Trusted by 1.5 Cr+ Business Owners
Hotel Billing Software
Run your hotel operations smoothly with Vyapar Hotel Billing Software. Create GST invoices, manage room reservations, guest check-ins and check-outs, calculate extra stay charges, track kitchen inventory and minibar sales all from one easy-to-use platform
GST Compliant
Room-Wise Billing
Multi-Payment Support
Built-in Accounting
Trusted by 1.5 Crore+ businesses across India
Join the hotels and resorts already using Vyapar’s hotel billing software
What is Hotel Billing Software?
Hotel billing software is a digital solution that helps hotels manage guest billing, room bookings, check-ins, check-outs, room charges, extra stay billing, taxes, and payments from one place. It simplifies daily operations, reduces billing errors, and saves time for hotel staff.
Vyapar Hotel Billing application helps you generate GST-compliant invoices, manage guest stays, track expenses, monitor inventory, and access real-time business reports. Designed for hotels of all sizes, it simplifies operations and helps you deliver a seamless guest experience while growing your hotel, hospitality or lodge business.
Product Overview
How Vyapar Hotel Billing Software
Solves Everyday Hotel Challenges
From GST invoicing to room-wise billing, Vyapar gives hotels everything they need to streamline daily operations.
GST Invoicing for Hotel Services
Room-Wise Billing
Multiple Payment Methods
Guest Reservation & Booking
Customized Bills
Inventory for Hotel Amenities
GST Invoicing for Hotel Services
Vyapar’s free hotel billing application simplifies GST invoicing by automating tax calculations according to the latest GST regulations, ensuring full compliance.
- Every bill generated with accurate tax details automatically
- Fast, error-free invoicing for room charges and services
- Precise tax handling for amenities and food services
- Stay aligned with the latest GST regulations
Room-Wise Billing Management
Efficiently manage room-wise billing with ease. Vyapar’s hotel billing software allows you to generate bills for each room, helping you monitor different guests’ expenses.
- Keep each guest’s account updated in real time
- Track room service, amenities, and food charges separately
- At the time of checkout share Invoices Instantly via WhatsApp and SMS
- Avoid confusion across multiple occupied rooms
Multiple Payment Methods
Offer your guests the flexibility they need by accepting multiple payment methods, including cash, cards, UPI, and digital wallets.
- Speed up checkouts with flexible payment options
- Track all transactions in one place
- Easier reconciliation across payment modes
- Enhance the overall guest experience
Guest Reservation & Booking Management
Manage your reservations and bookings effortlessly with real-time updates, keeping your front desk operations running smoothly.
- Track room availability in real time
- Prevent double bookings automatically
- Keep front desk operations organized
- Reduce manual booking errors
Customized Create and Share Bills
Vyapar GST billing software allows you to create and customize bills tailored to your hotel’s branding, with a logo, contact details, and other custom fields.
- Add your logo and branding to every invoice
- Share invoices through WhatsApp, email, or print
- Present a professional, consistent guest experience
- Speed up checkout with instant sharing
Inventory Tracking for Hotel Amenities
With Vyapar Hotel Inventory Management Software keep an eye on your inventory, from toiletries to food supplies, so you never run out of essential items during operations.
- Track stock across housekeeping and kitchen supplies
- Get alerts before essential items run low
- Reduce operational disruptions from stockouts
- Maintain accurate supply records at all times
Key Features of Hotel Billing Software
Split Room & Restaurant Billing
Advance Booking & Deposits
Dedicated Permissions for Staffs
Customer Relationship Management
Split Room & Restaurant Billing
Guests rarely spend only on the room. Vyapar’s hotel invoice software lets you split charges across room stay, in-house restaurant, and room service, while still consolidating everything into one clear checkout invoice.
Keep food and beverage sales separate for reporting, while guests still see one clean, itemized bill at checkout.
- Separate room and F&B charges for accurate reporting
- One consolidated invoice at checkout
- Clear itemization for guests and accounting
How it works:
Bill restaurant orders and room service to the guest’s room account through the day, and generate one combined invoice at checkout.
Key Benefits:
- Accurate revenue split by department
- Faster, cleaner checkout for guests
- Fewer billing disputes at the front desk
Mini use case:
A hotel with an in-house restaurant billed a guest’s dinner and room service directly to their room, and printed one final invoice at checkout.
Advance Booking & Deposit Payments
Vyapar’s hotel billing software lets you record advance payments and booking deposits against a reservation, so the balance due is always accurate by the time the guest checks out.
