Vyapar App’s Complete Feature List: All About the BEST Billing Software for Small Businesses in India

Vyapar is a GST Business Accounting Software. With Vyapar App, you can make & share Invoices on WhatsApp, manage stocks/Inventory, make estimate bills, generate GSTR reports, track unpaid invoices, send payment reminders and collect payments directly online using UPI payments. It has other features like business expense tracking, daily sale purchase record, shows profit and loss report.


Here’s how this GST Billing App looks like:

The main left menu in the Vyapar App has the following options: Business Dashboard, Reports, Sale, Purchase, Expense, Cash & bank, Settings, Backup/Restore, Utilities, Rewards, Help & Support.

By tapping the top-left corner of the App (blue background), you can add your company details like name, company phone number, company address, etc. You can print these details on your invoices, reports, etc with the right settings.

 

Business Dashboard

Check your business status here. It shows everything you need to know about your business.

Find out about cash-in-hand, stock value, bank balance and other critical details of your business financial health in one place. With such information, you can make informed decisions for your business.

 

Reports

Transaction

Sale Report: Check all the sales you made in a day/month/year. Find out the total sale amount, outstanding amount, etc.

Purchase Report: Check all the purchases you made in a day/month/year. Find out the total purchase amount, payable amount, etc.

Day Book: Check all the business transactions, money earned & spent on any single day.

All Transactions: Check all types of transactions you had with every single party in a given duration.

Profit & Loss: Check the net profits & losses you earned/lost.

Cashflow: Check the total amount of money received, paid & balance cash in hand.

 

Party Reports

Party Statement: Check all transactions made with a particular party (customer/supplier).

All Parties Report: Check each of your party’s dues (payable/receivable) on any given date.

Party Report by Items: Check the quantity of a particular item sold to or purchased from each of your parties.

Sale/Purchase by Party: Enables you to create sale/purchase orders for the orders made to your parties. It also helps you to track open orders and convert them to sale easily so you don’t have to fill any data again.

 

GST Reports

GSTR-1: Gives you the summary of all the sales of the month.

GSTR-2: Gives you the summary of all the purchases of the month.

GSTR-3B: Gives you the summary of all the sales & purchases of the month.

GST Detail Report: You can generate detailed GSTR-1, GSTR-2, GSTR-3B report of any month here.

GSTR-9: Generate your annual GSTR-9 report with all the details furnished in monthly & quarterly returns.

 

 

Item/Stock Reports

Stock Summary Report: Check the “stock quantity” & “stock value” of each item.

Item Report by Party: See which of your items were “sold to” or “purchased from” a party in what quantities.

Item Wise Profit/Loss: Check the profit/loss amount incurred from each of your items.

Low Stock Summary Report: Check “stock quantity” & “stock value” all the items whose quantity is below “minimum quantity”.

Stock Detail Report: Check each item’s beginning quantity, closing quantity.

Item Detail Report: Check date-wise sale quantity, purchase quantity, adjust quantity & closing quantity of any item.

Item Stock Tracking Report: Check each item’s current quantity.

 

Business Status

Bank Statement: Check on what day you withdrew or you deposited.

Discount Report: Check the total amount you discounted to each of your parties on your sales. Also, check the total amount discounted to you by each of your parties on your purchases.

Tax Report: Check all the purchase tax paid & sales tax collected.

Tax Rate Report: Check rate-wise tax collected & tax paid by you.

 

Expense Reports

Expense Transaction Report: Check all the business expenses you’ve made in a given duration.

Expense Category Report: Check category-wise business expenses a given duration.

Expense Item Report: Know what you spent on & how much, in a given duration.

Sale/Purchase Order Reports

Sale/Purchase Order Transaction Report: Check all the sale/purchase orders you placed/received in a given duration.

Sale/Purchase Order Item Report: Check all the items you’ve sold/purchased through sale/purchase orders in a given duration.

Sale

Sale Invoices

See all your sale invoices here & create new ones too. Know the total amount made through sales.

Payment-In

Check all the payments came from your parties.

Sale Return

See all the returned sale orders and the credit notes for the same. Create new credit notes when your sold products are returned.

Estimate/Quotation

See all the estimates sent to your parties on a day/month/year. See which ones are still open. Create new estimates or quotation forms here.

Delivery Challan

See all the delivery challans created so far. Create new delivery challans for your sale/order for interstate transactions.

