Accounting Software for Schools
Looking for reliable accounting software for schools? Vyapar’s easy-to-use school accounting software helps you manage fees, expenses, and salaries effortlessly.
Key Features of Vyapar’s School Accounting Software
Complete Fee Accounting System
Streamline your school’s cash flow by managing fee collection and reconciliation with Vyapar’s trusted accounting software for schools.
- Multi-Category Fee Entry – Create different service names and categories like Tuition, Library, or Transport to keep fee records organized in Vyapar.
- Due & Advance Tracking – Monitor pending dues and track advance fee payments against future billing periods.
- Receipt Accounting – Generate professional-looking receipts for each payment, which can be printed or shared via WhatsApp directly from the app.
School Expense & Budget Management
Track every rupee spent with school-specific expense categories using Vyapar’s school accounting software.
- Department-Wise Expense Logging – Record school expenses by creating categories like Classroom Supplies, Lab Equipment, Administration, or Sports. Add tags or notes to make reports more clear.
- Budget vs. Actual Comparison – Manually compare your expected expenses with actual spending by exporting reports and reviewing totals by category.
- Detailed Vouchers & Audit Trail – Attach bill copies to each expense entry and maintain a clean transaction history for audit trials or reviews.
Staff Salary Bookkeeping
Maintain accurate salary records for your teaching and non-teaching staff with Vyapar’s simple and reliable accounting software for schools.
- Monthly Salary Ledger – Manually enter monthly salary details, including advances, deductions, and allowances. Vyapar app keeps all entries organized in one place.
- Payment Mode Tracking – Record how each salary is paid — by bank transfer, cheque, or cash — to keep your books clear and transparent.
- TDS & Compliance Ready – If you deduct TDS, you can record the amount during entry and download reports whenever needed.
GST-Compliant Invoicing for School Services
Comply with Indian tax regulations by billing services like coaching, training, or extra-curriculars using GST-ready school accounting software.
- GST Invoice Templates – Create GST-compliant invoices with your school’s name, GSTIN, and service details included.
- Automated GST Calculation – Vyapar accounting software auto-applies the correct tax rate and splits CGST/SGST as per your settings.
- GSTR Reports Export – Download ready-to-file GSTR-1 and GSTR-3B reports in just a few clicks for your CA or direct upload.
Unique Features in Vyapar’s School Accounting Software
Student Ledger Reports
Cash Flow Summary
Bank Account Logs
Expense Categorization
Service Income Tracking
Ledger Adjustment Entries
Multi-User Access
Cloud Data Backup
Branch-Wise Accounting
Audit Log
Payment Reminders
WhatsApp Marketing
Next-Level Features That Makes Vyapar the Best Accounting Software for Schools
Custom Student Reports
Keep track of student-wise fee payments, balances, and transaction history with Vyapar’s accounting software for schools.
- Student Ledger – Maintain individual records for each student, showing all payments made, dues pending, and services billed through the school accounting software.
- Dues Report – Instantly generate a list of students with unpaid or partially paid fees, helping staff follow up faster.
- Export & Share – Download reports in PDF or Excel format and share them with school management or the accountant as needed.
Secure Cloud Backup
Protect your financial data using built-in backup options available in Vyapar’s school accounting software.
- Automatic Backups – Schedule regular backups to Google Drive or local storage, so your school’s accounts are always safe.
- Restore Anytime – Restore full data quickly on a new device, ensuring no loss during mobile upgrades or errors.
- Data Security – All backup files are encrypted and stored securely, giving your school peace of mind against data loss or corruption.
Multi-User Access for Admin Staff
Allow multiple staff members to manage accounting without compromising control, using Vyapar’s school accounting software.
- Role-Based Access – Assign different access levels to the principal, accountant, admin staff, or coordinators based on their roles.
- Activity Tracking – View user-wise transaction history to monitor changes and edits made in your accounting system.
- Permission Control – Restrict access to sensitive data like salaries or dues, so each staff member only sees what’s relevant to their role.
Bank Account Management
Track all school-related bank transactions with ease using Vyapar’s simple and effective accounting software for schools.
- Bank Entry – Record all incoming and outgoing payments made through bank accounts, linked to fee receipts, staff salaries, or purchases.
- Multiple Accounts – Manage multiple bank accounts for different purposes like tuition fees, salary payouts, or school fund management.
- Bank-Wise Reports – Generate reports to view total bank receipts, payments, and balances for each account separately.
Cash Book Management
Track all cash inflow and outflow in your school with Vyapar’s reliable school accounting software.
- Cash Transactions – Log every cash payment or receipt, whether for stationery, vendor payments, or donations, in real-time.
- Daily Summary – Automatically generate a day-wise cashbook to help principals or trustees see what came in and went out.
- Printable Reports – Export or print clean cashbook records for audits, inspections, or internal financial reviews.
Service-Wise Income Reports
Monitor income from different school services with detailed insights available in Vyapar’s accounting software for schools.
- Filter by Service – View income earned from individual services like coaching, transportation, or hostel over any selected period.
- Custom Report Ranges – Set your own weekly, monthly, or term-wise periods to analyse earnings.
- Departmental Insights – Identify which services contribute the most to your school’s revenue to support better planning and budgeting.
Payment Reminders via WhatsApp & SMS
Recover pending fees faster with automated reminders built into Vyapar’s school accounting software.
- Auto SMS Alerts – Schedule fee reminders to go out via SMS with student names, due dates, and amounts pending.
- One-Click WhatsApp Sharing – Send personalized fee reminders or receipts instantly through WhatsApp directly from the app.
- Improved Recovery – Reduce delays in fee collection with consistent and professional communication tools.
WhatsApp Marketing
Promote your school’s events, offers, and updates using Vyapar’s built-in WhatsApp sharing tools in the school accounting software.
