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Accounting Software for Small Business

Name: How Vyapar Automates Your Daily Accounting
Uploaded: 2026-03-17T00:00:00+05:30
Duration: 1 min 35 s
Description: Record your business transactions once and avoid repeating the same work across notebooks, spreadsheets and separate records.

Manage your business accounts, track every rupee, and know your profits, all in one simple software.

Automated Bookkeeping & Ledger Management
Track Expenses, Receivables & Payables
Instant Profit & Loss, Balance Sheet & Cash Flow Reports

Download Accounting Software

accounting software for small business dashboard

Understand Accounting Software

What Is Accounting Software?

Accounting software, often known as bookkeeping software, helps you record, organise and manage daily financial transactions. It can bring sales, purchases, expenses, payments, customer dues and accounting reports into one place.

Vyapar is Indian accounting software for small business owners who want to manage accounting along with GST billing, invoicing and inventory. You can record transactions, manage ledgers, track income and expenses, monitor receivables and payables, and view financial reports without maintaining separate records.

Why Small Businesses Choose Vyapar Online Accounting Software?

Manage bookkeeping, journal entries, ledgers, receivables, payables and Trial Balance in one place, and turn recorded transactions into reports like Profit & Loss, Balance Sheet and Cash Flow.

Automated Bookkeeping

Journal Entries

Ledgers

Chart of Accounts

Accounts Receivable & Payable

Trial Balance

Automated Bookkeeping: Record transactions automatically

Record sales, purchases, payments, receipts and expenses in Vyapar online accounting software and keep your day-to-day books organised. Your transactions become the base for your accounting records and reports.

Instead of entering the same information in different places, you can record your business transactions once and use the updated records across your accounting workflow.

Less time spent on daily entries
Fewer mistakes from writing numbers twice
Books always ready for you and your CA

automated bookkeeping in accounting software

Journal Entries: Record financial adjustments

Record accounting transactions that are not handled through regular sales or purchase entries. Vyapar accounting app lets you create structured debit and credit entries for supported accounting adjustments.

Use journal entries when your business needs an accounting entry outside the normal billing or purchase workflow. This helps keep your books complete and your financial records organised.

Every change in your accounts stays on record
Fix mistakes without editing old bills
Clean books at year end

record journal entries in accounting software

Ledgers: Track all party transactions

Keep track of transactions and balances for your business accounts, customers and suppliers. Vyapar accounting software for pc helps you view account-wise information without maintaining separate manual registers.

Use ledger and account statements to understand what has been recorded, what has been paid, and what is still outstanding. This makes day-to-day bookkeeping easier to review.

Answer “how much do I owe?” calls in seconds
Share statements to clear payment doubts
No more paper registers

Chart of Accounts: Organise business accounts

Organise your business accounts into a clear structure with a chart of accounts. Vyapar helps you manage accounts used for income, expenses, assets, liabilities and other accounting records.

A structured chart of accounts makes bookkeeping easier to manage and helps keep financial reports organised. You can use the account structure as your business records grow.

Accounts stay neat as your business grows
Easy for your CA to check
More reliable reports

Accounts Receivable & Payable: Track money owed and due.

Keep track of money your business needs to receive from customers and payments you need to make to suppliers. Vyapar accounting app brings customer outstanding amounts, supplier dues and party balances into your accounting workflow.

Know what is due without checking separate notebooks or spreadsheets. You can review party balances, record payments, and follow up on pending amounts more easily.

Know whom to call for payment today
Pay your suppliers on time
Better control over your cash

Trial Balance: Check account balances

Review the debit and credit balances of your accounts with a Trial Balance report. Vyapar brings account balances together so you can review your books in one place.

Use the Trial Balance to check your accounting records before reviewing other financial statements. It gives you a quick view of account balances and helps make your books easier to review.

Catch mistakes before year end
Know your books are balanced
Less back-and-forth with your CA

Manage Cash, Bank Transactions & Payments

Keep your business payments and receipts organised along with your other accounting records. Vyapar helps you record money received and paid, track outstanding amounts and review cash movement.

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Record Payments & Receipts

Record customer payments, supplier payments and other receipts as part of your daily accounting. Keeping payment entries with the related business transactions makes it easier to review party balances and pending amounts.

Record received payments
Record payments made
Track payment transactions

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Track Cash Transactions

Record cash sales, expenses, receipts and payments to keep your cash records organised. Use your recorded cash transactions to understand money coming in and going out through day-to-day business activity.

