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Invoices are generally the only evidence of a transaction made between a customer and seller to
purchase and sell goods or services. The seller uses these documents to collect assured payments
from the buyer as and when it was promised. Thus, an invoice needs to have details like the
services that were sold, the quantity of the sold goods or services, price, due payment, tax
details, and other terms and conditions, if any. It's not only advisable but also necessary as
the GST law for the taxpayers to issue invoices when they make a sale. Without GST this doesn't
the seller collect a payment.
There's not just one but multiple types of invoices that are issued by the taxpayers. The type
actually used would depend on the taxpayer, nature of goods or services, terms discussed,
size, etc. Since invoices are so crucial for day-to-day activities ranging from recording sales,
preventing fraudulent activities, and, most importantly, collecting input credit, you must know
format for generating these invoices. Knowing the format would make it easier for you to create
correct invoices and prevent any smooth business transactions. Here at Vyapar, you'll know the
GST Format in Word and Excel.
Even though a GST bill book format a convenient way of generating GST
invoices, there are alternatives
that are usually considered better by people. Look at the ones listed below and choose the best
Invoice Template PDF is the easiest way to share an
well-structured invoice to clients. You need to download the GST format and edit the details
according to your own company and client details. Then, all you need to do is email or print that
invoice to your Customer in PDF format. But, PDF invoices aren't easy to edit if required. Check out
the other options for that case.
Microsoft Excel is popular to be used for
structured data in tabular
especially invoices. It avoids the mess that seems unattractive in a PDF or Word form. It also
supports multiple formulas that make it easier for you to perform calculations when you prepare the
invoice itself. In other cases, you would generally need to perform the calculations yourself.
Some don't use Excel or PDF invoice formats since they prefer using an online invoice generator instead. There, you will
all the features of Excel, Word, and PDF invoice formatsincluded.
What matters the most in a GST Tax invoice format are
details that you've entered for
your Customer to notice. These details must be accurate and precise so that it's convenient to read.
You should enter the following details in a GST invoice
All the details mentioned above are very important, and hence you need to add them to a GST Tax invoice
format before forwarding it to your Customer. Without GST Invoice format you cannot forward to your
A tally GST invoice must reflect the details of all the
goods and services the business supplies. It must have the company logo, details of the company and
customer, invoice details, description of goods and services, taxes applicable, and signature of the
With Vyapar, you can create tally GST invoices within minutes and export data from Vyapar to tally software.
It helps you manage your accounts and handle the cash flow of business.
You can get payments on time without delay when you issue an invoice. Making invoices for your company is
simpler with Vyapar's Tally invoice format, which incorporates everything you need effortlessly.
B2C or business-to-consumer is a model in which goods or services move directly from a business to the end
user. The consumer purchases products for personal use and not for reselling purposes.
B2C invoices are those invoices where the end user will not be claiming the input tax credit. Using B2C
invoices is not currently subject to electronic invoicing. To enable digital payments on B2C bills, a
taxpayer must create a dynamic QR code, per Notification No.
A document known as an export invoice lists the products or services that an exporter provides together with
the importer's payment obligations. With a few extra details, the format is rather resemblant to a standard
Exports of goods or services are now governed by the IGST Act and are classified as interstate supplies
under the GST Law. Exports of products or services that qualify as "zero rated supplies" are exempt from GST
assessed at either the input or final product stage.
The non-GST invoice is issued for the supply of goods and services which are not covered under the ambit of
GST. There are no rules and mandatory fields in non-GST invoice format. Any unregistered person not liable
to register under GST can issue a bill of supply.
It is effortless to make the non-GST invoice. You can prepare the invoice in word, excel, or doc format.
Vyapar has a variety of templates available, and you can choose any template and make necessary changes per
You can customize your invoice, which makes it look professional. The saved templates save you time and let
you generate bills at any time.
A special economic zone (SEZ) is a unique region with different economic rules from the other areas in the
same nation. The businesses in SEZ enjoy tax benefits and fewer legal compliances. Although SEZ is found
within a country's national border, it is considered a foreign territory for tax purposes.
A supply of goods or services to anyone by SEZ is considered an interstate supply, and IGST is payable for
such supply. Any goods, services, or both supplied to a developer or unit within a Special Economic Zone
shall be regarded as zero-rated. So, under GST, it is a zero-rated supply.