Accept UPI or card deposits at the time of booking, and the amount is automatically adjusted against the final bill.
- Record advance payments against a booking
- Automatic adjustment at final checkout
- Clear visibility into balance due per guest
How it works:
Record the deposit at the time of booking against the guest’s reservation, and it is automatically deducted from the final invoice at checkout.
Key Benefits:
- Fewer no-show losses
- Accurate balance due at checkout
- Better cash flow from advance collections
Mini use case:
A resort collected a UPI deposit at the time of a peak-season booking, reducing last-minute cancellations and keeping cash flow steady.
Dedicated Permissions for Staffs
Allow hotel staffs to access the software with assigned permissions. You can control what each user can see and modify, making team collaboration easy while maintaining security.
Give front desk staff billing access while keeping financial reports restricted to management.
- Role based access for every staff member
- Protect sensitive financial data
- Easy team collaboration without security risk
How it works:
Assign each staff member a role with defined permissions, so they see only what their job requires.
Key Benefits:
- Reduced risk of unauthorized changes
- Better accountability per staff member
- Full owner control over sensitive data
Mini use case:
A hotel owner gave front desk staff billing-only access while keeping financial reports restricted to themselves.
Day-wise and Hour-wise Billing
Offer flexible billing options by charging your guests on a day-wise or hour-wise basis. This feature is especially useful for hotels that rent rooms for short stays.
Bill accurately whether a guest stays a full night or just a few hours, without manual rate calculations.
- Flexible day-wise or hour-wise room rates
- Accurate billing for short stays
- No manual rate calculations needed
How it works:
Set a day rate and an hourly rate for each room type, and billing calculates the correct charge based on actual duration of stay.
Key Benefits:
- Accurate billing for short stays
- More flexible pricing options
- Fewer disputes over room charges
Mini use case:
A budget hotel near a transit hub charged guests only for the hours they stayed instead of billing them for a full night’s stay.
Customer Relationship Management (CRM)
Manage guest information and preferences with the integrated CRM tool. Vyapar helps you build strong relationships with returning guests by keeping track of their history and preferences.
Personalize service for repeat guests based on their past stays and preferences.
- Track guest history and preferences
- Personalize service for returning guests
- Build stronger, long-term guest relationships
How it works:
Guest details and stay history are saved automatically, so front desk staff can see preferences the moment a returning guest checks in.
Key Benefits:
- More personalized guest service
- Higher repeat booking rates
- Better guest satisfaction scores
Mini use case:
A boutique hotel recognized a returning guest’s room preference at check-in, improving their experience without asking again.
Hotel Billing Software Pricing Plans for Every Business
Start free and upgrade only when your jewellery shop needs it. Vyapar’s plans are built for Indian Hotels at every stage of growth
Desktop
Mobile
Desktop
Silver Plan
₹0/month
Billed annually + GST@18%
Perfect for Getting Started
3 Firm/Business
Update Bulk Items
Balance Sheet
GSTR Reports
Invoice & Bill Creation
Gold Plan
₹308/month
Billed annually + GST@18%
Great for Small Stores
Everything in Silver plan
5 Firm/Organization
Multi Device Sync
E-way Bill/ E-Invoice
Low Stock Alerts
WhatsApp Integration
Billwise Profit/Loss Reports
Item Custom Fields
Add TCS/TDS on Invoices
Most Popular
Retail Pro Plan
₹308/month
Billed annually + GST@18%
Most popular for Growing Businesses
Everything in Gold plan
Unlimited Firms
Vyapar POS & Payments
Weighing Scale Integration
OCR for Purchase Bills
Import Items from Barcode
Service Reminders
Group Orders in One Invoice
Partywise Profit/Loss Report
Account Statement
Generate Barcode
Platinum Plan
₹833/month
Billed annually + GST@18%
Popular for Large Businesses
Everything in Retail Plan
Party Management
Comprehensive Reports
Import/Export Data (Tally)
Accountant Access
Marketing Tool Access
Online Store
Priority Customer Support
Mobile
Free Mobile
₹0/month
Perfect for Getting Started
Audit Trial
GSTR Reports
Expense Tracking
1 Firm/Organization
Invoice & Bill Creation
Silver Plan
₹0/month
Billed annually + GST@18%
Great for Small Stores
Everything in Free plan
3 Firm/Organization
Multi Device Sync
Set Items Multiple Price
Low Stock Alerts
Item Additional Fields
Bulk Item Updates
Bill Wise Profit & Loss Reports
Gold Plan
₹0/month
Billed annually + GST@18%
Popular for Large Businesses
Everything in Silver Plan
Party Management
Add Fixed Assets
Service Reminders
Transaction SMS
Add TCS/TDS on Invoices
Trial Balance Report
Item Custom Fields
Most Popular
Retail Pro Plan
₹0/month
Billed annually + GST@18%
Most Popular for All Businesses
Everything in Gold Plan
Unlimited Firms
Set Credit Limits
Greetings & Offers
Loyalty Points
Godown/Stock Management
Partywise Profit/Loss Report
Stock Transfer Report
Hardware Integrations for Vyapar Hotel Billing Software
Vyapar works smoothly with your existing front desk and restaurant hardware.