Record cash income
Record cash expenses
Review cash transactions

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Monitor Outstanding Payments

See amounts customers need to pay and amounts your business needs to pay to suppliers and other parties. Use party balances and account statements to understand pending payments and plan your follow-ups.

Track customer dues
Track supplier dues
Review pending amounts and party statements

🚀 Start Using in 2 Minutes

How Vyapar Automates Your Daily Accounting

Record your business transactions once and avoid repeating the same work across notebooks, spreadsheets and separate records.

Set Up Your Business

Add business details, parties, items and GST settings.

Record Transactions

Enter sales, purchases, expenses and payments once.

Keep Accounts Updated

Ledgers and party balances stay organised.

View Reports & Insights

Review P&L, Balance Sheet, GST and more.

Try It Free – No Credit Card Needed

What Accounting Professionals Say About Vyapar!

An accounting advisor’s experience with Vyapar accounting software.

“Many of my clients were handling invoices, expenses and payments in registers or spreadsheets. With Vyapar, they manage ledgers, income, expenses and payments in one place, and get Profit & Loss, Balance Sheet and GST reports without the extra effort.”

Aman

Chartered Accountant

Patna, Bihar

Watch Our Customer Success Story

What They Like About Vyapar Accounting Software

“Manage ledgers, income, expenses and payments in one place.”

Free Accounting Software & Affordable Plans for Your Business

Start free on mobile, then save more and scale faster with Vyapar’s affordable accounting software plans.

Desktop

Mobile

Free Trial

7-Day Free Trial

All Features Unlocked

Perfect for Getting Started

Audit Trail

GSTR Reports

Expense Tracking

Fixed Assets

WhatsApp Integration

Import Parties

Start Trial

Silver Plan

₹3799/year

Buy for 3 Years – Save ₹2,798 Today!

Great for Small Stores

3 Firms/Businesses

Multi Device Sync

Fixed Assets

Billwise Profit/Loss Reports

Import Parties

Share with CA

Accountant Access

Start Trial

Manage GST Accounting & Tax Compliance

GST is part of everyday accounting for many Indian businesses. Vyapar connects GST with regular billing and accounting work, so you can record transactions and review GST information from the same system.

GST Calculations

Vyapar calculates applicable GST on recorded transactions and helps you create GST-ready invoices and business entries. You can add HSN/SAC and other required tax details to transactions and keep GST information connected with your accounting records.

GST Reports

Use GST reports to review sales, purchases and tax information generated from your recorded transactions. Generate applicable reports, review GST transaction data and check tax information before filing, so the information needed for your filing process stays organised.

E-Invoice & E-Way Bill

Manage supported E-Invoice and E-Way Bill workflows for applicable business transactions. Create supported E-Invoices, generate E-Way Bills when required, and keep GST billing and transport documents connected to the relevant transactions instead of maintaining separate records.

Reverse Charge Mechanism (RCM)

Under the Reverse Charge Mechanism (RCM), the responsibility to pay GST shifts from the supplier to the recipient for applicable transactions. Vyapar helps businesses record GST purchase transactions involving reverse charge, maintain GST details for RCM transactions and keep purchase and tax records organised for reporting.

TDS & TCS

Manage applicable TDS and TCS transactions and reports when these requirements apply to your business and plan. Record applicable transactions, review related tax reports and keep tax information organised with your accounting records so you can review the amounts when needed.

Audit Trail

Track changes made to transactions with a history of edits and deletions. Audit Trail gives you a clearer record of changes in your business accounts, so you can review transaction changes, check why a transaction was changed and improve control over your bookkeeping.

Create Invoices That Automatically Update Your Accounts

An invoice is not just a document you send to a customer. It is also part of your business records. Vyapar connects invoicing system with your accounting workflow so sales, customer balances and payments stay organised.

GST & Non-GST Invoices

Create GST and non-GST invoices with your business, customer, item, tax and payment details. Add HSN/SAC codes, customise invoice formats and keep every invoice connected to your sales and accounting records.

Paid, Unpaid & Overdue Invoices

Keep track of customer payments and amounts still due after an invoice is created. View payment status, check overdue invoices and review party balances so you know which customer payments need attention.

Payment Reminders

Send payment reminders when customer invoices are due. Follow up on pending payments without a separate reminder list, reduce manual follow-ups and keep outstanding invoices visible as part of your receivables process.