As a result, suppliers that provide goods to SEZs have two options:
The composition system is a different way to impose a
tax under the GST. The composition plan is available to any taxpayer whose annual revenue was less than Rs
1.5 crore in the last fiscal year.
Small dealers and enterprises can pay GST at a predetermined turnover rate and submit quarterly GST reports
under the GST Composition Scheme. Thus, the composition scheme lessens the compliance work of small
taxpayers and makes the whole process affordable.
The composition dealer must issue the Bill of Supply instead of a tax invoice when opting for the
composition scheme. There is no concern about claiming the Input Tax Credit because the composition dealer
will not be the one to issue the tax invoice.
A rent invoice is a type of general invoice that an
owner of the property issues when they rent out their property to another person, lessee, tenant, etc. Once
the tenant pays the rent, the landlord must issue an invoice to maintain all documents to ensure proper
Under the GST Act, renting out immovable property is treated as a supply of services. However, the GST is
applicable only on certain types of rent, which include:
When the landlord gives property on lease, rent, easement, or licensed to occupy
Leases (or rentals) of commercial, industrial, or residential properties for business (partially or fully)
This renting is considered a supply of services and would thus attract tax. GST is not applicable when
renting residential property for residential purposes. Any lease or renting of the real estate for business
purposes would be subject to GST at 18% because it is a supply.
The supplier must include GSTIN and a unique serial number in the tax invoice. Therefore, businesses must
employ an invoice numbering system that complies with GST rules, and GST invoices must contain some
The invoice date, the sender and recipient's names and addresses, the goods' descriptions, quantities, total
supply values, taxable supply values, tax rates, amounts, and final values are all universal in all invoice
Our app contains templates including word, excel, and doc. You can easily convert your invoice into PDF
format with the help of Vyapar invoicing software.
You must give your customers GST Invoices, also known as GST Bills, as a GST registered merchant. Businesses
must therefore use an invoice numbering scheme that complies with GST regulations. The supplier must mention
GSTIN in the tax invoice along with a unique serial number.
All invoice types include the date of the invoice, the sender and recipient's names and addresses, the
items' descriptions, quantities, total supply values, taxable supply values, tax rates, amounts, and final
A list of the products supplied or services rendered, along with the payment amount due, is contained in an
invoice or GST bill. With the help of Vyapar Software, you may generate GST-compliant invoices for free.
Since transfers are included in the definition of a "supply" under the GST, branches must be recognized as
separate companies. Therefore, any stock transactions in the following two scenarios are taxable:
Intrastate stock transfer: Only when an entity has more than one registration in a state
Interstate stock transfer: Transfers between two entities with different state addresses are taxed.
Cash flow will be impacted by whether stock transfers are subject to GST taxation. It is because tax is paid
on the date of stock transfer, and ITC is effectively used when the receiving branch liquidates stock.
An export document known as a commercial invoice is used to prove a sale transaction between the buyer and
the seller in court. It helps determine and assess the number of duties and taxes that must be paid and is
mainly used for customs clearance reasons.
It includes a detailed list of the items sold, their quantities, and their agreed-upon prices. An "invoice"
or "tax invoice" under the GST regime refers to the tax invoice described in section 31 of the CGST Act,
2017. According to this section, a supplier must issue an invoice for the supply of goods or services.
With GST, it has become easy for suppliers to calculate taxes. Octroi, central sales tax, and other indirect
taxes are subsumed under GST, reducing manufacturers' burden. Before the application of GST, manufacturers
had to pay 25% extra production cost, but now the cost is reduced.
As per GST regulations, the tax rate is 18% if manufacturing services are done on items owned by
unregistered persons. When a principal manufacturer sends goods for further processing to a job worker, they
can claim an input tax credit of tax paid on the purchase of such goods sent on job work. However, an
invoice is required to avail ITC.
ITC will be allowed when goods are sent to job workers:
Any services provided regarding the planning, promotion, organization, and presentation of any arts,
entertainment, business, sports, wedding, or other events can be classified as Event Management.
When preparing an invoice for an event, you must add your company logo, name, and contact details. Outline
the specifics of all the services you provided and the amount you charged. Add all the materials, props, or
equipment you used to prepare for the event.
It might be challenging to add everything to the invoice manually. Our invoicing app is here to help. We
have various templates available that let you customize your invoice. All the fields are mentioned
beforehand; you need to edit them per your requirements.
Any supplier of services whose aggregate turnover exceeds the threshold limit of Rs 20 lakhs is liable to
get registered under GST. However, the threshold for the special category states is as low as 10 lakh INR.