 

Purchase

Purchase Bills

View all your purchase bills here(if already created). Add your Purchase transactions here.

Payment-Out

See to whom you have made payments on a particular day/month/year.

Purchase Return

See all your returned purchases (if you have any). Create a debit note from here when you return a purchase.

Purchase Order

See all your purchase orders (open/closed). Create purchase orders for your suppliers from here.

Expense

Track your business expenditures here. For different kinds of expenses, create different expense categories. Add and manage business expenses here.

Cash & Bank

Bank Account

Place where you can keep an account of all your bank/ wallet transactions.

Cash in hand

Get the list of all Cash sales (Date wise)

Cheques

Check all the cheques received as your payments here. See which of them are still open.

Settings

 

General

Application

App language: Change your display language of your App here

Business currency: Choose the currency for your business

Decimal Places: Choose how many decimal digitals should appear in your totals.

Date Format: Decide the date format

Show warning for unsaved changes: Enable this if you want to be warned to save changes before closing the app.

Change Vyapar Theme: – You can change the look of the App. There are three types: Classic, Standard, Trending.

 

Security

Passcode/Fingerprint: Enable this if you want to keep your App password protected.

 

Multi-firm

Enable Multi-firms: Enable this if you want to manage multiple firms on the same Vyapar account. Your parties and inventory data will be shared across each of your firms. You don’t have to create different ones.

Backup

Auto backup: When you enable this, automatic backups are performed on your business data. Your data will be safely uploaded to your google drive account on a regular basis.

More Transaction

Here you can Turn ON, Estimate/Quotations, other incomes, sale/purchase order, delivery challan, Goods return on delivery challan, print amount on the challan, etc that is required to run your business effortlessly.

 

 

 

Transaction

Transaction Header

Invoice/Bill Number: Enabling this will add “bill numbers” on all your sale transactions. This invoice number will automatically increment when you create a new sale transaction.

Cash Sale by default: Enables you to select “cash sale” by default while creating new sale transactions.

PO Detail (of the customer): Adds “PO Date” and “PO number” on your transactions.

Items table

Allow Inclusive/Exclusive tax on the rate (Price/unit): When this is enabled, the item’s rate is inclusive of the tax. Disabling this will mean the item’s rate is exclusive of the tax. Hence the tax will be added later when a transaction is being created.

Display Purchase Price: Shows the purchase price of the item while creating a transaction.

Free Item Quantity: Allows you to add the free quantity of items in your sale and purchase transactions. For eg: You can to give 1 item free for every 2 items bought by your customer. You can make use of this feature.

Count: The number of items will be counted & displayed for you.

Taxes, Discounts, and Total

Transaction Wise Tax: Enables you to add tax in different transactions like sales, purchase, etc. This field shows up in the item detail section and tax is applied to the subtotal of items added.

Transaction Wise Discount: Enables you to add discounts in different transactions like sales, purchases, etc.

Round Off Transaction Amount: Enables you to round off the transaction amount based on your preference.

More transaction Features

The passcode for edit/delete: Enables PIN for deleting any transaction

Discount during payment: Enables you to enter discount during the payments like payment-in and payment-out.

Link Payment to invoices: Enables you to track paid/unpaid invoices. You will also be able to link sale against payment, credit note, etc and vice versa

Due date and payment terms: Let’s you set due dates, terms & conditions for your payments.

Enable Invoice Preview: Let’s you see the preview of your invoice during its creation.

Additional Fields: Let’s you add more fields to your party details. These can be printed on transaction PDFs under the party section.

Transportation Details: Shows transportation details in the transactions.

Additional Charges: Enables you to add extra charges like shipping, packaging, etc on your invoices.

Transaction Pre-fixes

Let’s you set prefixes for your sale invoices, credit notes, sale order, and other transactions.

Party

GSTIN number: Enables you to enter the GSTIN number for your parties like customers or suppliers

Party Grouping: Enables you to create party groups, add parties to groups and then track your business stats like receivables, payables, sales, purchases, etc based on groups.

Party Additional Fields: Add additional details of your party by enabling this.

Party Shipping Address: Enables shipping address for the party.

 

Item

Enable Item: Enables you to add items that you sell and add them to your invoices and purchase bills etc.

Item Type: Enables you to select types of items used in your business.

