Step 10: Resubmit the E-Invoice
To resubmit, repeat from step 2 and generate.
What Will Be Included in Creating E-Invoicing?
Basic Invoice Information
- Supplier Information: Your company name, address, and GSTIN (if applicable).
- Customer Information: Buyer’s company name, address, and GSTIN (if applicable).
- Invoice Details: Invoice number, date of issue, and due date.
Product or Service Details
- Itemised list of products or services: Product name or service being invoiced.
- Quantity: The number of units of each product or service provided.
- Unit Price: The price per unit of each product or service.
- Tax Rate: Applicable tax rates for each item (e.g., GST).
Payment Information
- Total Invoice Amount: The total amount payable, including taxes.
- Payment Terms: Clearly state the payment terms and conditions, such as net due date or early payment discounts.
- Payment Instructions: Set up your bank account and payment details to provide customers with clear methods for payment (e.g., bank details, online portals).
Free & Affordable Plans for Your Business
Start now, save more, and scale faster with Vyapar’s GST E-invoicing software packages!
Desktop
Mobile
Desktop
Free Trial
Try 7 Days Trial
All Features are Unlocked
Perfect for getting started
Audit Trial
GSTR Reports
Expense Tracking
1 Firm/Organisation
Invoice & Bill Creation
Silver Plan
₹283/month
Buy for 3 Years – Save ₹0 Today!
Great for Small Businesses
3 Firm/Businesses
Item Reports
Multi Device Sync
10 e-Way Bill/Month
WhatsApp Integration
Import Parties
Share with CA
Most Popular
Gold Plan
₹308/month
Buy for 3 Years – Save ₹0 Today!
Most popular for Growing Businesses
Everything in Silver plan
5 Firm/Businesses
Unlimited e-Way BIll
Journal Entries
Chart of Accounts
Billwise Profit/Loss Reports
Add TCS/TDS on Invoices
Account Statement
Accountant Access
Retail Pro Plan
₹833/month
Buy for 3 Years – Save ₹0 Today!
Popular for Large Businesses
Everything in Gold plan
Unlimited Firms
Unlimited Firm Backups
Stock Transfer Reports
GSTR Reports
Vyapar POS & Payments
Partywise Profit/Loss Report
Audit Trial
Mobile
Free
Lifetime Free
Limited Access
Perfect for getting started
Audit Trial
GSTR Reports
Expense Tracking
1 Firm/Organisation
Invoice & Bill Creation
Silver Plan
₹0/month
Buy for 3 Years – Save ₹0 Today!
Great for Small Businesses
Everything in Free plan
3 Firm/Businesses
Multi Device Sync
Fixed Assets
WhatsApp Integration
Import Parties
Share with CA
Most Popular
Gold Plan
₹0/month
Buy for 3 Years – Save ₹0 Today!
Most popular for Growing Businesses
Everything in Silver plan
5 Firm/Businesses
Service Reminders
Journal Entries
Chart of Accounts
Billwise Profit/Loss Reports
Add TCS/TDS on Invoices
Account Statement
Accountant Access
Retail Pro Plan
₹0/month
Buy for 3 Years – Save ₹0 Today!
Popular for Large Businesses
Everything in Gold plan
Unlimited Firms
Unlimited Firm Backups
Stock Transfer Reports
GSTR Reports
Vyapar POS & Payments
Partywise Profit/Loss Report
Audit Trial
Quickly Create an E-Invoice with the Vyapar App
GST E-Invoicing: Rules, Thresholds and Timelines
GST e-invoicing comes with specific rules, turnover thresholds, and reporting deadlines. Knowing these requirements can help businesses generate compliant e-invoices and avoid unnecessary compliance issues.
Mandatory Turnover Threshold
Businesses with an aggregate annual turnover exceeding ₹5 crore in any financial year since FY 2017-18 must comply with GST e-invoicing requirements and generate e-invoices for applicable transactions.
Transactions Covered Under E-Invoicing
E-invoicing applies to B2B invoices, export invoices, debit notes, and credit notes issued by eligible businesses. These documents must be reported to the Invoice Registration Portal (IRP) to obtain a valid IRN and QR code.
30-Day Reporting Rule for Large Businesses
From 1 April 2025, businesses with an Annual Aggregate Turnover (AATO) of ₹10 crore or more must report e-invoices, debit notes, and credit notes to the IRP within 30 days of the document date. Older documents will be rejected for IRN generation.
E-Invoice Cancellation Time Limit
An e-invoice can be cancelled on the IRP only within 24 hours of IRN generation. After this period, businesses must use a credit note or debit note to make corrections under GST rules.
