Transcript

This guide explains how you can create your own invoice number format in Vyapar by using an invoice prefix. With this feature, you can add letters or special patterns before the invoice number to match your business style.

Step 1: Open Vyapar and go to Settings
Start the Vyapar app and click Settings from the left menu. All invoice and numbering options are controlled from here.

Step 2: Enter Transaction Settings
Inside Settings, open Transaction Settings. This area lets you adjust how invoice numbers, formats, and transaction details appear.

Step 3: Select Transaction Specific settings
Click on Transaction Specific. You will see a separate box for each transaction type. Each box allows you to set a different prefix for that transaction.

Step 4: Choose the correct firm
At the top, select the firm for which you want to add a prefix. This ensures the numbering format applies only to that specific business profile.

Step 5: Enter your prefix pattern
Select a transaction type (like Sale Invoice) and type your prefix, such as A/KT/2021/.
Don’t add the actual invoice number. Vyapar will add that automatically.
Click Set to save the prefix.

Step 6: Use the prefix while creating an invoice
Create a new invoice and choose the prefix from the dropdown shown beside the invoice number.
Save the invoice to see your new numbering format applied neatly.

Using prefixes helps you create clean and professional invoice numbers in Vyapar, matching your business style and improving record-keeping.

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