Barcode Scanning for Items: Enables you to add barcode for every item and then use the barcode to scan items during sale and purchase transaction to make fast entries

Stock Maintenance: Enables you to easily maintain your inventory/stock. Once enables Vyapar will track the inventory and automatically handle the quantity and value based on your sales ad purchases. You will also be able to see different reports.

Item Units: Enables you to define the unit of measure for your items. You will be able to define base unit, secondary unit and the conversion formula which will help you sell and purchase items in different units.

Item Category: Enables you to categorize items and see various reports based on the category to understand your category performance

Part wise items rate: Enables you to track party-wise item rate. Once enabled, Vyapar will remember which item you are setting to which party at what price, and it will show you that same price in the next transaction like sale and purchase.

Quantity (up to decimal places): Choose how to many decimal digits you wish to see.

Item wise tax: Enables you to add taxes to every item in your sale and purchase transactions.

Item wise discounts: Enables you to add discounts to every item separately in your sales and purchase transactions.

Additional item columns(ex. Batch): Enables you to add additional columns in items like MRP, Exp date, etc.

Description: Allows you to write descriptions for your items.

 

Transaction SMS

Send to Party: Enable to send SMS with transaction details to your parties.

Send SMS Copy to self: Enable to send SMS with transaction details to your parties.

Enable invoice link in the message: Enable this to add invoice link in your transaction messages.

Select transactions for automatic messaging

Enables you to send the SMS to your parties automatically whenever you enter a transaction. You can customize the message and also choose for which transaction you want to send the message.

Payment Reminder

Payment Reminder: Enables you to get automatic payment reminders that will help you follow up with your parties and get paid faster

Remind for payment due more than: Set the number of days (from the due date) after which “Payment Reminders” should be sent.

Reminder message: Enables you to edit reminder message.

 

Invoice Print

Thermal/Regular: Select the type of printer you use for your business. The regular printer uses A4 and A5 size paper and thermal printer prints 2 inches, 3 inches, 4-inch paper

Themes: Enables you to choose themes and theme color for your transactions like sale, payment-in receipt, etc.

Printer Settings: Text size and Page size: Enables you to set the text size that will be printed on the transaction pdfs. This will help you reduce the size of the pdf and save paper. Enables you to choose the size of paper you want to use for printing your transaction pdfs.

Print Company Info/header: Enable the details you wish to see on your invoices.

 

Totals & Taxes: Enable details you wish to see on your invoices.

 

Footer: Enable the details you wish to see at the footer of your invoice.

Taxes & GST

Tax List: List of tax rates and tax groups

GST: Enables you to set product HSN codes, create GST compliant invoices and generate GST tax reports

HSN/SAC Code: Enables you to enter HSN/SAC codes for your products/items

Additional Cess: Enables you to enter “additional cess” per item

Reverse Charge: Enables the “reverse charge” option in purchase transactions

State of Supply: Enables you to add “place of supply” in transactions

E-way Bill no: Enables you to add “E-way bill number” in your transaction

Composite Scheme: Enables this if you’re a composite scheme user.

Backup & Restore

Backup to phone: Choose this to save the backup of your business data in your local device – Phone.

Backup to email: Choose this to send the backup of your business data to your email.

Restore backup: You can restore your choice of backup to your Vyapar App from here.

Utilities

Verify my data: Checks mismatches with your data.

Open Calculator: Opens Vyapar’s calculator.

Import Items: Your item details in excel can be directly imported in this software, saves time.

Export Items: Export your item details in pdf/excel format.

Import parties: Import parties to your App from an excel sheet.

Close Financial Year: Close book, Start fresh

 

Vyapar Premium

Buy Vyapar Premium Account from here.

Rewards

Shows what you’ve won out of referring Vyapar to your friends.

When your friend installs Vyapar using your referral code and creates a sale transaction for the first time, you’ll get a scratch card. Each of these scratch cards can win you up to 2000 Rs. cash prize.

Help and Support

Customer Care: Place to get in touch with us and solve your problems.

Tutorials: Watch Vyapar’s Youtube Video Tutorials & learn how to use Vyapar App for your business.

Remote Vyapar Support: Our customer care team connects to your device to solve the issue your facing.

Parties

All parties – See the money you owe to all your parties, see what they owe you.

Transactions

A quick view of all the business transactions you’ve made so far.

Items

See all your inventory items. Add/import your inventory items, enter stock quantity, sale price, etc.

Vyapar App has both a mobile/desktop version. Mobile App is FREE and Desktop App has a 30-day FREE trial period.


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