IRN and QR Code Are Mandatory
Every valid GST e-invoice must contain a unique Invoice Reference Number (IRN) and a digitally signed QR code generated by the Invoice Registration Portal. Without a valid IRN, the invoice is not considered a valid e-invoice.
E-Way Bill Integration for Goods Movement
When the movement of goods requires an e-Way Bill, businesses can generate it with alongside the e-invoice. This helps streamline compliance, transportation documentation, and GST reporting.
Why is the Vyapar Electronic Invoicing System the Best for Your Business?
Quick and Easy E-Invoice Creation
- Streamlined process: Vyapar simplifies the e-invoice creation process, making it easy for businesses to generate invoices efficiently.
- Time-saving: By automating many of the manual tasks involved in invoicing, Vyapar electronic invoicing software helps businesses save time and resources.
Generate Multiple E-Invoices
- Bulk creation: Vyapar electronic invoicing system allows you to create multiple e-invoices of your sales, saving you time and effort.
- Customisation: You can customise your invoices to match your business branding and requirements.
Generate E-way Bills
- Integrated solution: Vyapar’s e-way bill generation feature works smoothly with the e-invoicing system. This offers a complete solution for your business.
- Compliance: E-way bills are mandatory for interstate movement of goods, and Vyapar helps you comply with this requirement.
Cancel E-Invoices
- Flexibility: Vyapar e-invoicing software offers a simple and efficient process for cancelling an e-invoice.
- Error Correction: You can easily correct any errors in your invoices before you send them to customers with our e-invoice system.
Best E-Invoicing Software for Business Management
Multiple Features
Vyapar’s GST e-invoicing software offers small businesses features like multi-invoice formats, sales reporting, inventory management solution, data storage, and GST bill printing, making it a versatile tool for various business needs.
People-Efficient
Starting small businesses often means managing tasks alone or with a tiny team. Vyapar’s GST e-invoicing system keeps your business organised and synced across all devices, updating data in real-time efficiently.
Easy-To-Use
Starting a business with no knowledge of e-invoicing can be complex. Vyapar simplifies it for MSMEs, making e-invoicing and account management easy for anyone, regardless of their sales, marketing, or accounting experience.
Better Control and Invoicing Procedure
Vyapar’s e-invoicing software solution centralises your invoices, accessible anytime on any device. Its business dashboard and automated reports offer real-time insights into your cash flow and financial health.
Track Invoices Easily
Vyapar’s electronic invoicing system simplifies invoice tracking, allowing you to monitor sending, viewing, and payment status. The business dashboard tracks pending payments and sends payment reminders to maintain cash flow.
Seamless Auditing
Vyapar’s e-invoice system lets you manage estimates, expenses, and invoices from one place. Easily handle multiple businesses or clients by adding them to a single account for streamlined management.
Benefits of Vyapar’s E-invoicing System
Saves Time and Cost
Vyapar’s e-invoice software boosts productivity by eliminating unnecessary steps, saving time for you and your customers. It also cuts costs related to paper, printing, postage, and manual handling, resulting in long-term savings for your business.
Curbs Tax Evasion
E-invoicing under GST helps prevent tax evasion by providing real-time billing data and reducing invoice manipulation. Vyapar’s e-invoicing system minimises fake GST invoices and ensures legitimate ITC claims, aiding tax officials in detecting fake input tax credits.
Brings Simplicity
Generating e-invoices is complex, but Vyapar’s free e-invoice software simplifies it, taking only 2 minutes. The software stores invoices, generates reports, automates inventory tracking, and offers multiple payment methods, eliminating the need for multiple apps. Save client data in the cloud and create invoices with a click.
Reduces Error
Vyapar’s e-invoicing system automates billing accurately, ensuring no errors. Unlike manual methods lead to mistakes, even with experienced users, Vyapar’s system provides reliable invoicing operations with minimal risk of errors.
Improves Brand Identity
Cloud-based billing software strengthens brand identity by allowing customisation of logos, colours, and fonts to reflect your brand’s tone. This enhances prompt payments by integrating your brand into the billing system. Vyapar’s e-invoicing software offers tools for personalised invoice creation to suit your requirements.
Simplified Administration
Successful cash flow management involves automating one’s invoicing process and reducing administrative costs. Compared to a manually prepared bill from scratch, quick and automated invoice processing software like Vyapar reduces the margin of error. This can also save the firm much time, which the firm can put towards other critical corporate tasks.
Industries Benefiting from GST E-Invoicing Software
Vyapar shows which industries can get the most value from our free e-invoicing software. It also explains how e-invoicing helps different sectors.
