Contents on the printable invoice template
While selecting the best invoice template for your business’s invoicing, it’s essential to think about the supplies, services, and your client’s requirements. Further, you should keep your company’s business objectives in check.
Choosing the best invoice boils down to selecting a format that allows you to bill for your products and services while still receiving payment on time.
You can bill your clients for sales or supplies and get paid correctly. Further, you can arrange account details and have all the necessary information, including tax details, in a professional invoice.
Receiving payment and charging for your supplies, customers, and clients can be easy with a suitable free invoice template. You should first format and customize your invoice to meet your requirements.
You should format your invoice with all pertinent information to ensure you get paid correctly and on time. This knowledge not only helps your clients pay you but also helps you arrange your company finances. Your invoice would be more structured and streamlined if you use the proper template.
Apart from business and customer needs, the organization must obey e-invoicing rules and the GST laws wherever it applies.
A well-prepared printable invoice will have the following contents:
- It will have a header with your business name and logo.
- Contains your business location and information.
- Contains an invoice number or a unique identifier.
- Invoice date.
- It will have the description of products or services sold and the quantity.
- Contains additional charges, fees or taxes.
- Due dates.
- Total amount due.
- Payment terms.
A tax invoice should be accommodated with the following components:
- It holds the name, address, and GSTIN of the supplier or seller.
- It accommodates the HSN code or SAC for goods and services.
- It carries the name, address, and GSTIN of the recipient or buyer if it’s registered under GST.
- Type of invoices such as a supplementary invoice, tax invoice, or revised invoice.
- It holds invoice numbers, serially numbered and unique in every financial year.
- Description of products or services supplied.
- Contains tax rate for every item on the invoice.
- It holds units or quantities of products and services.
- State of supply and place of supply.
- Carries the total amount of products and services supplied.
- Amount of IGST, CGST, SGST, or UTGST in separate columns.
- It will have a delivery address, in case it is not the same as the place of supply.
- Contains the digital signature of the supplier or any authorized person.
- In case a reverse charge is applicable, then it must be duly mentioned.