- Festival & Event Greetings – Send beautifully designed WhatsApp messages for occasions like Diwali, Independence Day, or Annual Day to all parents in one click.
- Admission Offers – Share admission openings, early bird discounts, or scholarship info using custom marketing templates.
- Custom Message Templates – Create and reuse your own messages for birthday wishes, parent-teacher meetings, or upcoming school activities — all sent directly from the app.
Multi-Branch Support
Manage multiple school branches under one account using Vyapar’s scalable school accounting software.
- Separate Branch Entries – Create and manage separate ledgers or cashbooks for each school location or department.
- Branch Performance – Track income, expenses, and dues individually to compare branch-wise financial performance.
- Centralized Access – Allow trustees or head office to access all branch records in one place for better oversight.
Easy Year-End Closure
Close your academic or financial year smoothly using year-end tools available in Vyapar’s accounting software for schools.
- Auto Carry Forward – Automatically transfer balances like dues, advances, and ledger entries to the next session.
- Backup & Reset – Secure your data with a full backup before resetting for the new session.
- Fresh Start – Begin the next academic year with a clean dashboard, while keeping past data safely stored.
Simplify School Finances With Vyapar — Trusted By Schools Across India.
Smarter Schooling Starts Here – Why Schools in India Love Vyapar
Seamless Billing Experience
Generate and share professional fee bills in just a few taps. Vyapar provides the best accounting software for schools looking to simplify day-to-day billing tasks with accuracy.
Easy Financial Oversight
Manage income, expenses, and dues with clarity. Vyapar’s accounting software for educational institutions helps school admins keep an eye on finances without needing complex tools.
Saves Time and Effort
Handle all school transactions — from fee collection to reporting — quickly and efficiently. It’s the best accounting software for educational institutions looking to reduce manual workload.
Accessible Anytime, Anywhere
Access your school’s accounts on mobile or desktop, even without internet. Vyapar is a reliable accounting software for schools in India, built for flexibility and ease of use.
Builds Parent Trust
Send fee receipts, reminders, and communication on time. With Vyapar’s smooth experience, accounting software for education industry becomes a bridge between schools and parents.
Smooth Year-End Management
Easily close the school’s financial year without errors or delays. The best accounting software for schools ensures smooth transitions between academic sessions.
Vyapar’s Growing Community
Vyapar Growing Community
Google Play
Ravi Sharma
Green Valley English School, Bengaluru
Stress-Free Accounting for Our School
Managing fee collections, staff salaries, and daily expenses became effortless after switching to Vyapar. It’s truly the best accounting software for schools in India — simple, efficient, and reliable.
Rajesh Kumar
Sunrise Tutorials, Pune
The Best Tool for Coaching Centres
We were looking for an accounting software for educational institutions that didn’t require hours of training. Vyapar made everything from invoicing to ledger tracking super smooth!
G2
Anita Gupta
Little Stars Preschool, Jaipur
Perfect Fit for Small Schools
Vyapar helped us streamline fee billing and send quick reminders to parents. For any small institution, it’s easily the best accounting software for schools with practical features and an easy interface.
Sonia Arora
Future Bright Academy, Lucknow
Ideal for Multi-Branch Schools
We manage 3 branches and Vyapar made it possible to track everything centrally. It’s a solid accounting software for education industry users who want clarity without complexity.
Capterra
Vikram Singh
EduPoint Coaching Centre, Ahmedabad
Made Fee Management Hassle-Free
Earlier, fee tracking used to be a mess. With Vyapar, everything’s neatly recorded. I can confidently say it’s the best accounting software for educational institutions out there.
Suresh Choudary
St. Mary’s Public School, Nagpur
Simple, Yet Powerful Accounting
From automated reports to real-time dues tracking, Vyapar made our work faster. It’s the most dependable accounting software for schools in India we’ve used so far.
Take Your School’s Accounting to the Next Level with Vyapar App! Try It Free!
Frequently Asked Questions (FAQs’)
Vyapar is widely regarded as one of the best accounting software for schools in India, especially for small to mid-sized institutions. It offers features like fee management, salary tracking, and GST billing — all in a simple interface. Schools can manage everything from student dues to department-wise expenses without needing extra training or complex systems.
Yes, Vyapar works seamlessly as a financial accounting software for schools. It supports income and expense tracking, staff salary management, bank and cash entries, and financial year-end closing — making it ideal for educational institutions that want accurate and organized records.
Vyapar offers a free trial for accounting software for educational institutions (free download) on both mobile and desktop. Schools can explore key features like fee collection, custom reports, and WhatsApp reminders before deciding to upgrade for full access.
The best accounting software for schools should include fee tracking, staff payroll, multi-user access, expense categorization, receipt generation, and easy reporting. Vyapar checks all these boxes while also offering WhatsApp integration, cloud backup, and support for multi-branch institutions.
Absolutely. Vyapar is considered the best accounting software for small private schools because it’s affordable, easy to set up, and doesn’t require an accountant to operate. Even small institutions can handle day-to-day accounting with confidence using Vyapar’s mobile or desktop app.
Vyapar’s accounting software for schools allows you to create custom fee categories, generate receipts instantly, track dues and advances, and send reminders via WhatsApp or SMS. It ensures complete transparency in student payments and helps schools maintain clean financial records.
Yes, Vyapar is a flexible accounting software for the education industry, suitable for schools, coaching centres, colleges, and training academies. Its ability to track service-wise income, branch performance, and customized reporting makes it ideal for educational use.
Vyapar provides automatic cloud backup, encryption, and secure data recovery features — making it a safe choice for handling sensitive data. As a trusted accounting software for educational institutions, it ensures your school’s accounts remain protected and accessible at all times.