- Large Enterprises: Helps manage a high volume of transactions efficiently.
- Small and Medium Enterprises (SMEs): Simplifies invoicing, reducing the burden on limited staff.
- Manufacturers: Streamlines the supply chain and maintains proper records for GST.
- Wholesale Businesses: Enhances efficiency and speed in generating invoices.
- Service Providers: Simplifies service invoicing and ensures compliance.
For each industry, the content would detail specific challenges that e-invoicing helps resolve. For instance, manufacturers can eliminate manual entry errors, while wholesale businesses can achieve quicker transaction turnaround.
Ensure Real-Time GST Compliance with Vyapar’s E-Invoicing Software
Vyapar e-invoice generation software helps businesses follow government rules easily. This is especially important for India’s Goods and Services Tax (GST) requirements.
E-invoicing is a system created by the Indian government. It aims to make submitting invoices under GST easier and more uniform. Here’s how Vyapar’s e-invoicing software solutions ensure compliance with these government regulations:
1. Real-Time Integration with GST Portal
- Vyapar’s e-invoicing system connects with the government’s Invoice Registration Portal (IRP). This connection is essential for creating valid e-invoices. It allows businesses to upload invoices in real-time, ensuring that they instantly register all transactions with the government.
- When Vyapar generates an invoice, the software sends it directly to the IRP for validation. Once validated, the portal gives a unique Invoice Reference Number (IRN) and a QR code for the invoice. The system automatically adds these to the invoice created through Vyapar.
2. Automatic Generation of IRN and QR Code
- Government rules state that every invoice must have a unique IRN and a QR code to be an e-invoice. Vyapar’s electronic invoice software automatically incorporates these elements into invoices to meet compliance requirements.
- The QR code has important information. It includes the supplier’s GSTIN, the buyer’s GSTIN, the invoice value, and more. Authorities or other parties can scan and verify this information.
3. Adherence to Standard E-Invoice Schema
- The government mandates that all e-invoices follow a specific format or schema, which includes mandatory fields and structures. Vyapar e-invoicing software uses a standard format. This ensures that you fill out all required fields correctly. It also helps submit invoices according to the e-invoice rules set by the GST Council.
- Vyapar software updates automatically to accommodate any changes in the schema or government requirements, ensuring ongoing compliance.
4. GST Compliant Fields and Calculations
- Vyapar GST billing software makes sure that all the information needed for GST compliance is in the invoice. This includes HSN codes, GST rates, and tax breakdowns. It also does accurate calculations automatically.
- The software helps businesses use the right GST rates for each product or service. This reduces errors and makes compliance easier.
5. Direct Upload to GST Returns
- E-invoices generated in Vyapar can be directly used to file GST returns (GSTR-1). This integration makes it easier to enter invoice data during filing. It keeps the data accurate and up to date.
- It automatically connects e-invoice data to the GST return filing system. This ensures compliance and makes filing returns easier and quicker each month or quarter.
6. Auto-Updating Features for Compliance Changes
- Government agencies frequently update regulations around GST and e-invoicing. Our team frequently updates the Vyapar GST e-invoicing software. This helps businesses stay compliant. They do not need to change their sales invoice formats or processes manually.
- By keeping up with the latest government guidelines, Vyapar helps users avoid penalties. This prevents problems that can come from using old systems.
7. B2B and B2G Compliance
- Vyapar’s best e-invoicing software meets the rules for both B2B (Business to Business) and B2G (Business to Government) transactions. This makes it easier for businesses to work smoothly across different sectors.
- It offers tools to create invoices that other businesses and government departments accept. This ensures that transactions are standard and follow national rules.
8. Audit Trail and Record Keeping
- Government regulations require businesses to maintain accurate and detailed financial records. With an integrated accounting system, every invoice is automatically recorded and organised, making transactions easy to track and simplifying audits and compliance.
- The electronic invoicing system stores all e-invoices safely. This makes it easy to access them later. Easy access is important for businesses during audits by tax authorities.
Vyapar’s Growing Community
Google Play
Taj Trading Co.
Retailer
Excellent
Since 2022, I’ve been using Vyapar, and it’s fantastic. Upgrading to the premium mobile app was a wise choice, particularly for shop staff who aren’t familiar with using computers. The app is user-friendly, and the inclusion of e-invoicing functionality is a significant advantage.
Hema Srivastava
Distributor
Easy & Economical
I’ve been using the Vyapar app for invoicing since I came across it, and I really like it. It’s incredibly user-friendly and easy to get on with it. I’m proud to use Vyapar, as it offers a cost-effective invoicing solution compared to other industry applications. Thank you, Vyapar!