Credit & Debit Notes

Record credit notes, debit notes, sales returns and supported adjustments when a transaction needs to be corrected or changed. Keeping them in your accounting workflow maintains clearer customer balances and transaction records.

Quotations to Invoices

Create professional quotations or estimates and share them with customers before confirming a sale. Once a quotation is accepted, convert it into an invoice without entering the same details again.

Recurring Invoices

Create recurring invoices for customers who are billed regularly. Set the billing schedule once, manage it from one place and reduce the need to create the same invoice manually every time.

profit and loss report in accounting software

trial balance and day book in accounting software

Profit & Loss Reports

Understand your business performance with clear Profit & Loss reports. Vyapar shows income, expenses and net profit in one simple view.

Balance Sheet

Understand your business’s financial position with a clear Balance Sheet report. Vyapar shows assets, liabilities and equity in an organised report.

Cash Flow Reports

Track the movement of money coming into and going out of your business. Vyapar helps you review cash movement from recorded transactions.

Trial Balance & Day Book

Review account balances and day-to-day transactions with Trial Balance and Day Book reports.

What Makes Vyapar the Best Accounting Software

The best accounting software for a small business is one you can use every day without help. Here is how Vyapar compares with other accounting software.

Ease of Use

Vyapar

Simple screens made for shop owners. No accounting knowledge needed.

Other Accounting Software

Often made for accountants, so you or your staff may need training.

What You Get

Start using it from day one, without hiring an expert.

Mobile & Desktop

Vyapar

Works on Android, iPhone, Windows and Mac.

Other Accounting Software

Mostly runs on one computer. Mobile access is limited or costs extra.

What You Get

Check your accounts from your shop, your home or on the move.

Multi-User

Vyapar

Add staff and your CA as users, and choose what each one can see or edit.

Other Accounting Software

Extra users often cost more, or everyone shares one login.

What You Get

Your team works together while you stay in control.

GST Ready

Vyapar

GST bills, GST reports, e-invoice and e-way bill built in.

Other Accounting Software

GST work may need extra setup or separate tools.

What You Get

Less stress when it’s time to file GST.

Online & Offline

Vyapar

Works online and offline. Your data syncs automatically when you’re back online, with cloud backup to keep it safe.

Other Accounting Software

Either needs internet all the time or works on one computer only.

What You Get

Your billing doesn’t stop when the internet does.

Payment Follow-Ups

Vyapar

Share bills on WhatsApp and send payment reminders from the app.

Other Accounting Software

You follow up with customers by calls and messages yourself.

What You Get

Collect pending payments sooner.

Cost

Vyapar

Free plan on mobile and low-cost paid plans.

Other Accounting Software

Licence fees, setup charges and yearly renewals.

What You Get

Keep more of your money in the business.

Switching Over

Vyapar

Import your parties and items in bulk from excel or other software.

Other Accounting Software

Old records often have to be typed in again.

What You Get

Move to Vyapar without starting from zero.

Keep Inventory and Accounting Connected

If you sell products, your stock is part of your accounts. Vyapar links your inventory management system with your books, so stock changes show in your numbers too.

🛒

Purchases Update Stock and Dues

Save a purchase bill once, and the item stock goes up and the supplier’s balance updates together. No separate stock register needed.

📦

Know What Your Stock Is Worth

Stock reports show how much money is sitting in your stock. Closing stock is also counted in your Profit & Loss.

🧾

See Profit by Item and Bill

Each sale is matched with the item’s buying price, so you can see which items and bills give you the most profit.

inventory connected with accounting software

Manage Your Accounts on Mobile and Desktop

Manage your business accounts with Vyapar on your preferred device, whether you use a smartphone or a computer.

On Mobile

Manage invoices, record transactions, and track payments on the go with Vyapar’s accounting app for Android, or use Vyapar on your iPhone to keep an eye on your business even when you’re away.

On Desktop

Use Vyapar accounting software for PC to manage accounts, create bills, and review financial reports on your Windows computer, or use Vyapar’s Mac accounting software to manage your business accounts from your Mac.

Grow Your Business to the Next Level with the Vyapar App!

Keep Your Accounting Data Secure

Your accounting data contains important information about your business. Vyapar uses account access, encryption and security measures designed to help protect your business records.

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OTP-Based Login

Use OTP-based authentication as part of account access. OTP verification adds an additional step during login to help protect access to your business account and prevent unauthorised access.