The supplier must issue a GST invoice at the time of supply of services.
Time of supply of services is earliest of:
The GST margin policy helps prevent double taxation on the supply of items that have already been subject to
tax. Suppliers or sellers of goods can calculate the margin between the value of goods supplied by the
seller and the value of goods received by the customer under the Margin Scheme, GST.
However, a person dealing in such goods may be permitted to pay tax on the margin for used products.
Usually, GST is paid on the actual transaction value of the delivery of the items per valuation regulations.
No GST would be due on the transaction if there were no margins, and the GST margin scheme is founded on
A GST invoice is generated whenever a registered taxable person provides taxable goods or services. An
invoice that complies with GST must be issued and received to be eligible for an ITC.
If a taxpayer fails to provide such an invoice to a registered taxable customer, the customer forfeits the
right to claim the ITC, and the taxpayer loses those clients.
Depending on the nature of the supply, the tax is paid. CGST+SGST must be paid as tax if the supply is an
intra-state supply, and IGST must be paid as tax if the supply is an inter-state supply.
As per the GST laws, the services provided by a hotel are taxable. The place of supply will be the hotel's
location, even if the guest is registered in another state. The GST rate on hotel accommodation services is
18%, although it can be 12% per the hotel's room tariff.
The hospitality industry stands to gain from standardized and consistent tax rates as well as simple and
improved input tax credit use under the Goods and Service Tax. The sector draws more foreign tourists as the
end customer's overall cost declines.
Hotels that are users of Vyapar can create a GST-compliant invoice in a few simple steps. Choose any format
from the available templates, edit your customer's details, make necessary changes, and your invoice is
A pure agent is someone who, while making a supply to the recipient, also obtains and purchases another
supply on the recipient's behalf. Then they seek compensation (as actual, without increasing the worth of
his supply) for those other supplies from the primary supply recipient.
If all requirements are met, the expense or expenses incurred by the service provider acting solely as an
agent of the service recipient are not included in the value of the taxable service. However, if the
conditions are not satisfied, the invoice shall include such expenses in the supply value under GST.
The repayment of money spent by an individual is referred to as reimbursement of expenses. It occurs in
business transactions when a supplier incurs expenses on behalf of the recipient who is obliged to bear such
Two types of expenses may get reimbursed to the supplier under GST:
The supplier cannot charge GST on the amount of reimbursement of expenses since it is not included in the
value of the supply; instead, they can only charge the actual amount paid to the recipient.
A reverse charge would be applicable if a seller who is not registered supplied goods to a registered
person. As a result, the government receives the GST directly from the recipient rather than the supplier.
For Inter-state purchases, the buyer has to pay IGST.
You must self-invoice when you buy products or services from an unregistered provider, and the transaction
qualifies for reverse charge. It is because your supplier cannot send you a GST-compliant invoice, and as a
result, you are responsible for paying taxes on their behalf. As a result, self-invoicing is required in
You can provide goods or services to SEZ by paying IGST. In this situation, a clear statement that reads
"Supply meant for SEZ with payment of integrated tax" must be present on the supplier's invoice. According
to section 16(3) of the IGST Act, suppliers who cannot employ LUT for whatever reason may choose to charge
Any supply of products, services, or both to a developer or unit within a Special Economic Zone shall be
regarded as zero-rated. Therefore, these goods and services are GST-free.
Except for services provided by GTA and courier services, all road transportation services are GST-exempt.
Any person who offers a consignment note for the delivery of goods will be considered a GTA.
The 5% GST rate that applies to GTA's transportation services provided on an RCM basis means that the
recipient must pay the tax, and the transporter cannot claim an ITC. GST rate of 12% on a forward charge
basis (ITC is available to transporters).
According to GST law, any registered person who purchases goods or services from an unregistered party must
submit a payment voucher and a tax invoice. The category of the registered person making the supply
determines the sort of invoice that needs to be provided.
In cases when the supplier is not registered, the consumer creates a self-invoice format. Usually, a
provider is responsible for paying the tax on supplies, but with the reverse charge mechanism, chargeability
The person who receives the goods and services is now responsible for paying the tax. The reverse charge
mechanism only applies to specific kinds of business entities. The purpose of shifting GST payments to
recipients is to increase tax levies on various unorganized sectors.
If your company is GST-registered, you must issue GST-compliant invoices to customers to sell products,
services, or both.