G2
Gaurav B
FMCG Retail
Best Software
Vyapar software provides SMEs with a secure, easy-to-use platform for invoicing and GST filing. With multi-user management, it handles GST challenges while promoting seamless team collaboration, ensuring efficient business operations.
Jigyasu P
Manufacturer
Easy to use
It saved me a lot of time from my accounting tasks by automating the entire process. Generates compliant e-invoices in seconds, with automated reminders, no need to forget about the payments, and it has helped to grow my business. If you’re struggling to create e-invoicing, Vyapar is your lifesaver.”
Capterra
Jeevan SK
Retailer
Great Accounting Experience
Vyapar is my go-to tool for creating e-invoices! It keeps my finances organised and GST filing easy with its reports. Gone are the days of manual e-invoice creation and chasing down due dates. Vyapar automates the entire process, ensuring compliance and timely payments for me.
Rizwan A
Plastic Distributor
Height of Excellency
Vyapar’s become an essential part of the tea. For two years, it’s handled everything from streamlining e-invoicing to keeping inventory in check. Generating compliant e-invoices is as easy as using your phone, and Vyapar keeps things sharp with constant updates, ensuring compliance with the latest e-invoicing regulations.
Generate E-invoices Anytime, Anywhere
Generate GST-compliant e-invoices, create IRN and QR codes, and manage your business from anywhere using the Vyapar mobile app.
IRN & QR Codes
Invoice Tracking
Party Management
Fast & Easy to Use
1.5cr+
Downloads
4.8⭐
App Rating
24/7
Access
Frequently Asked Questions (FAQ’s)
E-invoicing software helps businesses generate, manage, and submit GST-compliant electronic invoices. It automates invoice validation, IRN generation, and QR code creation, helping businesses reduce manual work and comply with GST e-invoicing requirements.
E-invoice generation begins when a business creates an invoice using e-invoicing software. The invoice details are submitted to the IRP for validation, which then generates an Invoice Reference Number (IRN) and QR code. Once approved, the invoice becomes a valid GST e-invoice.
An invoice is a document issued for a sale transaction, while an e-invoice is electronically validated through the GST e-invoicing system. An e-invoice contains a unique IRN and QR code generated by the Invoice Registration Portal, making it GST-compliant for applicable businesses.
Businesses required to comply with GST e-invoicing regulations need e-invoicing software to generate valid electronic invoices. It is commonly used by manufacturers, wholesalers, distributors, exporters, and other businesses that issue B2B invoices.
Yes. Vyapar helps businesses generate GST-compliant e-invoices with automatic IRN generation and QR code creation. It simplifies GST e-invoicing while helping businesses maintain accurate invoice records.
You can generate an e-invoice in Vyapar by creating a GST invoice, selecting a GST-registered customer, and submitting the invoice through the integrated e-invoicing system. The software automatically generates the IRN and QR code after successful validation.
Yes. Vyapar automatically generates the Invoice Reference Number (IRN) and QR code after invoice validation through the GST e-invoicing system, helping businesses create compliant e-invoices faster.
Yes. Vyapar allows businesses to manage accounting and e-invoicing from a single platform. It helps track sales, expenses, ledgers, GST reports, profit and loss statements, and other financial records.
Yes. Vyapar allows users to manage multiple businesses and GSTINs from a single account, making it easier for business owners, distributors, and enterprises to manage e-invoicing across different business entities.
Yes. Vyapar is available on both mobile and desktop, allowing businesses to create e-invoices, manage records, track inventory, and access reports from anywhere.
The best e-invoicing software should help businesses generate GST-compliant e-invoices, automate IRN generation, create QR codes, and simplify daily business operations. Vyapar is a popular choice because it combines e-invoicing, accounting, inventory management, and business reporting in one easy-to-use software.
When choosing e-invoicing software, look for GST compliance, automatic IRN generation, QR code creation, inventory management, accounting integration, business reports, and ease of use. A complete electronic invoicing software should help manage both invoicing and day-to-day business operations.
Vyapar helps businesses simplify GST e-invoicing with automatic IRN generation, QR code creation, inventory management, accounting tools, and business reports. Its easy-to-use interface and all-in-one business management features make it a preferred e-invoicing software for Indian businesses.
Yes. Businesses with an Annual Aggregate Turnover (AATO) of ₹10 crore or more must report eligible invoices to the Invoice Registration Portal (IRP) within 30 days of the invoice date. Invoices reported after this period cannot be processed for IRN generation.