Plug & Play Setup • No Technical Expertise Required.
With Vyapar thermal printer print GST-compliant receipts and invoices in seconds. Supports 2-inch, 3-inch, and 4-inch thermal paper sizes via Bluetooth, Wi-Fi, or cable.
POS Machine
Connect any standard Point of Sale machine to Vyapar and run a complete billing counter at the front desk or in-house restaurant.
Barcode Scanner
Scan minibar and amenity items to bill guests accurately and keep housekeeping and kitchen inventory up to date.
Cash Drawers
Integrate your cash drawer directly with Vyapar billing. It opens automatically on cash transactions, keeping front desk reconciliation accurate.
What Hotel Owners Say About Vyapar
Vyapar Hotel Billing Software
Vyapar's hotel invoice software has made managing our hotel bills so much easier. Generating GST-compliant invoices for rooms and services takes just a few clicks now.
Room-wise billing and payment tracking have been a game-changer for my boutique hotel. It also tracks our inventory and sends payment reminders automatically.
The room-wise billing and ability to track all payments and expenses have made managing my resort so much easier, at a much more affordable price than expected.
Why Users Choose Vyapar Hotel Billing Software
Beyond billing and reservation features, hotel owners choose Vyapar for how it fits into their day to day business, from pricing to support to keeping the front desk running no matter what.
Ease of Use
Vyapar's simple interface makes the software easy for anyone to use, requiring minimal training so front desk staff can get started right away.
Affordable Pricing, No Hidden Costs
Clear plans built for hotels of every size, from small boutique properties to large chains, without surprise charges for staff or firms.
Mobile Flexibility
Manage your hotel's billing on the go with Vyapar's mobile app, giving you control anytime, anywhere, even while away from the property.
Dedicated Onboarding & Support
Get real help setting up your rooms and rate plans, plus ongoing support whenever you need it, not just a chatbot.
Automatic Cloud Backup
Your billing, guest, and reservation data stays protected and recoverable, even if your phone or computer is lost or damaged.
Bill in your Language
Bill in Hindi and regional languages, with GST and HSN handled correctly out of the box for how Indian hotels and resorts actually operate.
Take Your Hotel Business to the Next Level with Vyapar! Try Free Today!
Benefits of Using Vyapar Hotel Billing Software
Beyond individual features, here is the real business impact hotels see once billing, reservations, and payments are managed from one system.
Enhanced Guest Experience
With multiple payment methods and seamless billing, guests enjoy a hassle-free experience from check-in to check-out.
Simplified Front Desk Operations
Automating invoicing, tax calculation, and expense tracking frees up staff time to focus on guest satisfaction instead of paperwork.
Improved Financial Visibility
Vyapar's accounting software gives you real-time revenue and expense insights through daily, weekly, and monthly reports, helping you make informed decisions faster.
Scalable As You Grow
Whether you run a small hotel or a large chain, Vyapar adjusts to your business needs as you add rooms, staff, or locations.
Easy Tax Compliance
Automatic tax collection keeps you aligned with local GST regulations, ensuring error-free billing and reporting.
Faster Checkouts
Consolidated, itemized bills mean guests spend less time waiting at the front desk when it's time to leave.
Fewer Billing Errors
Automated calculations across room, F&B, and amenity charges cut down the mistakes that come with manual billing.
Better Cash Flow
Advance deposits, expense tracking, and clear payment records give you a healthier view of working capital.
More Repeat Bookings
Recognizing guest preferences and delivering a smooth stay builds the kind of loyalty that brings guests back.
We take pride
in our success
1.5cr+
Businesses Using Vyapar
10M+
Invoices Generated
50+
Business Reports Available
70+
Industries Served
4.8/5
Google Play Store Rating
100%
Secure Cloud Data Backup
"Highly rated by hotel businesses"
Start Managing Your Hotel Smarter Today
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