🛡️

Encryption & Access Protection

Vyapar uses encryption and access protection measures to help safeguard business information. Account access controls help protect your account and business data for safer day-to-day accounting.

🔒

Backup

Business data backup helps keep your accounting information available according to your product setup. Backups add another layer of protection for important business records and help reduce the risk of data loss.

Trusted by Businesses
Across India

👥

1.5cr+

Businesses Managing Accounts

📜

50+

Accounting & GST Reports

🧾

10M+

Invoices Generated

🏢

70+

Industries served

⭐

4+ star ratings on review sites

🛡️

Security

Security & backup controls

❝ Highly rated by users ❞

⭐⭐⭐⭐⭐ 4.3/5

⭐⭐⭐⭐⭐ 4.2/5

⭐⭐⭐⭐⭐ 4.3/5

⭐⭐⭐⭐ 4.1/5

⭐⭐⭐⭐⭐ 4.7/5

FAQs

Frequently Asked Questions

Find answers to common questions about Vyapar accounting software, features and everyday business use.

Which is the best accounting software in India for small businesses?

The best accounting software helps small businesses manage bookkeeping, GST, invoices, expenses and financial reports in one place. Vyapar brings billing, accounting and inventory management together for Indian businesses.

What is bookkeeping software?

Bookkeeping software helps you record daily sales, purchases, expenses and payments in an organised way, instead of in notebooks or Excel. Vyapar works as bookkeeping software for small business owners and also prepares your accounting reports.

What are the key accounting features in Vyapar?

Vyapar includes bookkeeping, journal entries, ledgers, a chart of accounts, receivables and payables management, GST accounting, and financial reports such as Profit & Loss, Balance Sheet, Trial Balance and Cash Flow.

How does Vyapar help with GST accounting?

Vyapar helps you manage GST billing, calculate applicable GST, prepare GST reports, and handle supported E-Invoice and E-Way Bill workflows.

Does Vyapar generate Profit & Loss and Balance Sheet reports?

Yes. Vyapar provides Profit & Loss and Balance Sheet reports to help you understand your business income, expenses, assets and liabilities. It also provides Trial Balance, Cash Flow and other business reports.

How do I record journal entries in Vyapar?

You can use Vyapar’s journal entry feature to record accounting adjustments and other transactions, helping you maintain your business accounts.

How can I track money owed by customers and payments due to suppliers?

Vyapar helps you manage receivables and payables by tracking customer and supplier balances, outstanding amounts, recorded payments and account statements.

Can inventory and accounting be managed together in Vyapar?

Yes. Vyapar connects sales and purchase transactions with inventory records, helping you track stock and manage business accounts in one place.

Which types of businesses can use Vyapar accounting software?

Vyapar is used by retail shops, wholesalers and distributors, traders, manufacturers, service businesses, restaurants and food businesses, and pharmacies and medical stores. It also suits growing businesses that want to move from notebooks and spreadsheets to digital accounting.

Do I need accounting knowledge to use Vyapar?

No. Vyapar is designed for small business owners who want to manage their accounts without needing accounting knowledge.

Which devices can I use Vyapar on?

Vyapar is available on Android and iOS mobile devices, Windows desktop computers and Mac computers. You can manage your business billing, inventory and accounting using the device that suits your needs.

Does Vyapar work without an internet connection?

Yes. Vyapar supports offline use for many everyday business tasks, such as billing and inventory management. An internet connection is needed for online services and syncing data between devices.

How can my CA or accountant access my business accounts?

You can share business accounting information with your CA or accountant using Vyapar’s sharing and accountant-access features.

What does Vyapar’s Audit Trail do?

Vyapar’s Audit Trail records changes made to transactions, including edits and deletions. This helps you review changes in your business records.

How do I import existing items and party details into Vyapar?

Vyapar lets you import item and party details, reducing the need to enter product and customer information manually.

Is there a free accounting software plan for small businesses?

Yes. Vyapar offers free accounting software for small business in India through its mobile app, with the main billing and accounting features. The desktop app comes with a free trial, and paid plans add features like multi-device sync, more firms and extra reports. See the Vyapar pricing page to compare plans.

How does Vyapar protect my accounting data?

Vyapar uses security measures such as OTP-based login, encryption and data backups to help protect your business information.

Which business tools and devices work with Vyapar?

Vyapar works with business equipment such as thermal printers, barcode scanners, weighing scales and label printers. Available connections depend on the device and setup.

Still have questions?

Contact our support team →