If it's your first time creating a job work bill, you might want to ensure your format has
everything necessary. So here are some important contents of a job work bill format:
Your Name or Business Name, Brand Logo and Address:
The first basic thing you need to make sure your job work bill format has is your
name. How weird will it look when you offer customers a bill, but they cannot
identify it? That's why having your name or brand name in the job work bill
format is important.
In addition to brand names, we must remember brand logos. It's an important
part of branding your business, which cannot be ignored. Therefore try to include this detail as
well. Besides, this is an option, but many experts recommend it, i.e. business
address. Having your address is completely optional.
Client's Name and Contact Details:
Now that we have covered the details about your brand let's talk directly about your customers.
The two important details you must pay attention to at any cost are the name of the client and
their contact details. These details are important in many ways, but it mostly
is important for your good.
Having customers' names and details will make it easy for you
to differentiate bills. In other words, it will make your overall accounting a little less
hassle. Imagine having so many bills with no names on them. Now imagine yourself recording those
bills. You can't imagine having yourself in such a bizarre situation, right? Include these
Making records of your bills can become easier with invoice numbers. Therefore,
it's recommended that you include a dedicated column for an invoice number in your job work bill
format. Invoice number is also helpful during the accounts auditing process.
It promotes convenience for accountants to access any bill without the hassle of going through
the sack of documents one by one. Besides, things will become simpler if your billing system is
integrated with accounting software. You
can enter the invoice number into the software and access the bill in seconds.
GST number is one of those details you must include in your business invoice. If your business
is registered with GST or you pay income tax, including the GST number on your bill is integral.
Doing this will help you track income and the tax associated with it.
Moreover, it also helps the accounting department file taxes for the right
amount. If you file taxes wrong, you might have to face certain charges. The consequences can
range from fines to severe penalties. To avoid such scenarios, it's best to include the GST
number in your bill.
Description Of Service And Product Processed:
Including a dedicated "services and product processed" section in your job work bill format is
highly important. First, it educates the customers about the resources, materials or services
you have created/processed for them. Although most customers will be aware of this detail, it's
best to be safer.
This component of the job work bill format isn't only crucial for customers and you. It helps
you maintain the sales record. In addition, it makes it easier for you to track how many
resources are utilised, when and on which customers.
Quantity of Product/Service and Its Price:
When you add a product/service description column, mention another column named
quantity. It looks incomplete when you mention services/products processed, but there's no
mention of quantity.
Having a quantity column in your job work bill format makes your bill transparent. Include a
price column in your job work bill format. Service/product description, quantity and price are a
trio that completes your bill's sales detail.
Details of Applicable Taxes and Discounts:
For years, it has become a rule that brands should include tax amounts in their bills. It's not
like every business follows this approach, but many well-known brands have seen doing it. And we
recommend you should definitely consider including the amount of taxes in your bills.
Instead of reflecting the total bill amount, try segmenting the price. Mention
all the taxes and discounts applied to that sales price. This approach of segmenting the total
bill amount reflects transparency. Being transparent is a unique quality that customers look for
in a brand. This detail can help you attain that.
Terms and Conditions, and Your Signature:
It will do a lot of damage to your brand image if it's highlighted that the
terms and conditions weren't clear. To avoid that situation, highlight the terms and conditions
at the bottom of your job work bill format.
This will add points to the transparency factor, decreasing the risk of any legal consequences.
Just like there's a starting point to a job work bill format. There's an ending as well. The end
of your job work bill format is signature. Make sure there's a dedicated section where you can
place your e-signature or actual one in the hard copy.
Including payment information will help you maintain the accuracy of your
bookkeeping. Plus, it also facilitates the overall accounting process.
Including payment information on your bill makes it easy to track income.
Thus, when you know how to track these two elements of accounts, you can keep the books accurate
and free from any errors. Also, having payment information is good from the customers'
perspective. It gives them an idea of how much they have spent and when.
Let's suppose you inform the customer about the delivery of their finished goods. But what are
the chances that they will not forget about it? Well, humans tend to forget things pretty
quickly, and it's normal. Having delivery information on your bill will keep customers reminded
about the delivery.
Therefore, they can always refer to the bills even if they forget the delivery time or wish to
confirm it. It promotes convenience and hence the overall customer experience. Improved customer
experience will make you win your customer's trust, giving you more business.