A tax invoice is typically provided to charge the tax and transfer the input tax credit. The following
required fields must be present on a GST invoice:
Any supplier of goods whose aggregate turnover exceeds the threshold limit of Rs 40 lakhs is liable to get
registered under GST. However, the threshold is as low as 10 lakh INR for the hill and northeastern states.
The supplier needs to issue a GST invoice at the time of supply of goods.
The earlier of the following dates shall be the time of supply of the goods,
When consumers purchase gold in India, they are charged a GST of 3% by the seller. GST making charges amount
to 5% of the price of the making charges. A 10% import duty may also be charged to sellers importing gold
It might be challenging for a jeweller to keep track of the accounts. With our fantastic collection of
invoice templates, you may save time and effort with some assistance with the administrative aspect of
running a jewellery business.
These beautiful invoices, accessible in Word, Excel, PDF, Google Docs, and Google Sheets, will help you save
time so you can return to making gorgeous jewellery items rather than concentrating on your invoicing.
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Time Limit of issuing the GST Tax Invoice Format
In case you've supplied goods to your Customer, you'll need to issue a GST Tax Invoice on the same
or even before the day of delivery of those goods. Whereas, if you've delivered services, you have
30 days to issue a GST Tax Invoice to your customers.
GST Invoice Format in Excel
You can create a free GST invoice format in Excel very easily using the steps
Step 1: Go to Microsoft Excel When you go to Microsoft Excel, click on the "file" option,
and then click "new." Then, you'll need to double click the 'blank workbook' to be able to open a
Step 2: Remove Gridlines. Simply click the 'view' tab, and uncheck the 'gridlines'
Step 3: Add the company Logo and other DetailsNow, to make this excel sheet belong to
your company, add your company's logo and other important details such as name, address, contact
Step 4: Add customer detailsYou only need to perform this step once since Excel will
remember the customer details the next time. So, edit the sheet and add customer details
Step 5: Enter the Transaction DetailsNow, add the transaction details wherein you
describe the goods/services that were sold with their price, quantity, total amount, etc. This way,
the Customer won't have to look into his records to confirm the transactions that were made.
Step 6: Provide Payment DetailsAdd your Bank details with your preferred payment option
and due date so that the ultimate purpose of the invoice can be served.
GST Invoice Format in PDF
create a free GST invoice format in PDF, you need to use a few steps involved
in Word or Excel format. Use the following steps to do so:
Step 1: Go to Microsoft Excel/Word
As told earlier, you'll need Word or Excel to create a GST invoice format in PDF.
Step 2: Edit Columns, Tables, etc.
Insert tables like you did in Excel or Word and adjust it according to the requirements of the
Step 3: Enter Company Details
Now, enter the company's name, address, ZIP code, and email address of the company to the invoice.
Step 4: Add company logo
By adding the company Logo, the invoice looks more professional and is received well by the
Step 5: Enter Customer Details
Add Customer's name, phone number, email address, company address, and ZIP code to the invoice.
Step 6: Enter transaction details and bank details
Enter the transaction details and your bank account number, IFSC code, etc. to the invoice.
Step 7: Select 'File' and then choose 'download'
Choose the file from the main menu, and then click download from the drop-down menu that appears.
Step 8: Click on 'PDF Document'
Select 'PDF document' from the menu that appears on the screen.
Your invoice is now downloaded in PDF format in the device you're using.
GST Invoice Format in Word
In the same way that you created a GST invoice format in PDF and Microsoft
Excel, you can do it Microsoft Word as well. You need to follow the steps below:
Step 1: Go to Microsoft Word
You will need to go to Microsoft Word to create a blank word document.
Step 2: Insert Tables
The next step would be to insert tables by simply clicking on the 'insert' tab, and then clicking
on'table.' You're free to change the number of rows and columns as per your invoice requirements.
Step 3: Edit Columns
If your columns have extra space other than the entered details, it will look messy and
unattractive. So, adjust their size as per the details you need to mention
Step 4: Enter Important Details
Start with entering your company details, including its name, address, contact details, zip code,
etc. Then, enter the invoice date, payment due date, order numbers, date of purchase, etc.
Mostimportantly, enter your customer details wherein you mention the transaction details, the
quantity of goods/services sold, applicable GST tax, etc. Remember that you must keep the
calculations in handy since the word doesn't allow you to use formulas. Add your bank details too.
Step 5: Save the Word document
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